Within the framework of 2024 Public Investment Budget, The Governor of the North West Region, Delegated Contracting Authority, hereby launches an Open National Invitation to Tender for the installation of a solar system at the Regional Delegation MINEPAT, North-West Region.

The work to be done consists of the installation of a solar system at the Regional Delegation MINEPAT, North-West Region.

The estimated cost after preliminary studies is 15,000,000 (Fifteen million) FCFA all taxes inclusive

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of Renewable Energy and Electrical Engineering.

Works which form the subject of this Invitation to Tender shall be financed by MINEPAT Public Investment Budget, imputation No 58 22 024 04 441616 524112

The file may be consulted during working hours at the Governor’s Office, Contract Award Service, as soon as this notice is published, Room 108, Tel 652 582 344/ 233 361 941

The file may be obtained from the Governor’s Office North West Region Room 108, as soon as this notice is published against the payment of the sum of 25, 000 (Twenty five thousand) Francs CFA, payable at a Public Treasury, representing the cost of purchasing the Tender File

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer (Volume 2);
• Envelope C containing the financial offer (Volume 3).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

NB

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Governor’s Office for North-West in Bamenda Room 108, not later than 30/04/2024 at 10:00 am noon local time and should carry the inscription:

ʺOpen National Invitation to Tender,

 FOR THE INSTALLATION OF A SOLAR SYSTEM AT THE REGIONAL DELEGATION MINEPAT, NORTH-WEST 

«To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this Invitation to tender is three (03) Months.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 300,000 (three hundred thousand) Francs CFA and valid for thirty (30) days beyond the date of validity of bids.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first-rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 30/04/2024 at 11: 00am local time, in the conference hall of the Governor office, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

-Eliminatory criteria

• Absence of BID BOND;
• Non-respect of 48 hours given for the absence or non-conformity of an element other than Bid Bond in the administrative file
• False declaration or falsified documents;

• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
• Non-compliance with the Tender model
• Incomplete financial file;
• Absence of a quantified unit price;
• Modification of quantity
• Non-respect of 75% of essential criteria;
• Name of company suspended by MINMAP in 2023
• Financial Capacity below two third of the estimated cost

 - Essential criteria:

The evaluation of the technical offers would be based on the criteria outlined below. It shall be done in the following manner positive (YES) or negative (NO) with an acceptable minimum of 75% of the essential criteria taken into account

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical with equal or superior note to 75% of YES will be kept for the financial evaluation.

The Jobbing Order will be awarded to the bidder who would have proposed the offer with the lowest feasible amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the

 deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the Governor’s Office for the North West Region in Bamenda Room 108, Telephone Tel 652 582 344 / 233 361 941.