Within the framework of 2024 Public Investment Budget, The Mayor of Kumbo Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender, for the Supply and Installation of Solar System at The Kumbo Women Empowerment Center at Tobin, Bui Division. It is a single lot.

The works include the following:
- Supply and installation of complete solar Modules (350W mono chrystal), charge controller, inverter and Battery
- Supply and installation of modules structures and battery,
- Supply and Installation of cables, system protection;
- Sundry services.

1

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of Renewable Energy, electrical engineering and civil engineering in general.

The works, subject of this invitation to tender, shall be financed by the 2024 Public Investments Budget.

The file may be consulted during working hours at the Kumbo Council, Contract Award Service, as soon as this notice is published.

The file may be obtained from the Kumbo council at the Secretariat of the Mayor, as soon as this notice is published against the payment of the sum of 15 000 CFA francs (fifteen thousand Francs CFA), payable at a Public Treasury, representing the cost of purchasing the Tender File

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Kumbo council, Contract Award Service not later than 03/05/2024 at 10:00 noon local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N°:007/ONIT/KC/KCITB/PIB-MINPROF 2024 OF 11TH APRIL 2024 FOR THE SUPPLY AND INSTALLATION OF SOLAR SYSTEM AT THE KUMBO WOMEN EMPOWERMENT CENTER AT TOBIN, BUI DIVISION NORTH WEST REGION.
«To be opened only during the bid opening session »
The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline shall be THREE (03) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 124,040 (one hundred and twenty-four thousand and forty) FCFA respectively.
The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.
Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first-rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.
Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 03/05/2024 at 11: 00AM local time, in the conference hall of the Kumbo Council, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

Evaluation of the bids
The evaluation of the bids shall be done in three (03) steps:
 1st step: Verification of the conformity of the administrative file;
 2nd step: Evaluation of the technical file;
 3rd step: Analysis of the financial file.
The criteria of evaluation are the following:

14.1-Eliminatory criteria
14.1.1- Administrative documents
 Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
 Absence of a document in the administrative file;
 Any company having a 2022 project, notified to commence in 2022 and which has not yet been received;
 False declaration or falsified documents.

14.1.2- Technical file
 Incomplete or non compliant documents ;
 False declaration, forged or scanned documents;
 Non existence in the technical file of the rubric « organization, methodology and planning »
 Technical assessment mark lower than 70% of “Yes”.

14.1.3- Financial offer
 Incomplete financial offer;
 Non compliant documents;
 Omission of quantified unit price in the financial offer;
 Absence of break down price.
 Modification of the model break down unit price attached.

Essential criteria:
The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from Kumbo Council from the office of the Council Development Office (CDO).