Within the framework of improving the security measures in the city, the City Mayor of Bamenda City Council intends to launch a Request for Quotation for the realization of the works of the supply and installation of professional CCTV surveillance cameras at some junctions in Bamenda.
The works involves are as follows:
* Supply and installation of PTZ high speed Dome camera;
* Civil and metal works;
* Installation of data center.
The estimated cost of the operation following prior studies stands at thirty-one million forty thousand seven hundred and seventy-five (31,040,775) CPA Francs inclusive of all taxes.
The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months, as from the date of notification of the Service Order for the commencement of works.
Participation to this consultation is open to Small and Medium Size Enterprises with proven experience in this domain.
Works which form the subject of this invitation to tender shall be financed by the Investment Budget of the Bamenda City Council for 2020 financial year under budgetary head 221 110
The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services, Tel: 677 144 131 / 675 102 929 upon publication of the invitation to tender.
The file may be obtained from the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender against payment of the non- refundable sum of fifty thousand seven hundred and fifty (50,750)CFA Francs, payable at Bamenda City Council Treasury under the budgetary head 712 101.
Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five (05) copies including the original and four (04) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file B- Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council Tenders Board, not later than 11/06/2020 at 12 noon and should carry the inscription:
Request for Quotation N° 001/CD/BCCITB/2020 of 14/05/2020 for the supply and installation of professional CCTV surveillance cameras at some junctions in Bamenda.
"UNDER EMERGENCY PROCEDURE" "To be opened only during the bid-opening session"
The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months, as from the date of notification of the Service Order for the commencement of works.
Each bidder must include in his/her administrative documents, a bid bond that respects the models at this tender file, issued by an approved Insurance company, (see list in document No. 12 of this teller file) of an amount of six hundred and twenty thousand eight hundred (620,800) Francs CFA, valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.
For fear of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender. " . . " They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The opening of the bids in one phase shall be done on the 11/06/ 2020 at 1.00 pm prompt in the Conference Hall of the Bamenda City Council by the Internal Tenders Board. Bidders may attend or be represented by a duly mandated person.
The evaluation of bids shall be carried out in three stages:
> 1st Stage: verification of the conformity of each administrative document;
> 2nd Stage: Evaluation technical bids;
> 3rd Stage: Analyses of Financial bids.
The criteria of evaluation shall be as follows:
Eliminatory criteria
- Absence or non-conformity of a document in the administrative file;
- Deadline of execution more than the prescribed;
- Forged, scanned, false or fake document;
- Absence or insufficient bid bond;
- Omission of a quantified task on the bill of quantities and cost estimates
- Absence of references of execution of similar jobs
- Enterprise with an abandoned contractor uncompleted above contractual deadline.
The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 99 of the public contracts code.
The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids
Complementary information may be obtained during working hours from Bamenda City Council, Department of Technical Services, Tel: 677 14 41 31 / 675 10 29 29