As part of improvement regulation traffic by traffic lights in the city of Douala, the Mayor of the city of Douala (DCC), Contracting Authority, launches an Open National Invitation to Tenders for the Maintenance and Extension of the traffic light network on twenty-one (21) traffic light intersections  in the city of Douala

The maintenance consists:

1) Maintaining a satisfactory level of service (maintenance work);
2) The supply of equipment for maintenance work and emergency work occurring during the contract;
3) Emergency work to replace deteriorated or damaged traffic light equipment.
4) New works for the implementation of certain intersections with traffic lights.

The estimated cost of the service is 410 000 000 (four hundred and ten millions) CFA share as follows :

The services described in this invitation to tender will be subject of two (02) Lots and concern the following roads:

An Enterprise can be awarded one lots

Lot 1 :210 000 000 (Two hundred and ten million)

Lot 2 : 200 000 000 (Two hundred million)

Participation in this Invitation to Tenders is open to all companies established in Cameroon and specialized in electrical, electronic works or the maintenance of traffic lights.

The services covered by this Invitation toTenders are inanced by the budget of the Douala City Council - Financial Year 2023 and following on the budget allocation line n° 221 110; Task N°: 23 061 (164)

The file may be consulted during working hours at the Directorate of General Services and Heritage / Sub-Directorate for Awarding Publics Contracts of the Douala City Council, based at 1.049^th Pasteur Street, 210, 5^nd floor of SCI building of Bonanjo, at side of Regional Delegation of Wildlife and forest P.O. Box: 43 Douala, Tel/Fax: 233 42 15 09 Douala-Cameroon, as soon as this notice is published. Website: www.douala.cm  E-mail : villededouala@cud.com

The tender dossier can be collected during working hours, as soon as this notice is published, from Department Of General Services And Heritage / Sub-directorate of Public Contracts of the Douala City Council located at 1.049, pastor Street, on the 5^th floor SCI building in Bonanjo, B.P: 43 Douala, Tel: (237) 233 421 509 / Fax: (237) 233 426 950, against proof of payment of payment of the non-refundable sum of one hundred fifty thousand (150,000) CFA francs as file purchase costs, into the Special CAS account N° 33598800001-89 opened for this purpose by the Public Procurement Regulation Agency (ARMP), at the branches of the International Bank for Savings and Credit (BICEC) of the capitals of the Regions and the cities of Limbe and Dschang. This receipt must identify the payer as the representative of the Company or Group of Companies wishing to participate in the Call for Tenders.

Each Offer drawn up in French and/or English and in nine (09) copies of which one (01) original and seven (07) physical copies and one (01) digital copy marked as such, must be received against a receipt from Department Of General Services And Heritage / Sub-directorate of Public Contracts of the Douala City Council located at 1.049, pastor Street, on the 5^th floor SCI building in Bonanjo, B.P: 43 Douala, Tel: (237) 233 421 509 / Fax: (237) 233 426 950 Douala- Cameroon, no later than 08/02/2023 at 12:00 p.m., local time, and shall be labeled as follows :

OPEN NATIONAL INVITATION TO TENDER INEMERGENCY PROCEDURE
 N°088/ONIT/DCC/IPTB N°1/2023 OF 18/12/2023
RELATING TO THE MAINTENANCE AND EXTENSION OF THE TRAFFIC LIGHT NETWORK
“TO BE OPENED ONLY DURING THE BID OPENING SESSION”

The maximum period stipulated by the Employer for the performance of the services covered by this invitation to tender is:

Each tenderer must attach to his administrative documents, a bid bond established by a first-rate bank or an insurance company approved by the Ministry of Finance and listed in Exhibit 11 of the Invitation to tender file in the amount of:

and valid for thirty (30) days beyond the original date of validity of the Offers.

the documents in the administrative file must be produced in originals or in copies certified as true by the issuing department or an administrative authority (Prefect, Sub-Prefect, etc.), in accordance with the provisions of the Special Rules for invitation to Tenders.
They must not be older than three (03) months of the original date of submission of tenders or have been drawn up after the date of signature of the tender notice. Any bid that is incomplete in accordance with the requirements of the bidding documents will be declared inadmissible. In particular, the absence of a bid bond issued by a well acclaimed bank or insurance company approved by the Ministry of Finance.

The opening of the bids will be done in One (01) times. The opening of the administrative documents and technical offers will take place on the 08/02/2024 at 1 pm, local time by the Internal Procurement Tenders Board of the Douala City Council, in its meeting room located in the sub-soil of the Municipal Multimedia Circle of Douala 1^st in Bonanjo. The opening of the financial proposals of technically qualified bidders will take place at a later date.
Only bidders may attend this open session or be represented by a duly authorized person of their choice.

Eliminatory criteria
–         Absence of the bid bond at bid opening;
–         Absence or non-conformity forty-eight (48) hours after the bid opening of a document in the administrative file;
–         False declaration or falsified document;
–         Failure to meet two (02) essential criteria;
–         Absence of a quantified unit price; Non-compliance with major technical specifications for supplies in the supply characteristics summary table in the CCTP
–         Failure to meet reference criteria
–         Presence in the annual directory of defaulting companies established by the Ministry of Public Procurement
–         Absence of the sworn statement attesting that the company does not hold a contract with the DCC, not completed and whose deadlines have expired for at least two years.

Essential Criteria

Criteria for qualification of applicants will include

a)       Turnover                                  Yes/No

b)       Reference of the bidder           Yes/No

c)       Availability of essential materials and equipment                               Yes/No

d)       Experience of management personnel Yes/No

e)       Organization, Planning, Understanding of the project                                     Yes/No

f)        Evidence of acceptance of contract terms  Yes/No

The ContractingAuthority will award the contract to the Tender’s whose Tender has been recognized as conforming essentially to the Tender’s documents, having the technical and financial capacities required to perform the Contract satisfactorily and whose Tender will have evaluated as the lowest bidder including the discounts offered.
A company cannot be allocated two lots.

Tenderers remain bound by their bids for Ninety (90) days from the deadline for submission of Bids.

Additional information can be obtained during working hours from the Douala Urban Community P.O. Box: 43 Douala; Tel/Fax: 233 42 15 09; more precisely from the Infrastructure Maintenance and Construction Directorate located at the Municipal Roads Base or Directorate of General Services And Heritage / Sub-Directorate of Public Contracts of the Douala City Council at 620 Governor CARAS Street located on the 2^nd floor of the GRASSFIELD BUILDING (NSIA) building at the Bonanjo Roads Base.
Denunciation of corruption cases
For any attempt at corruption or malpractice, please call the MINMAP or send an SMS to the following numbers: 673 20 57 25 / 699 37 07 48 N°000249/L/PR/MINMAP/CAB of 13 January 2017 of the MINMAP addressed to the Contracting Authority and Chairman of the Internal Public tenders Board.
Presentation of offer
The documents constituting the offer will be divided into tree volumes below, placed in a double envelope, including
-          Envelope A containing the administrative Documents (volume 1)
-          Envelope B containing the Technical Offer (volume 2)
-          Envelope C containing the Financial Offer (volume 3)
All the documents constituting the tenders (Envelope A, B and C) will be placed in a large sealed outer envelope bearing only the mention of the Call for tenders in question