Within the framework of the 2024 Public Investment Budget (PIB of the Ministry of Agriculture and Rural Development), the Mayor of Kumbo Council “Contracting Authority” hereby launches by emergency procedure an open National Invitation to tender for the construction of six reinforced concrete ring culverts of diameter 1000mm on the Shisong Mbuluf-Kingomen-Nkuv Road Stretch in Kumbo Council Area

Works under this tender invitation are constituted in construction of six reinforced concrete ring culverts of diameter 1000mm on the Shisong-Mbuluf-Kingomen-Nkuv Road Stretch in Kumbo Council Area

These works shall involve the following tasks:

• Site installation - Execution project;
• Preliminary work;
• General earthworks;
• Foundation works, abutments, beams, decks, banks.
• All other works described in the bill of estimates.

Works under this tender shall be financed by the Public Investment Budget (Pib) – 2024, Ministry of Agriculture and Rural Development to the tune of 23,000,000FCFA.

Works under this tender invitation are constituted in construction of six reinforced concrete ring culverts of diameter 1000mm on the Shisong-Mbuluf-Kingomen-Nkuv Road Stretch in Kumbo Council Area

Participation in this invitation to tender shall be open to all Cameroon-based public works companies.

Works under this tender shall be financed by the Public Investment Budget (Pib) – 2024, Ministry of Agriculture and Rural Development to the tune of 23,000,000FCFA.

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Kumbo Council Office of Award for Public Contract (67000 3577)

The file may be obtained at the KUMBO Council Service for the award of Public Contracts, Telephone N⁰ 67000 35 77 as soon as this notice is published against payment of a non- refundable sum of (25 000) twenty-five thousand CFA francs, payable at the KUMBO Council Treasury representing the cost of purchasing the tender file.

The said receipt must identify the payer as representing a consulting firm willing to participate in the tender.

Drafted in English or French and in SEVEN (7) including one (1) original and SIX (6) copies, labelled as such, bids shall be submitted in a sealed envelope and against a receipt at the Contracts Service of the Kumbo Council, no later than the 24th April 2024 at 10 a.m. They shall bear the following:

“OPEN NATIONAL INVITATION TO TENDER N°:002 /ONIT/KC/KCITB/PIB-MINADER 2024 OF 19TH MARCH 2024 FOR THE CONSTRUCTION OF SIX REINFORCED CONCRETE RING CULVERTS OF DIAMETER 1000MM ON THE SHISONG MBULUF-KINGOMEN-NKUV ROAD STRETCH IN KUMBO COUNCIL AREA IN BUI DIVISION NORTH WEST REGION

FINANCING: PIB MINADER, 2024 FISCAL YEAR?

“TO BE OPENED ONLY AT THE BIDS OPENING SESSION” 

Every bid, written in French or in English and in SEVEN (07) copies of which (01) original and six (06) copies indicated as such, should arrive under closed folds, at the Contract services of the Kumbo council latest the 24th April 2024 at 10 a.m 

The maximum deadline provided for by the Contracting Authority shall be four (04) months from the date of the notification of the service order for works to start.

The bid shall be submitted with a bid bond of four hundred and sixty Thousand (460,000) francs CFA, delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids. 

Subject to rejection, the provisional guarantee shall be obligatorily produced in its original

N/A

The administrative documents, the technical and financial proposals shall be opened on the 24th April 2024 at 11 am prompt, local time, by the Kumbo Council Internal Tenders Board in the presence of bidders or their representatives.

All Bidders may attend the opening session or each has himself represented by one person of his choice (even in the event of a joint-venture) with sound knowledge of his file.

The opening of the bids will be proceeding in only one instance and will take place in Kumbo the 24th April 2024 as from 11 am, local time, by the Kumbo Council Internal Tenders Board.

Only the bidders or their representatives duly designated and having a perfect knowledge of the file can attend this sitting of opening. 

the date of the notification of the service order for works to start.

NB: The bids shall be evaluated according to the main criteria as follows:

 Evaluation criteria

There are two types of evaluation criteria: eliminatory and essential criteria.  The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

i.  Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder. 

They refer especially to:

• Absence of bid bond
• Absence or non-conformity of a document in the administrative file after 48 hours
• Deadline for delivery higher than prescribed;
• False declaration, forged or scanned documents;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
• Two Bids with the same personnel
• Incomplete financial file.
• Technical assessment mark lower than 75% of “Yes”.

ii. Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff            ;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by the Contractor with pictures
• Report of site visit signed by the Contractor
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);Pre – Financing capacity not less than 75% of the amount required in the offer

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

Iii   Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 75% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 75%of the essential criteria

The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements.

The tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

For unsuccessful bidders, the provisional guarantee shall be released not later than 15 (fifteen) days after the expiry of tender validity. For successful bidders, it shall be released only after the definitive guarantee has been constituted.

Additional technical information may be obtained at the Contracts Service of Kumbo Council.

NB: The CONTRACTING AUTHORITY reserves the right to carry out any necessary modifications to this invitation to tender.