Within the framework of the 2024 Public Investment Budget (PIB), the SDO FOR BUI “Delegated Contracting Authority” hereby launches an open National Invitation to tender for the CONSTRUCTION OF A FENCE FOUNDATION (PHASE 1) AT THE DIVISIONAL FINANCE CONTROL BUI, IN BUI DIVISION. 

Work to be done consists of the CONSTRUCTION OF A FENCE AT THE DIVISIONAL FINANCE CONTROL BUI, Bui Division. The works include the following:

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

The said Works shall be financed by the Public Investment Budget (PIB) of the MINISTRY OF FINANCE for the 2024 financial year assigned to the Senior Divisional Officer for Bui as Delegated Authorizing officers with Budget Head N° 58 20 092 01 571610 522117 324.

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the SDO’ office.

The file may be obtained at the private secretariat in the SDO’ office, at the Service for the award of Public Contracts, Telephone N⁰ 675771500 as soon as this notice is published against payment of a non- refundable sum of (25,000) TWENTY FIVE THOUSAND FRANCS CFA francs, payable at the Divisional Treasury Bui representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Private Secretariat of the SDO Bui, not later than 03/04/2024 at 10.00 am local time. It should be labelled as follows:

“OPEN NATIONAL INVITATION TO TENDER 

N° 02/ONIT/MINFI/BDTB/2024 OF 04/03/2024 FOR THE CONSTRUCTION OF A FENCE FOUNDATION (PHASE 1) AT THE DIVISIONAL FINANCE CONTROL BUI, BUI DIVISION, NORTH WEST REGION  

TO BE OPENED ONLY DURING THE BID OPENING SESSION”

The maximum execution deadline shall be Three (03) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder should include in his administrative document, a bid bond of 274,000 (TWO HUNDRED AND SEVENTY FOUR THOUSAND) CFA francs issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank, approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice 

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

The bids shall be opened in single phase. The opening of the Administrative documents, Technical and Financial offers shall take place on the 03/04/2024 at 11 am local time, in the SDO’S Conference Hall.

Only bidders may attend or be represented by duly mandated persons of their choice.

There are two types of evaluation criteria: eliminatory and essential criteria.  [The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

¨      Absence of bid bond

¨      False declaration or forged document

¨      Noncompliance with major technical specifications (to be listed)

¨      Non-respect of X essential criteria (X being greater than or equal to 1)

¨      Absence of quantified unit price)

¨      Noncompliance with the model bid

¨      Technical assessment mark lower than 80% of “Yes”.

¨      Suspension of the enterprise

 Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff            ;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by both the Contractor
• Report of site visit signed by the Contractor
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);
• Pre – Financing capacity not less than 75% of  the amount required in the offer   

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPA

Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 80% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 80% of the essential criteria

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 33 of the public contracts code).

The bidders shall remain committed to their offers during a period of (one hundred and twenty days) 120 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the SDO’ office, Service of award of Public Contracts.                                                      

  NB        Delivery deadline

The maximum execution deadline provided for by the Contracting Authority shall be 03 months maximum, as from the date of notification of the service order.