OPEN NATIONAL INVITATION TENDER

N°. 007/ONIT/OPIC/PIC/ITB/2024 OF 05 APRIL 2024 FOR THE SUPPLY OF A PERSONNEL TRANSPORT VEHICLE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION

THE SUPPLY OF A PERSONNEL TRANSPORT VEHICLE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION.

The estimated cost after preliminary studies is 54,855,000 (Fifty-Four Million, Eight Hundred and Fifty-Five Thousand) FCFA all taxes inclusive.

The supply is in one (01) lot defined as follows: THE SUPPLY OF A PERSONNEL TRANSPORT VEHICLE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION.

Participation is open under the same conditions to all Cameroonian companies and business concerns that have proven experience in the field of supplies

THE SUPPLY OF A PERSONNEL TRANSPORT VEHICLE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION, subject of this invitation to tender, shall be financed by the 2024 Budget of the Office of the Public Independent Conciliator of the North-West Region.

The tender file may be consulted at the Office of the Public Independent Conciliator, North West Region as soon as this notice is published.

The tender file may be acquired from the Office of the Public Independent Conciliator, North West Region, upon presentation of a non-refundable treasury receipt of Sixty-Seven Thousand, Seven Hundred and Fifty-Four (67,754) FCFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescription of the tender file should be submitted against a receipt at the Office of the Public Independent Conciliator, North West Region not later than Thursday, 23 May 2024 at 10:00a.m. local time and shall carry the inscription:

OPEN NATIONAL INVITATION TENDER

N°. 007/ONIT/OPIC/PIC/ITB/2024 OF 05 APRIL 2024 FOR THE SUPPLY OF A PERSONNEL TRANSPORT VEHICLE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION

 “To be opened only during the bid opening session”

The maximum deadline provided by the Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is Ninety (90) Days.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of One Million, Ninety-Seven Thousand, One Hundred (1,097,100) FCFA and valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

The bids shall be opened in a single phase. The opening of administrative documents, the technical and financial bids shall be done on Thursday, 23 May 2024 at 11:00 am in the Conference Hall of the Office of the Public Independent Conciliator, North West Region by the Internal Tenders Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

1. Evaluation criteria

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

Eliminatory criteria

1. Deadline for delivery higher than prescribed;
2. False declaration or falsified documents;
3. Absence or insufficient bid bond;
4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. Incomplete financial file;
6. Change of quantity or unit;
7. Non respect of (75%) of essential criteria;
8. 8.       Non completion of any project in the North West Region or suspended by MINMAP in 2023.

N.B. For absence or non-conformity of an element in the administrative file, except absence of the bid bond, the bidder shall be given 48 hours to produce the valid element failure which the file shall be automatically rejected.

Essential criteria

The technical offer of the bidder shall be assessed along the following lines

The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

Bidders will remain committed to their offers for 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from the Office of the Public Independent Conciliator, North West Region