Within the framework of the 2024 Public Investment Budget (PIB of the Ministry of FORESTRY, AND WILDLIFE), the Mayor of Kumbo Council “Contracting Authority” hereby launches by emergency procedure an open National Invitation to Tender for the Creation of Nursery and a Plantation of Non Timber Forest Products at Tobin in Kumbo municipality.

Work to be done consists of Creation of Nursery and a Plantation of Non Timber Forest Products Kumbo Municipality, Bui Division. The works include the following:                       

 Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

The said Works shall be financed by the Public Investment Budget (PIB) of the Ministry of Forestry and Wildlife for the 2024 financial year assigned to the Mayor of Kumbo Council as Contracting Authority with Budget Heads N°:222 180

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Kumbo Council Office of Award for Public Contract TEL: 670003577

Le Dossier d’Appel d’Offres peut être obtenu à la Commune de Kumbo, au bureau de CDO Tél. : : 670003577 dès publication du présent avis, contre présentation d’une quittance de versement au Trésor de la commune de Kumbo (Tél : 670003577de la somme non remboursable de vengt cenq Mille (25 000) francs CFA représentant les frais d’achat du dossier.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Kumbo Council at the Service for the award of Public Contracts, not later than the 24th April 2024 at 10.00 Noon local time. It should be labelled as follows:

“OPEN NATIONAL INVITATION TO TENDERN°:003/ONIT/KC/KCITB/PIB-MINFOF 2024 OF 19TH MARCH 2024 FORTHE CREATION OF NURSERY AND A PLANTATION OF NON TIMBER FOREST PRODUCTS AT TOBIN IN KUMBO COUNCIL AREA, KUMBO SUB DIVISION, BUI DIVISION OF THE NORTH-WEST REGION.

TO BE OPENED ONLY DURING THE BID OPENING SESSION”

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach Kumbo Council not later than 24 April 2024 at 10.00 am   local time. It should be labelled as follows

OPEN NATIONAL INVITATION TO TENDER N°:003/ONIT/KC/KCITB/PIB-MINFOF 2024 OF 19TH MARCH 2024 FOR THE CREATION OF NURSERY AND A PLANTATION OF NON TIMBER FOREST PRODUCTS IN KUMBO COUNCIL AREA, KUMBO SUB DIVISION, BUI DIVISION OF THE NORTH-WEST REGION

UNDER EMERGENCY PROCEDURE

The maximum execution deadline shall be twelve (12) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder should include in his administrative document, a bid bond of FCFA 400 000 [four hundred thousand CFA francs for each lot) issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

            Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank, approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (03) months preceding the date of submission of bids or may be established after the signature of the tender notice 

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in single phase. The opening of the Administrative documents, Technical and Financial offers shall take place on the 24th April 2024 at 11:00 AM local time, by the Kumbo Council Internal Tenders Board in the Council Hall.

Only bidders may attend or be represented by duly mandated persons of their choice.

The bids shall be opened in single phase. The opening of the administrative documents and the Technical and Financial offers shall take place on the 24th of April 2024 at 11:00 am, by the Kumbo Council Internal Tenders Board.

Only bidders or their duly mandated representatives with a perfect knowledge of their offer shall attend this opening session.

Representatives of bidders shall have to sign a form stating their presence at the opening of tenders.

There are two types of evaluation criteria: eliminatory and essential criteria.  The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

i. Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder. 

They refer especially to:

• Absence of bid bond
• Deadline for delivery higher than prescribed;
• False declaration, forged or scanned documents;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
• Two Bids with the same personnel
• Incomplete financial file.
• Technical assessment mark lower than 75% of “Yes”.

ii. Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff   ;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by the Contractor with pictures
• Report of site visit signed by the Contractor
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);Pre – Financing capacity not less than 75% of the amount required in the offer

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

Iii   Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 75% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 75%of the essential criteria

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 (a) of the public contracts code).

The bidders shall remain committed to their offers during a period of 60 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the Kumbo Council, Office of Award of Public Contracts. 

NB

The maximum execution deadline provided by the Contracting Authority shall be twelve (12) months, as from the date of notification of the service order.