Within the framework of the 2024 Council Budget, the LORD MAYOR OF ELAK “Contracting Authority” hereby launches an Open National Invitation to Tender N° 09/ONIT/EC/ECITB/2024 OF 28/03/2024 FOR THE ACQUISITION OF A BRAND NEW PICK-UP 4x4 (HILUX) VEHICLE TO ELAK COUNCIL, OKU SUB DIVISION BUI DIVISION  NORTH WEST REGION, THROUGH EMERGENCY PROCEDURE. 

The services of this contract comprises notably of theACQUISITION OF A BRAND NEW PICK-UP 4x4 (HILUX) VEHICLE TO ELAK COUNCIL, OKU SUB DIVISION BUI DIVISION  NORTH WEST REGION,THROUGH EMERGENCY PROCEDURE.

  Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

The said Works shall be financed by the Council Investment Budget  of the Elak Council for the 2024 financial year assigned to the Lord Mayor of Elak Council as Authorizing officers with Budget Heads N°222 100

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Elak Council Complex or through Telephone N⁰. 670 788 687

The file may be obtained at the Elak Council, at the Service for the award of Public Contracts, Telephone N⁰. 670 788 687 as soon as this notice is published against payment of a non- refundable sum of (30,000) THIRTY THOUSAND FRANCS CFA francs, payable at the Council Treasury representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Service for the award of PublicContracts Elak Council, not later than Friday the 26^th of April 2024 at 10.00 am local time. It should be labelled as follows:

“OPEN NATIONAL INVITATION TO TENDER

N° 09/ONIT/MINDDEVEL/EC/ECITB/2024 OF  FOR THE
ACQUISITION OF A BRAND NEW PICK-UP 4x4 (HILUX) VEHICLE TO ELAK COUNCIL, OKU SUB DIVISION BUI DIVISION  NORTH WEST REGION,THROUGH EMERGENCY PROCEDURE.

TO BE OPENED ONLY DURING THE BID OPENING SESSION”

The maximum execution deadline shall be two (02) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder should include in his administrative document, a bid bond of 560.000 (FIVE HUNDRED AND SIXTY THOUSAND) CFA francs issued by a first rate-bank or financial institution approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

            Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank or financial institution approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice 

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.  

The bids shall be opened in single phase. The opening of the Administrative documents, Technical and Financial offers shall take place on Friday the 26^th of April 2024 at 11 am local time, in the Elak Council Conference Hall.

Only bidders may attend or be represented by duly mandated persons of their choice.

There are two types of evaluation criteria: eliminatory and essential criteria.  [The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

i. Eliminatory Criteria.

They refer especially to:

 ¨      Absence or insufficient of bid bond,

¨      Absence of administrative document not rectified within 48hours,

¨      Deadline for execution higher than prescribed (two months) to identification of bidder,

¨      Incomplete financial offer,

¨      Mark or sign on an envelope leading to the identification of the bidder,

¨      False declaration or forged document,

¨      Noncompliance with major technical specifications (to be listed),

¨      Technical assessment mark lower than 75% of “Yes”,

¨      Suspension of the enterprise by ARMP.

i.Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff,
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• compliance with the model bid,      
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped by the contractor);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped by the contractor),
• Pre – Financing capacity not less than 75% of the amount required in the offer.   

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

 Iii   Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 75% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 75% of the essential criteria

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their offers during a period of (Sixty days) 60 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the ECITB’ Office, Service of award of Public Contracts through tel; 670 788 687.