Within the framework of 2024 Public Investment Budget, the Mayor BABESSI Council; Project Owner and Contracting Authority hereby launches an Open National Invitation to Tender FOR THE SUPPLY OF PROCESSING MATERIALS OF THE BABESSI COUNCIL FISH FARM IN BABESSI SUB-DIVISION, NGOKETUNJIA DIVISION, NORTH WEST REGIONREGION.

Supplies to be done consists of

• Supply of fingerlings
• Supply of fish feed
• Supply of veterinary products
• Supply of processing materials

The estimated cost after preliminary studies is Fifty million (50,000,000) Francs CFA.

The suppliess is in single lot.

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2024 Public Investment Budget of the MINDDEVEL.

The file may be consulted during working hours at the technical service of Babessi Council.

Telephone N⁰ (237) 680 62 02 09 as soon as this notice is published.

The file may be obtained from the Award service of the BABESSI Council, Telephone N⁰  (237) 680 62 02 09 as soon as this notice is published against payment of a non-refundable  sum of sixty  thousand (60,000) F CFA, payable at the BABESSI Council Municipal Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the Babessi Council premises not later than 15/02/2024 at 10.00 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

N° 06/ONIT/ MINDDEVEL /BC/BCITB/PIB/ 2024 OF 18/01/ 2024

FOR THE SUPPLY OF PROCESSING MATERIALS OF THE BABESSI COUNCIL FISH FARM IN BABESSI SUB-DIVISION, NGOKETUNJIA DIVISION, NORTH WEST REGIONREGION

 “TO BE OPENED ONLY DURING THE BID-OPENING SESSION”

The maximum deadline provided by the Contracting Authority for the execution of the supplies forming the subject of this invitation to tender is two (02) calendar months

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of one million (1,000,000) Francs CFA, valid for thirty (30) days beyond the date of validity of bids. As per article 90 (7) of the Public contract Code (Decree No. 2018/366 OF 20 June 2018), certified cheques or bank cheques are acceptable in the place of bid bond.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of launching of the tenders or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 15/02/2024 at 11 AM local time, at the Conference hall of Babessi Council by the Babessi Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.

1.        Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1. Absence or insufficient bid bond (outright elimination);
2. Absence or non-conformity of a document in the administrative file
3. False declaration or falsified documents;
4. Incomplete financial file;
5. Omission of a unit price in the financial bid;
6. Deadline for delivery higher than prescribed;
7. Non respect of 75% of essential criteria;
8. External envelope carrying a sign that can identify the bidder;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

2. Essential criteria

1-      General presentation of the tender files;

2-      Financial capacity;

3-      References of the company in similar supplies;

4-      Quality of the personnel; 

5-      Logistics;

6-      Special Technical Clauses initialed in all the pages;

7-      Special Administrative Clauses completed and initialed in all the pages.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely a purely binary method with a positive (Yes) or negative (No) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.

Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation

Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service of the Babessi Council Telephone N⁰ (237) 680 62 02 09