Within the framework of 2024 state Budget, the state represented by the Mayor of i Nkum Council, CONTRACTING AUTHORITY, hereby launches an Open National Invitation to tender for the above works.

The invitation to tender concerns the supply of solar security streets light in Tatum town, Nkum Municipality; Bui Division, North-West Region.

Works under this tender invitation are constituted of the supply of solar security streets light.

These works shall involve the following tasks:

• The bringing up and retrieving of heavy equipment;
• The survey of the working area;
• The pecking and the setting out of pools’ basement sites;
• The clearing and grubbing, including demolition of existing structure;
• The levelling of platform & removing of storm;
• The excavation of the foundation at the required depth;
• The putting in place of the basement cradle;
• The supply and putting in place of galvanized steel holed pools;
• The supply and putting in place of solar panels;
• The supply and putting in place of streetlight bulbs;
• The supply and putting in place of solar energy storage components;
• The supply and putting in place of suitable electric and electronic devices;
• The labelling of the project with a sticker if possible;
• The taking in account of safety measures;
• Any other task needed for the conducive realisation of works.

the allocated budget amount is of: (35 000 000), THIRTY FIVE MILLION FCFA

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Participation in this invitation to tender shall be open to all Cameroon-based public works companies.

Works under this tender shall be financed by the PIB budget; 2024 FISCAL YEAR. 

The tender invitation documents may be consulted at the Service for the award of contracts, NKUM council.

The tender documents may be purchase at the Services of Contracts award at the NKUM council, upon presentation of a receipt of payment into the Nkum municipal treasury of a non-refundable fee of fifty thousand (50 000) francs CFA.

The said receipt must identify the payer as representing a consulting firm willing to participate in the tender.

Tenders shall be divided into three volumes and submitted in a simple envelope as follows:

• Volume 1 : Administrative documents;
• Volume 2: Technical proposal;
• Volume 3: Financial offer.

All the constituent documents (volume1, 2 and 3) shall be enclosed in a large and sealed outer envelope bearing only the subject of the tender concerned.

The different documents of each bid shall be numbered in keeping with the order indicated in the tender file and separated by coloured dividers.

NB    Drafted in English or French and in SEVEN (7) including one (1) original and SIX (6) copies, labelled as such, bids shall be submitted in a sealed envelope and against a receipt at the Contract’s Service of the NKUM council, no later than the 27/03/2024 at 10 a.m. They shall bear the following:

N°: 007 /ONIT/NC/NCITB/2024 OF 28/02/2024 FOR THE SUPPLY OF SOLAR SECURITY STREETS LIGHT IN TATUM TOWN, NKUM MUNICIPALITY; BUI DIVISION, NORTH-WEST REGION. 

FINANCING: PIB BUDGET; 2024 FISCAL YEAR

“TO BE OPENED ONLY AT THE BIDS OPENING SESSION”

The maximum deadline provided for by the CONTRACTING AUTHORITY shall be ninety (90) working days from the date of the notification of the service order for works to start.

NINETY WORKING DAYS (03 MONTHS).

The bid shall be submitted with a bid bond of Seven hundred thousand (700 000) FCFA delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids.

Subject to rejection, the provisional guarantee shall be obligatorily produced in its original and dated not more than three (03) months.

For unsuccessful bidders, the provisional guarantee shall be released not later than 15 (fifteen) days after the expiry of tender validity. For successful bidders, it shall be released only after the definitive guarantee has been constituted.

Under penalty of rejection, the required administrative documents must be produced in originals or certified copies confirmed by the issuing or competent services, as the case may be, in accordance with the indications of the SRIT (RPAO). They must be dated not more than three (03) months from the opening of the envelopes, or, established after the date of publication of the tender notice.

The administrative documents, the technical and financial proposals shall be opened on the  27/03/2024 at 11 am prompt, local time, by the NKUM Council Internal Tender’s Board in the presence of bidders or their representatives.

All Bidders may attend the opening session or each has to make himself represented by one person of his choice (even in the event of a joint-venture) with sound knowledge of his file.

ASSESSMENT BIDS: The bids shall be evaluated according to the main criteria as follows:

14.1 ELIMINATORY CRITERIA: Incomplete administrative documents due to the absence of one of the required documents.

Incomplete technical file due to the absence of one of the following documents:

b1)    an attestation of site visit signed in truth by the bidder;

b2)    a methodological note indicating the organization, planning and understanding of the project;

b3) proof of availability of a civil engineers with at least three (03) years of experience in similar works proposed as main staff;

v    False declaration or forged document;

v    Failure to justify ownership, rent or leasing of the following equipment’s;

v    01 HAND-CRANKED TRUCK

v    Omission of a quantified unit price in the financial offer (the lot concerned will be eliminated)

v    Not satisfying at least 19 elements of essential criteria

14.2 ESSENTIAL CRITERIA

       A – References                                                            03 elements

B - Managerial staff                                         09 elements

C - Equipment                                                                 06 elements

D- Financing                                                    03 elements

Details of these main qualification criteria are specified in the assessment grid contained in the Special Tender Regulations.

The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements as specified in article 33 of the public contracts code

The tenders shall be valid for 90 (ninety) days with effect from the submission deadline.

Additional technical information may be obtained at the Contract’s Service of NKUM Council, Tel  237 677 827 817 .

ADDENDUM: The CONTRACTING AUTHORITY reserves the right to carry out any necessary modifications to this invitation to tender.