The General Manager of SONARA (Contracting Authority), issues a National Open Call for Tenders for the supply of manual mooring hooks to SONARA.

The supplier selected at the end of this procedure must deliver to SONARA, four (04) complete electric mooring hooks, in accordance with the technical specifications defined in the Description of Supply (DF).

The estimated cost of the operation following the preliminary studies is CFAF 138.330.500 (one hundred and thirty-eight million three hundred thirty thousand and five hundred francs) All taxes included.

The contract is not allotted.

Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.

Services forming the subject of this invitation to tender shall be financed by the SONARA investment budget [IL323-B06-3606].

The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O Box 365 Limbé, as soon as this notice is published.

The file may be obtained from the SONARA’s Contracts Division P.O. Box 365 Limbé upon presentation of a receipt of payment of a non-refundable amount of CFAF 130.000 (one hundred and thirty thousand francs) at any BICEC branch using the following references: BICEC   Account / 335 98800001 89 Special customer account CAS - ARMP Name of bidder/SONARA/ITT n°041.23

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA),P.O. Box 365 - Limbé latest on the 23^th/01/2024 at 10 a.m. local time, bearing the following label: INVITATION TO TENDER N°041.23 / AONO / SONARA / CIPM / 2023 OF 22^th/12/2023 

THE SUPPLY OF MANUAL MOORING HOOKS TO SONARA
«To be opened during the tenders-opening session only»

The maximum time limit laid by the project owner for the realization of services subject of this tender is eight (08) months, as from the date of notification of the corresponding order of service.

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 2.320.000 (two million three hundred and twenty thousand francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.
They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.
Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

• The opening of administrative documents and technical bids will take place on 23^th/01/2024 at 10:30 am at the Company restaurant in Limbé, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

Essential criteria

The examination of the essential criteria will consist in verifying the compliance of the bidder’s bid with the requirements of the Description of Supply (DF), in accordance with the provisions of the RPAO. The items to be checked will include:

• Consistency of offer
• Organization
• Hardware specifications
• Delivery times
• References

Eliminatory criteria

• Incomplete administrative file;
• Incomplete or inadequately filled price grid;
• Specifications and information contained in the technical sheet of hooks proposed by the bidder do not comply with those of the Description of Supply (DF);
• Lack of approval or authorization from a mooring hook manufacturer
• Not having obtained at least 70% of the "‘YES"’ after addition of the essential criteria’s notes.

SELECTION METHOD OF CONSULTANT:

The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 Limbé - Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.