The Mayor Widikum Boffe Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender in emergency procedure, for the Construction of GNS OLORUNTI in Widikum Sub Division, MOMO Division, North West Region.

• Single Lot: Construction of GNS Olorunti in WIDIKUM SUB DIVISION, Widikum Sub-Division

The works include the following:

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of building construction and civil engineering in general.

Theworks, subject of this invitation to tender, shall be financed by the Public Investments Budget MINEDUB 2024.

The tender file may be consulted at the Widikum Boffe Mayor’s office (technical service) during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Widikum Boffe Council upon presentation of a non refundable treasury receipt of 40 000 (fourty thousand) FCFA. Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer (Volume 2);
• Envelope C containing the financial offer (Volume 3).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

NB

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Widikum council Hall not later than 11/04/2024 at 10 am local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE,

N°02./ONIT/WBC/ITB/2024 OF 19/03/2024

FOR THE CONSTRUCTION OF GNS OLORUNTI IN WIDIKUM SUB DIVISION, MOMO DIVISION, NORTH-WEST REGION.

 «To be opened only during the bid opening session»

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline shall be four (04) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 600 000 ( Six hundred thousand) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.                                                    

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 11/04/2024 at 11 a.m in the Conference Hall of the Widikum Boffe Council Hall by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

-Eliminatory criteria

1.      Absence of bid bond in the administrative file;
2.      Non respect of 48hrs given for absence or non-conformity of any other document in the administrative file;
3.      Deadline for delivery higher than prescribed;
4.      False declaration or falsified documents;
5.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.      Incomplete financial file;
7.      Change of quantity or unit;
8.      Non respect of 80% of essential criteria. 

-Essential criteria:

NB. Pursuant to circular letter No.00005/LC/MINMAP/CAB of 26/12/2023, bidders with certified true copies of the certificate of categorisation shall not submit in their TECHNICAL FILE documents relating to; Their turnover, References of the company, own minimum technical and Logistics means ,permanent staff and head office location.

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day  during working hours from the WIDIKUM Boffe Council..