The subject of this tender is for the supervision and technical control of the construction work of a fence
The Contractor shall:
•Monitor and control the work:
- Exploit graphic documents (implementation plans) for subsequent evaluations of the work;
- monitor the installation site according to the plan proposed by the successful tenderer;
- Check the technical parts including construction papers and minutes of site meetings;
- Check the conformity of the execution of works according to the contractual technical requirements;
- Produce monthly reports of the quantity and quality of works;
- Produce a final report indicating the quantity and quality of works
• Propose to the Contract Service Head the signing of the service orders necessary for the proper performance of the work;
• Ensure the quality assurance and implementation of environmental protection measures;
• Ensure the establishment of reattachment plans.
The works are defined in more detail in the Terms of Reference.
Services which form the subject of this invitation to tender is financed by the Public Investment Budget of the Ministry of Justice, 2017 financial year. The estimated cost stands at thirteen million (13 000 000) F CFA All Tax Inclusive in Engagement Authorisation and six million five hundred thousand (6 500 000) F CFA in Credit Payment for the 2017 financial year.
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Participation in this tender is open on equal terms to all Cameroonian-Law related firms and companies specialised and experienced in consultancy and Technical Studies (BET) with a good command in the execution of the services, subject of this tender.
Services which form the subject of this invitation to tender is financed by the Public Investment Budget of the Ministry of Justice, 2017 financial year. The estimated cost stands at thirteen million (13 000 000) F CFA All Tax Inclusive in Engagement Authorisation and six million five hundred thousand (6 500 000) F CFA in Credit Payment for the 2017 financial year.
The tender file may be consulted or obtained during working hours at the Call for Tender Support Unit (room 226) on the 2nd Floor of the Regional Delegation of Public Contracts for the Centre at Omnisport, Tel: 22218150; as from publication of this notice, upon presentation of a receipt testifying payment of a non-refundable application fee of twenty thousand (20 000) FCFA to the public treasury.
Constituent documents
The lists of documents that constitute the present tender include:
- Part 2: National Invitation to Tender Notice(NITN) (French and English);
- Part 3: General Regulation to Tender(GRT);
- Part 4: Special Regulation to Tender (SRT);
- Part 5: Standard Technical Offer Tables;
- Part 6: Standard Financial Offer Tables;
- Part 7: Terms of Reference (TOR);
- Part 8: Special Administrative Conditions (SAC);
- Part 9: Tender form (9.1) and draft contract model (9.2);
- Part 10: Model Documents and forms to be used by tenderers;
- Part 11: Evaluation Checklist, Technical offers;
- Part 12: List of banking institutions and financial organizations authorized to issue public contracts guarantees.
The tender file may be consulted or obtained during working hours at the Call for Tender Support Unit (room 226) on the 2nd Floor of the Regional Delegation of Public Contracts for the Centre at Omnisport, Tel: 22218150; as from publication of this notice, upon presentation of a receipt testifying payment of a non-refundable application fee of twenty thousand (20 000) FCFA to the public treasury.
Presentation of tender
The documents constituting the offer shall be divided into the following three volumes and
enclosed in two sealed envelopes:
- Envelope A: Administrative documents (vol. 1) and Technical proposal (vol. 2)
- Envelope B: Financial offer (vol. 3).
The two envelopes referred to above shall be enclosed in a third sealed and stamped envelope bearing only the subject of the tender concerned.
Each tender drafted in English or French in seven (7) copies, one (01) original and six (06) copies marked as such, sealed must reach the Call for Tender Support Unit room 226, 2nd floor of the Regional Delegation of Public Contracts for the Centre Omnisport, no later than 17 April 2017 at 12 0’clock local.
No bids submitted after the date and time limit will be admissible. All tenders must be marked as:
OPEN NATIONAL INVITATION TO TENDER
N° 031/ONIT/PR/MINPC/SG/RDCE/RTB/ 2017 OF 27 MARCH, IN EMERGENCY PROCEDURE, FOR THE SUPERVISION AND TECHNICAL CONTROL OF THE CONSTRUCTION WORK OF A FENCE WITH A GATE AND OTHER ANNEXED PASSAGES AT THE MBALMAYO PRISON IN NYONG & SO’O DIVISION,
CENTER REGION
FINANCING: PIB MINJUSTICE, 2017 FISCAL YEAR AND NEXT
“TO BE OPENED ONLY AT THE TENDER-EVALUATION SESSION”
The maximum execution deadline provided for by the Project Owner or Delegated Project Owner for the execution of the work is three hundred & fifteen (315) days from the date of signing the notification order to commence work.
Tenders shall be valid for a period of one hundred and twenty (120) days with effect from the tender-submission deadline. It shall stand at two hundred sixty thousand (260 000) F CFA.
For the successful bidder, the provisional guarantee will remain valid until the final bond is established.
Application deadline
Interested tenderers shall have twenty (20) days to apply with effect from the date of publication of this tender.
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Tenders shall be opened in two (2) phases.
The opening of the administrative and technical bids will take place on 17 April 2017 at 1pm in the conference room of the Center Regional Delegation of Public Contracts by the Regional Tenders Board.
Only bidders may attend the opening session or be represented by one person of their choice with full knowledge of the file.
Following the analysis of administrative and technical offers, the opening of financial bids will be conducted under the same conditions at a later date to be communicated to the bidders with compliant administrative file and obtained an equal or greater technical note of 70 points out of 100.
14.1: Eliminatory criteria
i) Incomplete or non-compliant administrative file subject to Article 1.1 of Circular N°002/CAB/PM of 31st January 2011 relating to the improvement of the performance of the Public Contracts System
ii) False declaration or forged document. (The Tenders Board or the Contracting Authority reserves the right to proceed with the verification of the authenticity of any document where there is a doubt).
a) Incomplete or falsified proposal
b) False declaration, forged or scanned documents instead of certified copies of originals
c) Technical note at least 70/100;
d) Financial solvency or credit line less than three million (3 000 000) F CFA;
e) Non satisfaction of the profile of the Head of Mission;
f) Non registration of the Head of Mission into the National Order of Civil Engineers (NOCE).
g) Absence of a detailed proposed methodology on the execution of the project;
14.1.3 Financial offer
a) Incomplete financial bid;
b) Non compliant offer
c) Omission of a quantified unit price from the price schedule;
14.2 Essential criteria
14.2.1: Technical proposals
The technical proposal shall be evaluated as per the following essential criteria:
- Qualified experts assigned to the operation on 50 points;
- Experience of the consultant 30 points;
- Logistics and equipment 20points.
Following the review of administrative and technical bids, only the financial offers of bidders who have submitted an administrative compliant tender and obtained a score of greater technical capacity than or equal to 70 points out of 100 will be analyzed.
14.2.2: Financial offers
It will be awarded to the financial offers of each company, a financial score calculated as follows:
FS = LBA/EAB * 100
With FS =Financial Score; LBA= Lowest Bid Amount; EAB = Estimated Amount of the Bidder.
The final grade (FG) of each bidder will be obtained as follows:
FN = TN *70 + FS*30/100, with FN = Final note; TN = Technical Note.
The Contracting Authority will award the contract to the bidder whose offer was substantially responsive to the Bidding Documents and who has submitted the lowest evaluated best bid, the one having obtained the final mark (NF) highest.
The Contracting Authority may reject abnormally low tenders, provided that the candidate has been invited to provide written justifications, but unacceptable.
The execution timeframe shall be one hundred and twenty (120) days for with effect from the notification date to start the services.
Further technical information may be obtained during working hours from the Call for Tender Support Unit room 226 of the Regional Delegation of Public Contracts for the Centre on the 2nd Floor at Omnisport, Tel: 222 21 81 50.
Any attempt to corrupt or malpractices with evidence should be signaled or reported either by sms or in writing to the Minister Delegate at the Presidency in charge of Public Contracts with copy to the President of National Anti-Corruption Commission and the Center Regional Delegate of Public Contracts to the following numbers: 673 20 57 25 and 699 37 07 48.