Within the framework of 2024 public Investment Budget, the Lord Mayor of Ndop Council, Contracting Authority, hereby launches by the emergency procedure an Open National Invitation to Tender for the rehabilitation of Ndop Community Hall, Ndop council area, Ndop Sub Division in Ngoketunjia Division of the North West Region.

Work to be done consists of

• Preparatory works
• Floor works
• Elevation works
• Iron/Window works
• Roof works (Replacement of the entire existing roofs)
• Electricity
• Toilet work
• Painting
• External Works

The works is divided in two lots as on the table below:

NB/: A bidder can be awarded only one lot

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2024 Public Investment Budget with imputations and authorization numbers as seen on the table above

The file may be consulted during working hours at the Ndop Council, Mayor's Secretariat Telephone N⁰237 677 62 25 01/670 15 19 17, 678 99 06 49, as soon as this notice is published.

The file may be obtained from the Ndop Council Mayor Private SecretariatTelephone N⁰ 237 677 62 25 01/670 15 19 17, 678 99 06 49as soon as this notice is published against payment of the sum of 60 000 CFA francs (Sixty thousand Francs CFA), payable at the Ndop Council Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Ndop council service of award not later than 05/04/2024 at 10:00 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No.02/ONIT /NC/ NCITB / 2024 of 05/04/2024 FEBRUARY   2024 FOR THE REHABILITATION OF NDOP COMMUNITY HALL, NDOP COUNCIL AREA, NDOP SUB DIVISION IN NGOKETUNJIA DIVISION OF THE NORTH WEST REGION 

               “To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this invitation to tender is 3 (Three) Months for each lot.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 900 000 CFA (Nine Hundred thousand Francs CFA) and valid for thirty (30) days beyond the date of validity of bids.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the …05/04/2024 at 11:00 AM local time, in the Ndop Council Hall, by the Ndop Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

The bids shall be evaluated according to the main criteria as follows:

 Eliminatory criteria

1.      -False declaration or falsified documents;
2.      -Absence or insufficient bid bond;;
3.      -Incomplete financial file;
4.      -Omission of a unit price in the financial bid;
5.      -Score less than 19/25.
6.      Absence or non-conformity of a document in the administrative file
7.      A bid with a sign or mark that can identify the bidder
 
Essential criteria

1-     General presentation of the tender files;

2-      Financial capacity;

3-     References of the company in similar achievements;

4-     Quality of the personnel; 

5-     Technical organization of the works;

6-     Logistics;

7-     Attestation and report of site visit;

8-     Special Technical Clauses initialed in all the pages; sign and dated on the last page

9-    Special Administrative Clauses completed and initialed in all the pages, sign and dated on the last page

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 19/25 of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 19/25of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the NdopCouncil, Service of Award of Public Contracts Telephone N⁰237 677 62 25 01/670 15 19 17, 678 99 06 49