Within the framework of the execution of the Public Investment Budget the Mayor of the DSCHANG Council, contracting authority launches on its own behalf, an Open National call for tenders for the work of the above-mentioned purpose. 

The work includes the following operations, the list of which is not exhaustive:

LOT 100 - PREPARATORY WORK

• Installation of the site;
• Bringing and withdrawing Material;
• Study: final topographical study report, execution project and proofing.

LOT 200 – LEVELING AND PLANIMETRIC

• Research of information, duplication of documents;
• Laying work for densification of land and shrub surveys;
• Topographic survey of the site including all related details in 3D;
• Implementation of precision leveling marks in XYZ for works implementation operations;
•  Implementation, survey and calculation of the 3D polygonal XYZ;
• Processing of topographical data and production of graphic plans.

The estimated cost of the operation at the end of the preliminary studies is seventy-five million (25 000 000) CFA Francs including all taxes

All the work is divided into a single (01) lot.

Participation in this call for tenders is open on equal terms to all Cameroonian law with skills in the field of buildings and public works.

The Public Investment Budget (PIB) MINSEP 2024 will finance this project.

The Tender file can be consulted during working hours in the General Secretary Office of the Mayor of Dschang Council, Tel.: 674 97 87 61.

The Tender file can be obtained from the General Secretary Office of the Mayor of Dschang Council by presentation of a treasury receipt showing payment into the public treasury of a non- refundable sum of FCFA fifty thousand (50,000) as being the purchasing cost of the file.

Each offer written in English or French an in seven (07) copies whose one (01) original and six (06) copies marked like as, must be deposited to the Secretariat-general of the Dschang council, latest on January 30, 2024 at 10 a.m. standard time and have to be marked:

«OPEN NATIONAL INVITATION TO TENDER

N°03/AONO/C.DS/SG/CIPM/2024 OF 02/01/2024

FOR THE EXECUTION OF THE LEVELING AND PLANIMETRIC WORKS OF THE DSCHANG SPORTS COMPLEX SITE WITH AN AREA OF 5 ha (PHASE II) IN THE DSCHANG COUNCIL, MENOUA DIVISION, WEST REGION

(ON EMERGENCY PROCEDURE)

TO OPEN ONLY DURING THE MEETING OF DEPOUILLEMENT ».

The maximum period specified by the Employer for the execution of the work referred to in this Request for Proposals is three (03) months from the date of notification of the service order to start the services.

Each bidder must attach to their administrative documents, a bid bond established according to the model indicated in the Tender Document and in the amount of five hundred thousand (500,000) CFA francs issued by one of the first-rate banks approved by the Minister responsible for Finance.

The provisional bond will be automatically released no later than one hundred and twenty (120) days after the publication of the results of the call for tenders for unsuccessful bidders. If the tenderer is successful, the provisional security will be released after the final security has been lodged.

Under penalty of rejection, the documents in the administrative file must be produced in originals or in copies certified true by the issuing department or an administrative authority (Governor, Prefect, Sub-Prefect, etc.), in accordance with the stipulations of the Special Rules of Appeal of Offers.

They must date from less than three (03) months preceding the original date of submission of tenders or have been dated after the date of signature of the Notice of Invitation to Tender.

Any incomplete bid in accordance with the requirements of the Call for Tenders Dossier will be declared inadmissible, in particular with regard to the absence of the bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.

Bids shall be opened in one phase. The Council Tenders Board at the Dschang Council shall open the administrative, technical and financial bids on January 30, 2024, at 11 a.m. local time.

All tenderers may attend this opening session or be represented by a single person duly appointed (even in the case of a grouping) of their choice with full knowledge of the folder.

1    Eliminatory criteria

a) Incomplete administrative file due to absence of one of the documents required in the DAO and not regularized within 48 hours;

b) Incomplete Technical File due to absence of one of the following documents:

• The declaration on honor attesting that the bidder has not abandoned a contract over the last three years, and that it is not on the list of defaulting companies established by the MINMAP ;
• A financing capacity (Available credit line) of at least 20,000,000 (twenty million) FCFA.

c) Omission of BPU and/or DQE from a quantified unit price;

d) False declaration or falsified document;

e) Not having obtained at least a total of 70% (16 “yes” out of 23) of the essential criteria;

f) Absence of the bid bond at the opening of tenders.

2    Essential criteria

The evaluation of technical offers will be made on 23 criteria based on the essential criteria below:

a)  The proposed management staff (exhibit 9.5) based on 08 criteria;

b)  The equipment to be mobilized based on 13 criteria;

c)  The site visit based on 02 criteria.

The contracting authority shall award the contract to the lowest bidder in compliance with the tender file.

Bidders shall be bound by their bids for a period of one hundred and ninety (90) days with effect from the date of opening of bids.

Complementary information which could be technically necessary can be obtained from the General Secretary Office of the Mayor of Dschang, Tel.: 674 97 87 61.