Within the framework of the execution of the 2024 state budget, the State of Cameroon represented by the Lord Mayor of Nwa council, Donga-Mantung Division hereby launches an Open National Invitation to Tender, for the rehabilitation of a block of three (3) classrooms at government school Yang ,Nwa Sub-Division, Donga-Mantung Division, North West Region.

The works comprise notably the tasks below:

The estimated cost after preliminary studies for each lot stands at Fifteen million   and thirty fiveFCFA (15,000,035 FCFA) all taxes inclusive.

The works are in one (01) as follows:

Participation is open under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the field of building construction and civil engineering, in general, and who are not currently suspended from public procurement.

The said works shall be financed as per the programmed budget of the 2024 Public Investment Budget (PIB 2024) of the Republic of Cameroon under the Ministry of Basic Education assigned to the Mayor of NWA Council. 

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NWA COUNCIL, DONGA-MANTUNG.

The Tender file may be obtained from Nwa council, DONGA-MANTUNG as soon as this notice is published against payment of a non-refundable sum of thirty thousand,(30,000 CFA) francs, and payable at the Municipal Treasury of Nwa Council or Any Public Treasury.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies including one (01) original and six (06) copies marked as such. These shall be submitted in one sealed external envelope containing three (3) internal envelopes; (A: Administrative File, B: Technical File, C: Financial File). The sealed external envelope shall bear no information about the enterprise, and should reach the Nwa Council , service for the award of Contracts, not later than 10:00 am on 28/03 / 2024, and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No. 04/ONIT/MINDDEVELNWR/DMD/NC/NCITB/2024, OF    27  /02  /2024 FOR THE REHABILLITATION OF A BLOCK OF THREE (3) CLASSROOMS AT GOVERNMENT SCHOOL YANG IN NWA SUB-DIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION

    “To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months (60 calender days), as from the date of notification to the contractor to start work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No. 12 of the Tender File, whose amount is three hundred thousand and ten francs(300,010) francs CFA, and valid for thirty (30) days beyond the deadline of validity of bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required Performance Guarantee for good execution is provided.

At the risk of being rejected, only originals or true copies certified by the issuing service or Administrative Authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender. They must obligatorily be not older than three (3) months as at the date of submission of bids. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. 

The opening of the bids in one phase shall be done at 11 am, on  28/03/ 2024 in the Conference Hall of the Nwa Council by the Council Internal Tender Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of bids shall be carried out in three stages:

• 1^st  Stage : verification of the conformity of each administrative document ;
• 2^nd Stage : Evaluation of  technical bids ;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

Eliminatory criteria

-          Absence of a document in the administrative file and failiure to submit after 48 hours  upon request;;

-          Bids submitted after the deadline for submission;

-          Deadline of execution more than the prescribed(60 calendar days)

-          False declaration or falsified documents;

-          External envelope bearing identification marks of the Bidder;

-          Absence of, or insufficient bid bond;

-          Omission of a quantified task on the bill of quantities and cost estimates

-            Enterprises suspended from execution  from public procurrement

-          Failure to obtain at least 80% in the evaluation of the Technical proposal.

  Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

• Financial situation
• Experience
• Personnel
• Equipment.
• Methodology/organization of the site

The Contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the Tender File and on the basis of the lowest bid and technical quality, refer article 33 of the Public Contracts Code.

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from Nwa council office premises, Tel 677592398.

NB     AMENDMENT TO THE INVITATION TO TENDER: The Delegated Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in comformity with the Public Contracts Code.