Within the frame-work of the 2024 Public Investment Budget, the Contracting Authority (Mayor of Zhoa Council), hereby representing the State of Cameroon, launches an Open National Invitation to Tender under NORMAL CONDITIONS for the Supply of medical equipment to the Munkep integrated health center, Fungom Sub Division in Menchum Division-North West Region.

The works subject of this invitation to tender shall require for the Supply of medical equipment to the Munkep integrated health center, Fungom Sub Division in Menchum Division-North West Region. The works required are found in the detail description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands for 10, 000,000 FCFA

The works subject of this invitation to tender shall be in one lot: Supply of medical equipment to the Munkep integrated health center.

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in medical equipment.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2024 Public Investment Budget (PIB 2024) of the Republic of Cameroon

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the contracts award) during working hours at the Zhoa Council.

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the Zhoa Council. The document shall be obtained upon presentation of a Public Treasury receipt/Municipal Treasury showing the payment of a non refundable sum of Twenty thousand (20,000) francs CFA.

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (7) copies,that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial 4 documents. It shall reach the Zhoa Council (at the Zhoa) not later than 19/02/2024 at 12pm local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected. The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

NO 07/ONIT/MINDDEVEL/ZC/MAYOR/ZCITB/MCH/2024 OF 19/02/2024

FOR THE SUPPLY OF MEDICAL EQUIPMENT TO THE MUNKEP INTEGRATED HEALTH CENTER, FUNGOM SUB-DIVISION IN MENCHUM DIVISION NORTH WEST REGION.

(To be opened only during the bids opening session of the Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be sixty calendar days (two months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond of 200,000 FCFA issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for sixty (60) days beyond the original date of the validity of the offers.

Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted.

Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance.

The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.

Bidders shall remain committed to their offers for a period of ninety (90) days from the last date for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the Zhoa council Internal Tenders Board in a single phase for all in that order on the 19/03/2024 at 12pm local time in the hall at the Zhoa Council. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following: 

 - Offers (bids) submitted after the deadline or time limit shall be rejected;

-Bids submitted in unsealed external envelopes shall be rejected.

-External envelopes with identification marks or inscriptions which may lead to the identification of the said company shall be rejected.

-Absence of original or properly certified administrative document or documents certified more than one time shall be given 48 hours to replace it.

-False declaration or forged documents shall lead to elimination;

-Absence of bid bond, or Certified cheque, Bank cheque, Legal mortgage or Bank Guarantee or bid bond not issued directly in bidder’s name by a first rate bank approved by the Ministry in charge of Finance the bidder shall simply be rejected.

NB: Bid bond or any bid security for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well.

 A) Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender.

They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:

- (i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

CRITERA                                                                                                                                    POINTS

GENERAL PRESENTATION OF THE BIDS ........................................................................................6

EXPERIENCE OF THE COMPANY................................................................................................... 7

QUALITY OF PERSONNEL AND MANAGEMENT OF THE COMPANY...................................................... 7

TECHNICAL EQUIPMENT............................................................................................................ 5

METHODOLOGY FOR THE EXECUTION OF WORKS......................................................................... 8

TOTAL................................................................................................................................... 33

NB: -Any Bid that shall not obtain 75% evaluation in the technical documents shall simply be rejected..

-Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO). (ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices.

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements.

Bidders shall remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders (offers).

Additional information may be obtained during working hours from the Service for the Contracts Award at the Zhoa Council. 

 NB: The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids. The Contracting Authority may at any time, amend this invitation to tender. He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.