The Mayor of Njikwa Council; CONTRACTING AUTHORITY, initiates on behalf of the Republic of Cameroon, an Open National Invitation to tender in emergency procedure FOR THE MAINTENANCE OF THE NJIKWA – BANYA FARM-TO-MARKET ROAD IN NJIKWA MUNICIPALITY, MOMO DIVISION, NORTH WEST REGION

INSTALLATIONS

CLEANING AND LEVELING

ENGINEERING STRUCTURES

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon

The Works on This tender are funded by the budget of the MINADER PUBLIC INVESTMENT BUDGET - 2024 MOMO, for the 2024 financial year.

The tender file can be consulted in the office of the contracting authority, at Njikwa Council.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor Njikwa Council, on presentation of a payment receipt to the Njikwa Council treasury, of a nonrefundable purchase fee for the tender file of 38,800 (thirty eight thousand eighty hundred) Francs CFA.

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor Njikwa Council office latest the : 10/05/2024 at 10 A.M. local time bearing:

               To be opened only during the bid-opening session ».

The entire period of execution of these Works is 4 (FOUR) CALENDAR MONTHS. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produced dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 10/05/2024 at 11 A.M., in the conference hall of the Njikwa Council.

1.   MAIN CRITERIA OF EVALUATION OF THE BIDS:
 
14.1-Eliminatory criteria
Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.
                                                     
They refer especially to:
16.1.1- Administrative documents
Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
Any company having a past project, notified to commence in in the corresponding year and which has not yet been received;
False declaration or falsified documents;
Lack of tender purchase receipt.
 
16.1.2- Technical file or Certificate of Categorisation
Incomplete  or non compliant documents;
False declaration forged or scanned documents;
Absence of the refinancing capacity of at least 25% of the amount ATI,
Technical assessment mark lower than 75% of “Yes”.
Non existence in the technical file of the rubric « organization, methodology and planning »
16.1.3- Financial offer
Incomplete financial offer;
Non-compliant documents;
Omission of quantified unit price in the financial offer;
Absence of break down price.
 
16-2 : Essential criteria :
The technical bids will be evaluated according to the following ten (10) main criteria:
a.     Key personnel of the enterprise on three (03) criteria ;
b.     The site equipment to be mobilized on five (05) criteria ;
c.      The Enterprise references on two (02) criteria;
d.     General presentation of bids
e.     Financial capacity;
f.      Safety measures at site;
g.     Technical organization of works;
h.     Logistics;
i.       Attestation and report of site visit;
j.       Special technical clauses initiated on all pages and last page signed;
k.     Special administrative clauses filled and initiated on all pages and last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

Only a maximum of one lot(s) award to a bidder for this tender.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The Njikwa Council office.