Within the framework of the implementation of the activities of 'Contrat Plan' signed between the Government of Cameroon and SOWEDA, the General Manager of the South West Development Authority (SOWEDA) hereby launches a Recruitment of a Consultant to Elaborate a Land Use Pattern Document for the South West Region. This tender follows the Request for Manifestation of Interest 002/REFSOWEDA/CP/17 of 06/03/2017 published in Cameroon Tribune N° 11301/7500 of 08/03/2017 (Page 29).
The nature of the tender shah' consist in recruiting a Consultant to Elaborate a Land Use Pattern Document for the South West Region, in conformity with the terms of reference that are provided below.
The total estimated cost of the assignment stands at FCFA 25 million (twenty five million francs).
The present consultation shall be in 01 (One) Lot only.
Participation in this invitation to tender is open to the following pre-qualified firm that was retained on the basis of Cali for Manifestation of Interest N° 002/REI/SOWEDA/CP/17 of 06/03/2017:
- GEODIMAF P.O. Box 461, Buea Tel : 677-877-460
The works winch form the subject of this invitation to tender shall be financed by the 'Contrat Plan Etat/SOWEDA 2016-2018' Budget: Line MINADER/BIP 2017.
The Tender File may be consulted during working hours at the Head Office of SOWEDA, Buea (Department of General Affairs) P.O. Box 336, Buea - Tel: 233 322 622 or 233 322 805 as soon as this notice is published.
The file may be obtained at the Head Office of SOWEDA, Buea (Department of General Affairs) P.O. Box 336, Buea - Tel: 233 322 805 or 233 322 622, e-mail: soweda_buea@yahoo.com as soon as this Notice is published against payment of a non-refundable sum of FCFA 50,000 (Fifty thousand francs) to the ARMP Special Account N° 335 988 with BICEC Cameroon.
Each bid, drafted in English or French, in seven (07) copies, including the original copy and six (06) copies labelled as such and sealed, should reach SOWEDA, not later than 08 May 2017 at 10 a.m. in a stamped envelope addressed to the General Manager of SOWEDA. The sealed envelope shah be labelled as follows:
"Restricted National Invitation to Tender N° 005/RNIT/SOWEDA/SITB/CP/17 of 31/03/2017 for the Recruitment of a Consultant to Elaborate a Land Use Pattern Document for the South West Region on behalf of SOWEDA"
Any documen(poorly drawn up, not hourd as per Article 24 of the Public Contracts Code or not produced in
seven (7) copies shah be rejected.
The bidder shah have to include in his tender a standard bid form indicating costs exclusive of ail taxes and taxes included and execution deadlines.
The period of execution of the assignment that is subject of this tender shah be 90 (ninety) days.
Under risk of being rejected, the bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry. in charge of Finance featuring on the list in Document 12 of the Tender File amounting to FCFA 500,000 (Five hundred thousand francs). The bid bond shall remain valid for thirty (30) days beyond the original date of the validity of the offers.
Administrative and financial documents must be originals or copies duly certified by the issuing authority in conformity with the Special Conditions of the Tender. They must be less than three months old from the date of submission of bids and must not have been signed before the date of publication of the Tender Notice.
If the bid is not in conformity with the provisions of this Notice and the Tender Document, it shah be rejected. Notably, the absence of the bid bond issued by a le degree banking institution approved by the Ministry in charge of finance or the non-respect of the model documents attached to the Tender Document shall lead to the rejection of the bid.
Subject to being rejected, the administrative and financial documents required must be produced in originals or true copies certified by the issuing service in accordance with the Special Conditions of the Invitation to Tender.
These documents must net be older than three (3) months preceding the original date of submission of bids or must have been established aller the signing of the tender notice.
In accordance with the prescriptions of this notice and tender file, an incomplete offer shah be declared inadmissible. This applies especially to the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.
The bids shah be opened in two phases. The administrative file and the technical offer shah be opened first followed by the opening of the financial offers of the bidder if it obtained the minimum required technical score.
The opening of the administrative documents and the technical offer shah take place on 08 May 2017 ai 11 a.m. in the SOWEDA Conference Hall by the SOWEDA Internai Tenders Board.
Only the bidder can attend or be duly represented by a person of ifs choice.
The opening of financial offers shah take place at the end of technical evaluation and shah concern the bidder if only h obtained the minimum score of 70 points on 100.
Main Eliminatoty Criteria Bids shah be rejected for:
- a) Absence of aqtadministrative document;
- b) False declaration or forged document;
- c) Non-compliance with model bid cl) Technical score less that 70/100 e) Presence of financial information in the administrative or technical bid.
Essential Criteria for Evaluation of Bids
|
N° |
Criteria |
Marks |
|
1 |
Qualification and experience of key personnel to carry out the assignment |
45 |
|
2 |
Experience of bidder for similar assignments (references) |
30 |
|
3 |
Understanding of terrils of reference: organization, methodology, duration |
20 |
|
4 |
Presentation of tender file |
05 |
|
|
Total |
100 |
Method of Selection of Firm
The firm shah be retained by the method of combination of the technical and financial marks, in conformity with the procedure laid down in the Tender Document:
- Technical Weight: 60%
- Financial Weight: 40%
The contract shah be awarded to the bidder with a higher score, in accordance with the following formula:
N = 60 x Technical Score (Ts) + 40 x Financial Score (Fs) 100
The financial score (Fs) is obtained as follows:
Let Fm = minimum financial proposai. lis financial score is equated to 100 points. The other bidder's financial score (Fs) will be processed as follows:
Fs=100xFm
F
Where Fm= amount of minimum financial proposai; and F = amount of the proposai being evaluated.
The contract shall be awarded on the basis of the best offer using a combination of technical and financial criteria, to the firm that score highest with respect te Article 15 above.
The bidder shah be bound by its bids for a period of 90 (ninety) days with effect from the date of submission of bids.
Additional information may be obtained at the Office of the Director of General Affairs of SOWEDA P.O. Box 336 — Bu= Tel: 233 322 805 / 678 820 693 / 699 951 760.