As part of the improvement of the living conditions of the populations of the City of Douala, the Mayor of the City of Douala, contracting authority, launches a National Restricted call for tenders for project management concerning to the technical control and surveillance the maintenance and extension of the traffic light network.

The services include:
- the Department of the execution of the works contract (DET),
- Scheduling, Steering and Coordination of the Site (OPC),
- Assistance to Reception operations (AOR) and monitoring of environmental and social actions.

The estimated cost of the service is: 90 000 000 (Ninety million) 

The work described in this call for tenders concerns the following sites :

Participation in this call for tenders is open to companies under cameroonian law

The services, subject of this call for tenders are financed by the Budget of the Urban Community of Douala for Fiscal Years 2023 and following on the budget line n ° 221 110.
The estimated cost of the operation, all taxes included, at the end of the preliminary studies is: Ninety million (90,000,000) CFA francs

The file can be consulted during working hours at the Public Procurement Sub-Directorate of the Urban Community of Douala, located on the 2nd level of the NSIA building at the Bonanjo road network, 620, rue du Gouverneur Carras BP 43 Douala - Cameroon, Tel: (237) 233 42 18 50; Fax: 233 42 69 50; Email: villededouala@yahoo.fr

The tender dossier can be collected during working hours, as soon as this notice is published, from Department Of General Services And Heritage / Sub-directorate of Public Contracts of the Douala City Council located at 1.049, pastor Street, on the 5^th floor SCI building in Bonanjo, B.P: 43 Douala, Tel: (237) 233 421 509 / Fax: (237) 233 426 950, against proof of payment of payment of the non-refundable sum of   fifty thousand (50,000) FCFA, payable in the special CAS-ARMP account No. 33598800001 - 89 opened at the BICEC Agencies of the Regional capitals and in the Cities of Limbé and Dschang. This receipt shall identify the payer as a representative of the company or willing to participate in the tender.

Each bid drafted in English and/or French, in nine (09)    copies, that is, one (01) original, seven (07) physical photocopies and one (01) digital copy labelled as such, and a sample financial offer (in a separate envelope from the others; failure to submit this sample offer will result in the inadmissibility of the tender of the candidate concerned), at the Directorate Of General Services And Heritage / Sub-directorate for Forwarding Public Contracts of the Douala City Council, Located at 1.049 Pasteur Street, 210, 5^th floor of the SCI Bonanjo building, next to the Regional Delegation of Forests and Fauna, P.o Box 43 Douala, Phone : 237 233 421 509, no later than  18/12/2024 at 12 p.m local time, and shall be labelled as follows : 

 N°084/ONIT/CUD/IPTB 1/ 2023   From 18/12/2023    
FOR PROJECT MANAGEMENT CONCERNING TO THE TECHNICAL CONTROL AND SURVEILLANCE THE MAINTENANCE AND EXTENSION OF THE TRAFFIC LIGHT NETWORK 
"To be opened only in the counting session"

Bids received after the filing date and time will be non-responsive.
Presentation of offers
The documents constituting the offer will be divided into three volumes below, placed in a double envelope, including:
- Envelope A containing the Administrative Documents (volume 1);
- Envelope B containing the Technical Offer (Volume 2);
- Envelope C containing the Financial Offer (Volume 3);
L’envelope D containing sample financial offer(volume 4);
All the documents constituting the tenders (Envelopes A, B,C and D) will be placed in a large sealed outer envelope bearing only the mention of the Call for Tenders in question.
The different parts of each offer will be numbered in the order of the DAO and separated by colored inserts.

The maximum period provided by the Client for the performance of the services covered by this call for tenders outside the warranty period is:

Each tenderer must attach to his administrative documents, a bid bond in the amount of One million three hundred thousand (1,300,000) FCFA for lot 1 and five hundred thousand (500,000) FCFA for lot 2, established by a first-rate bank or an insurance company approved by the Ministry responsible for finance, the list of which appears in Exhibit 12 of the DAO and valid for one hundred and twenty (120) days beyond the original date of validity of the offers.
The absence of the provisional bond in the Bidding Document leads to the opening of the bids, the non-admissibility of the bid. 
The provisional bond will automatically be released no later than 30 days after the expiry of the validity of the tenders for unsuccessful bidders. In the event that the tenderer is awarded the contract, the provisional bond will be released after constitution of the final bond.
Even certified bank checks are not accepted in lieu of the provisional bond.

Under penalty of rejection, the documents of the administrative file required must be produced in originals or in certified true copies by the issuing service or an administrative authority (Prefect, Sub-Prefect, etc.), in accordance with the stipulations of the Special Regulations of the Appeal. 'Offers.
They must be less than three (03) months preceding the original date of submission of tenders or have been established after the date of signature of the Notice of Call for Tenders.
Any incomplete offer in accordance with the requirements of the Invitation to Tender File will be declared inadmissible. In particular the absence of the bid bond issued by a first-rate bank or an insurance company approved by the Ministry in charge of Finance. 

The opening of the folds will be done in two (02) times. The opening of administrative documents and technical offers will take place on 18/12/2024 at thirteen (13) hours by the Internal Procurement Commission of the Urban Community of Douala, in the meeting room of the said Commission, located in the basement of the Municipal and Multimedia Circle of Douala 1 in BONANJO.
Only tenderers may attend this opening session or be represented by a duly authorized person of their choice.

Eliminating criteria:
-      No sample financial offer.
-      Absence of the bid bond at the bid opening;
-      Absence or non-conformity after forty-eight (48) hours of a document in the administrative file;
-      False declaration or falsified document;
-      Absence of declaration on honor attesting that the company does not hold a contrat with CUD, not completed and therefore the dealines have expired at least two years
-      Presence of financial information in the technical offer
-      Technical score below 70 points out of 100 of the essential criteria;
-      Presence in the annual directory of defaulting firms established by the Ministry of Public Procurement;

Essential criteria

The technical offers will be evaluated on 100 points on the basis of the following criteria:

- Relevant experience of the BET for the mission 20 points

- Technical values ​​of the BET 20 points

- Experience and qualification of staff assigned to the mission 50 points

-  Technical and material resources of the BET 10 points

NB: administrative and technical documents signed by personalities other than those designated in the DAO will not be taken into account.

• Financial offer:

Only financial offers from tenderers who have obtained a technical score greater than or equal to 70 points out of 100 will be analyzed.

The formula used to establish the financial scores is as follows:

SF = 100 x Fm / F

 SF: financial score, Fm: amount of the lowest priced proposal, F: amount of the considered proposal

The contract will be awarded to the tenderer whose tender has met the eliminatory criteria, technically and essentially compliant and evaluated as the best-performing.

Tenderers remain bound by their tender for 120 days from the deadline set for the submission of tenders.

Additional information can be obtained during working hours at the Public Procurement Sub-Directorate of the Urban Community of Douala, located on the 2nd level of the NSIA building at the Bonanjo road, 620, rue du Gouverneur Carras, BP 43 Douala - Cameroon, Tel: (237) 233 42 18 50; Fax: 233 42 69 50; E mail: villededouala @ yahoo.fr, at the latest fourteen (14) days before the date of submission of offers
Denonciation of case of corruption
For any attempt at corruption or bad practices, please call MINMAP or send an SMS to the following numbers: 673 20 57 25 / 699 37 07 48 or send an SMS to the following numbers: 695 298 115 / 679 888 026 to the anti-corruption unit (IGS) of the Douala City Council