The Governor of North West Region, Delegated Contracting Authority launches an Open National Invitation to Tender by Emergency Procedurefor the control works for the construction of Workshops and Upgrading of electricity supply at the Bamenda regional handicraft village.The works to be executed is spelt out in Article 29(a) and 29(d) of the Special Regulations governing the invitation to tender (RPAO) enclosed with the Tender File.

The control to be carried out will relate to the control works for the construction of workshops and upgrading of electricity supply at the Bamenda regional Handicraft Village. Services include:

-          Follow-up the technical execution of the project quantitatively and qualitatively on daily bases during working days of the project (APS; APD) ;

-          Prepare monthly reports on the evolution of the project and reporting to the project owner through the contract engineer;

-          Organising site meetings and other meetings relating to the project in collaboration with the contract Engineer

-          Evaluation of quantities payable in collaboration with the contract engineer.

The cost for the control is Eleven Million three hundred thousand (11,300,000) FCFA.

The services are in one lot as follows.

-       Recruitment of a consulting firm to carry out the control works for the construction of Workshops and Upgrading of electricity supply at the Bamenda regional handicraft village.

Participation to this invitation to tender is open to enterprises of Cameroonian nationality that have experience and have carried out control works in this domain

Works which form the subject of this invitation to tender shall be financed by Public Investment Budget of MINPMEESA 2024.

The file may be consulted during working hours at the Governor’s office North West Region, Room 108, Tel: 233361941/652582344 as soon as this notice is published.

The file may be obtained from the Governor’s office North West Region, Room 108, Tel: 233361941/652582344 as soon as this notice is published against payment of the non-refundable sum of Twenty-Five Thousand (25,000) CFA francs, payable to the Public Treasury.

Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, the Governor’s office North West Region, Room 108, Tel: 233361941/652582344, not later than 15/05/2024 at 11.00 am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE

N^o 007/ONIT/GOV-NW/RTB/2023 OF 15/04/2024 FOR THE CONTROL WORKS FOR THE CONSTRUCTION OF WORKSHOPS AND UPGRADING OF ELECTRICITY SUPPLY AT THE BAMENDA REGIONAL HANDICRAFT VILLAGE 

“To be opened only during the bid-opening session”

The maximum deadline provided by the Project Owner or Delegated Contracting Authority for the execution of the services forming the subject of this invitation to tender is Eight (08) months.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment or recognised insurance company approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of Two Hundred and Twenty-Six Thousand (226,000) FCFA and valid for thirty (30) days beyond the date of validity of bids.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers ...........) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in two phases. The opening of the administrative file and the technical bid shall first take place followed by the opening of the financial bids of bidders who obtained the required minimum technical score.  

 The opening of administrative documents and the technical bids on 15/05/2024 at 12.00 noon local time by the North West Regional Tenders Board at Governor’s office of North West Region.

 Only bidders may attend or be represented by a duly mandated person.

 The opening of the financial bids shall take place at the end of the technical analysis and shall only concern bidders who obtained the minimum required score of 70%.

1.       Absence or non-conformity of an document in the administrative file not regularised after 48 hours from the time of opening;
2.       Deadline for delivery higher than prescribed;
3.       False declaration or falsified documents;
4.       Absence or insufficient bid bond;
5.       A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.       Incomplete financial file;
7.       Presence of financial information in the administrative or technical offer of the bidder;
8.       Non respect of 70% of essential criteria;
9.       Non respect of the tender models;
10.    Suspended by MINMAP in 2023.
 
 
 
 
 
-    Essential criteria

Criteria relating to the qualification of bidders shall concern the following aspects:

Only bidders who obtain a technical score of at least 70points on 100 shall have their financial bids examined.

The Jobbing Order shall be awarded to the realistic best bidder as specified in the Special Regulations of this tender.

The consultant shall be chosen using the method in accordance with the procedure described in this Tender File.

Complementary information may be obtained during working hours from the Governor’s office North West Region, Room 108, Tel: 233361941/652582344