Within the framework of the execution of the 2024 Budget of the Office of the Public Independent Conciliator, the Public Independent Conciliator, Contracting Authority, hereby launches, an Open National Invitation to Tender N°. 008/ONIT/OPIC/PIC/ITB/2024 of 05 APRIL 2024 to carry out complete studies (Topographic, Geotechnical and Architectural studies) for the construction of the head office building of the Office of the Public Independent Conciliator (PIC), North West Region. 

The services of this Contract comprise notably: Complete studies (Topographic, Geotechnical and Architectural studies) for the construction of the head office building of the Office of the Public Independent Conciliator (PIC), North West Region. “See characteristics in the technical description”.

 The estimated cost after preliminary studies is Fifty Million (50 000 000) FCFA.

The project is in a single lot.

Participation in this invitation to tender is Open to all Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

Studies which form the subject of this invitation to tender shall be financed by the 2024 Budget     of the Office of the Public Independent Conciliator

The file may be consulted during working hours at the Secretariat of the Office of the Public Independent Conciliator, North West Region (Tel N° 620 31 88 82) as soon as this notice is published.

The file may be obtained from Office of the Public Independent Conciliator, North West Region as soon as this notice is published upon presentation of a non-refundable treasury receipt of Sixty-Four Thousand Five Hundred (64,500) FCFA bearing the name of the company, representing the cost of purchasing the tender file.

 Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach the Office of the Public Independent Conciliator not later than   Friday, 24 May 2024 at 10:00am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

N°. 008/ONIT/OPIC/PIC/ITB/2024 OF THE 05 APRIL 2024 TO CARRY OUT COMPLETE STUDIES (TOPOGRAPHIC, GEOTECHNICAL AND ARCHITECTURAL STUDIES) FOR THE CONSTRUCTION OF THE HEAD OFFICE BUILDING OF THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR (PIC), NORTH WEST REGION

“To be opened only during the bid-opening session”

The maximum deadline provided by the Project Owner or Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is Ninety (90) days from the date of notification for this Contract to begin.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of One Million FCFA (1,000,000) Francs CFA all taxes inclusive, and valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities (The Governor, Senior Divisional Officers, Divisional Officers ...........) in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

        Bids that do not respect the method of separating the financial offer from administrative and technical offers will be inadmissible.

The bids shall be opened in two (02) phases. The opening of the administrative file and the technical bid shall first take place followed by the opening of the financial bids of bidders who obtained the required minimum technical score.

         The Administrative and Technical Bids shall be opened on Friday, 24 May 2024 at 11:00am in the conference room of the Office of the Public Independent Conciliator, by the Internal Tenders Board of the Office of the Public Independent Conciliator, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

The opening of the financial bids shall take place at the end of the technical analysis and shall only concern bidders who obtained the minimum required score of 75%. The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person

1. 1.      Evaluation criteria

14.1        Eliminatory criteria

1. Absence or non-conformity of an element in the administrative file non regularized within 48 hours after opening of bids
2. Execution deadline higher than prescribed in the Tender File;
3. False declaration or falsified documents;
4. Absence or insufficient bid bond;
5. A bid with the external envelope carrying a sign leading to the identification of the bidder;
6. Incomplete financial file;
7. Non respect of 75% of essential criteria;
8. Suspended by MINMAP for 2023.
9. Submission of insufficient number of bids or the lake of the original copy of bids;

14.2 Essential criteria

The technical bids shall be graded following the essential criteria shown below:

The Contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the best bidder and technical quality, relative to article 99a of the public contracts code.

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours at the Services of the Public Independent Conciliator North West Region (Tel N°620 31 88 82).