The City Mayor of Bamenda City Council hereby launches an open national invitation to tender for the above mentioned project.

The works includes:

*        Repair of control units;

*        Supply and replacement of lamps;

*        Supply and stringing of cables;

*        Supply and planting of poles.

The estimated cost after preliminary studies stands at twenty-five million seven hundred and fourteen thousand two hundred and eighty-five FCFA (25,714,285) Francs CFA all taxes inclusive.

The works are regrouped in a unique lot.

Participation in this invitation to tender is opened to all national companies specialized in public lighting and public works.  

Works which form the subject of this invitation to tender shall be financed by Public Investment Budget of the MINDDEVEL for2024 financial year.

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender.

The file may be obtained from the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender against payment of the non-refundable sum of forty-three thousand one hundred and fifty (43,150) CFA Francs, payable at Bamenda City Council Treasury under the budgetery head 712 101.

 Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in six(06) copies including the original and five (05) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council Tenders Board, not later than 15/03//2024 at 10 am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N°002/ONIT/BCCITB/2024 OF 13/02/2024 FOR THE REHABILITATION OF STREET LIGHTS ALONG SOME MAJOR STREETS IN BAMENDA  UNDER “NORMAL PROCEDURE”

             “To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum duration of execution provided for by the Contracting Authority shall be three calendar (03) months, as from the date of notification of the contractor by the control engineer to start work

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved Insurance company, (see list in document No. 12 of this tender file), of an amount of five hundred and fourteen thousand two hundred and eighty-five (514,285) Francs CFA, valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

 The opening of the bids in one phase shall be done on the 15/03/2024 at 11 am prompt in the Conference Hall of the Bamenda City Council by the sub commission for analysis. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows

14.1-Eliminatory criteria

-       Absence of bid bond;

-       False declaration or falsified documents;

-       Omission of a quantified task on the bill of quantities and cost estimates

-       Deadline of execution more than the prescribed;

-       Absence of references of execution of similar jobs

-     Technical mark of less than 80%;

14.2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

• Financial situation
• Experience
• Personnel
• Equipment.
• Methodology/organization of the site

The Contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 99 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from Bamenda City Council Tenders Board at Mulang.