Within the framework of the execution of the 2024 state budget, the Mayor NDU Council hereby launches under EMERGENCY PROCEDURE an open national invitation to tender FOR THE CONSTRUCTION A BLOCK OF TWO CLASSROOMS EACH IN SOME SCHOOLS IN NDU COUNCIL AREA, Donga-Mantung Division, North West Region

Work to be done consists of THE CONSTRUCTION A BLOCK OF TWO CLASSROOMS EACH IN SOME SCHOOLS IN NDU COUNCIL AREA

The works are in lots as in the  tabled below

Participation in this invitation to tender is opened to competent enterprises with no record of uncompleted or abandoned works for the past financial years, and that are in compliance with laws inforce. IN ALL CASES, EVERY COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT.

The said works shall be financed as per the programmed budget of MINEDUB PUBLIC INVESTMENT BUDGET (PIB) – 2024 BUDGET HEAD: as tabulated below assigned to the Mayor Ndu Council    

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 january 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders.shall  be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the Ndu Council upon presentation of a nonrefundable Treasury receipt of Eighty thousand   (80,000) FCFA, payable at the Ndu  Municipal Treasury. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

during working hours at the Ndu Council upon presentation of a nonrefundable Treasury receipt of Eighty thousand   (80,000) FCFA, payable at the Ndu  Municipal Treasury. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

Each bid drafted either in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the Ndu Council not later than  22/03 /2024 at 10:00 A.M local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

No. 05/ONIT/MINDDEVEL/NWR/DMD/NC/NCITB/2024 OF 28/02/2024

FOR THE CONSTRUCTION A BLOCK OF TWO CLASSROOMS EACH IN SOME SCHOOLS IN NDU COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION LOT N^o…..

The maximum deadline for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work.

N.B. Bidders can only be awarded a maximum of __01__ lot

Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established befor the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening and evaluation of the bids shall be done in one phase on 22/03/2024 at 11A.M in the Conference Hall of Ndu Council Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria

• Absence of a document in the administrative file and not submitted within 48hrs on request;
• Bids submitted after the deadline for submission;
• Duration of execution more than the prescribed (120 calendar days);
• False declaration or falsified documents;
• External envelope bearing identification marks of the Bidder;
• Absence of, or insufficient bid bond (400,000fcfa);
• Omission of a quantified task on the bill of quantities and cost estimates
• Enterprises suspended from public procurement;
• Absence of original or properly certified administrative document or documents certitifed more than one time;
• Failure to obtain at least 80% in the evaluation of the technical proposal.

• Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT.

Essential criteria

1-   General presentation of the tender bids;

2-    Financial capacity;

3-   References of the company in similar domain;

4-   Quality of the personnel; 

5-   Technical organization of the works;

6-   Attestation and report of site visit;

7-   Logistics;

The evaluation will be done in a purely binary manner - (yes) or (no). The contract shall be awarded to the bidder who would have obtained a minimum technical score of 80% in the essential criteria and 100% in the eliminatory criteria, taken in consideration and who would have proposed a bid with the lowest amount, in conformity with the regulations of the tender documents

Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at Mayor’s office

NB    The Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in confermity with the public contract code.