Within the framework of acquisition of heavy equipment for his municipality, the City Mayor of the Bamenda City Council hereby launches an Open National Invitation to tender for the above mentioned equipment.

The services of this present contract shall include: the purchase of a grader, its transportation, handling and delivery to the Bamenda City Council.

The estimated cost after preliminary findings is two hundred and twenty million (220,000,000) Francs CFA all taxes inclusive.

The supply is in a single lot.

Participation in this invitation to tender is opened to all national companies/suppliers specialized in civil engineering equipment or general supplies. 

The supplies subject of this invitation to tender shall be financed by the 2024 Public Investment Budget assigned to the Bamenda City Council

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services at Mulang Tel: 677 144 131/674 782 167upon publication of the invitation to tender.

The file may be obtained from the Bamenda City Council, Department of Technical Services at Mulang Tel: 677 144 131/674 782 167upon publication of the invitation to tender against payment of the non-refundable sum of one hundred and thirty thousand (130,000) Francs CFA, payable at Bamenda City Council Treasury under the budgetary head 712 101.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five (06) copies including the original and four (05) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes: (envelope A: Administrative file, envelope B: Technical file, envelope C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council on or before the 15/03/2024 not later than 10.00am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N°003/ONIT/BCCITB/2024 OF 13/02/2024 FOR THE PURCHASE OF A GRADER.

“To be opened only during the bid-opening session”

The maximum duration of execution provided for by the Contracting Authority shall be two (02) calendar months as from the date of notification of the contractor by the contract manager to start the services.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved bank or an Insurance company, (see list in document No. 12 of this tender file), of an amount of four million four hundred thousand (4,400,000) Francs CFA, valid thirty (30) days beyond the date of validity of the bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

For fear of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must not be older than three (03) months preceding the date of submission of bids or may be established after the signing of the tender notice with an exception of the NSIF document whose validity is one month.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening of the bids in one phase shall be done on the 15/03/2024, at 11.00am prompt in the Conference Hall of the Bamenda City Council by the Internal Tenders Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

Evaluation criteria

1-Eliminatory criteria

These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the Internal Tenders’ Board of the Bamenda City Council. They include:

-          Absence of bid bond;

-          False declaration or falsified documents;

-          Execution deadline more than Sixty (60) days

-          Omission of a quantified task in the bill of quantities and cost estimates;

-          Non respect of two (02) of the qualification criteria;

-          Absence of prospectus accompanied by the technical leaflet from the manufacturer;

-          Absence or non-conformity of the manufacturer’s authorization;

-          Non-compliance with major technical specifications of the supply (To be defined by the Project Owner).

2. Main Qualification criteria: The qualification criteria are key points used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies which are the subject of the invitation to tender.

The criteria relating to the qualification of candidates could indicatively be on the following:

-     Reference of the company;

-     Access to a credit line or other financial resources;

-     Proof of availability of spare parts and after sales services

-     Proof of acceptance of conditions of the contract;

-     Conformity to technical specifications;

-     Warranty of supply of Two (02) years;

The non respect of two (02) of the above criteria shall lead to the rejection of the offer.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid technical quality and lowest bid, confer article 99a of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from Bamenda City Council, Department of Technical Services, Tel. 677 144 131/674 782 167at Mulang.