Within the framework of the execution of the 2024 state budget, the Mayor NDU Council hereby launches under EMERGENCY PROCEDURE an open national invitation to tender FOR THE CONSTRUCTION AND REHABILITATION OF SOME SCHOOLS IN THE NDU COUNCIL AREA, Donga-Mantung Division, North West Region

Work to be done consists of THE CONSTRUCTION AND REHABILITATION OF SOME SCHOOLS IN THE NDU COUNCIL AREA

N.B. Bidders can only be awarded a maximum of __01__ lot

N.B. Bidders can only be awarded a maximum of __01__ lot

Participation in this invitation to tender is opened to competent enterprises with no record of uncompleted or abandoned works for the past financial years, and that are in compliance with laws inforce. IN ALL CASES, EVERY COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT.

The said works shall be financed as per the programmed budget of MINDDEVEL and MINEDUB PUBLIC INVESTMENT BUDGET (PIB) – 2024 BUDGET HEAD: as tabulated below assigned to the mayor NDU Council    

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 january 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders.shall  be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the Ndu Council upon presentation of a nonrefundable Treasury receipt of sixty thousand   (60,000) FCFA, payable at the Ndu  Municipal Treasury. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

during working hours at the Ndu Council upon presentation of a nonrefundable Treasury receipt of sixty thousand   (60,000) FCFA, payable at the Ndu  Municipal Treasury. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

Each bid drafted either in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the Ndu Council not later than 22/03/2024 at 10:00 A.M local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

N^o.06/ONIT/MINDDEVEL/NWR/DMD/NC/NCITB/2024 OF 28/02/2024

FOR THE CONSTRUCTION AND REHABILITATION OF SOME SCHOOLS IN THE NDU COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION

LOT N^o…..

The maximum deadline for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work.

N.B. Bidders can only be awarded a maximum of __01__ lot

Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established befor the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening and evaluation of the bids shall be done in one phase on 22/03/2024 at 11A.M in the Conference Hall of Ndu Council Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria

1.    -Absence or non-conformity of a document in the administrative file, and not submitted within 48 hours on request.
2.    -Deadline for delivery higher than prescribed;
3.    -False declaration or falsified documents;
4.    -Absence or insufficient bid bond;
5.    -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.    -Incomplete financial file;
7.    -Omission of a unit price;
8.    –Technical score less than 80%of the essential criteria;
9.       Absence of original or properly certified administrative document or documents certitifed more than one time;

10. Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT.               

Essential criteria

1-   General presentation of the tender bids;

2-    Financial capacity;

3-   References of the company in similar domain;

4-   Quality of the personnel; 

5-   Technical organization of the works;

6-   Attestation and report of site visit;

7-   Logistics;

This evaluation shall be done using the binary method of either (YES) or (NO) with an acceptable minimum technical score of at least 80% of the essential criteria taken in account. The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a100% score of the eliminatory criteria and at least 80%score in the essential criteria.

Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at Mayor’s office 

NB    The Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in confermity with the public contract code.