The General Manager of the Special Council Support Fund for Mutual Assistance (FEICOM), Contracting Authority, hereby launches an Open National Invitation to tender for the realization of page make-up and editing of the 2016 Annual Report of FEICOM.

The technical characteristics of the said services shall be specified in the tender file.

The services involved in this Invitation to tender concern the collection of the articles and iconographic elements to constitute the annual report, its designing and its editing.

The estimated cost for this service shall be set at CFA F 35 000 000 (thirty five) million TI.

N/A

 Participation to this invitation to tender shall be open to Consultancy firms, companies specialized in the field of production, page make-up and editing of annual reports.

The services involved in this Invitation to tender shall be funded by the budget of the Special Council Support Fund for Mutual Assistance (FEICOM) on line 67-01-130 « Publications» 2017 financial year.

The Tender file may be consulted during working hours at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), P. O. Box 718 Yaounde, Telephone 222 22 27 28 ; Extension 243 ; Fax 222 23 17 59, upon the publication of this Invitation.

The tender file may be obtained during working hours at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), P. O. Box 718 Yaounde, Telephone 222 22 27 28 ; Extension 243 ; Fax 222 23 17 59, upon the publication of this Invitation on the presentation of a receipt attesting to the payment of a non-refundable amount of CFA F fifty thousand (50.000) into the Special Account SAC – ARMP opened in BICEC Branches.

Each bid drafted in English or in French in seven (7) copies including one (1) original and six (6) copies labelled as such, should reach in a sealed envelope at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), latest on 08 MAY 2017 at 13 :00 p.m. prompt and should be labelled as follows:

OPEN NATIONAL INVITATION TO TENDER

No.00/AONO/FEICOM/CIPM/2017 OF 06 APRIL 2017

FOR THE REALIZATION OF PAGE MAKE-UP AND EDITING OF THE 2016 ANNUAL REPORT FEICOM,

                                                     UNDER 2017 FINANCIAL YEAR

"To be opened only during the opening session "

The deadline provided by the Contracting Authority for the realization of the services involved in this invitation to tender shall be 40 days with effect from the date of the issuing of the «O.K. to print».

       Each bidder should include in their administrative documents, a bid bond of CFA F seven hundred thousand (700 000) issued by a bank or an insurance company of 1^st rank approved by the Ministry in charge of finance and of which the list feautures in document 11 of the tender file (DAO), of the amount  herein below and valid for 60 days beyond the deadline of the validity of bids.

            Admissibility of bids

Under the pain of rejection, the administrative documents required including the bid bond should absolutely be produced in originals or in certified true copies by the competent  authority of the administrations concerned.  They should be dated not more than three (03) months.

Bids reaching the Mobilization of Financial Resources, Accounting and Assets Management Department  (Contracts and Supply Service, Room) after the date and deadlines shall be inadmissible.

Any bid non compliant with the prescriptions of the Invitation to tender shall be declared inadmissible and shall lead to the outright rejection of the same without any appeal whatsoever.

Each bid drafted in English or in French in seven (7) copies including one (1) original and six (6) copies labelled as such, should reach in a sealed envelope at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), latest on 08 MAY 2017 at 13 :00 p.m. prompt and should be labelled:

                                                 « To be opened only during the opening session»

Opening of bids that shall be in two phases, the opening of the administrative and technical bids shall take place in the first phase, followed in the second phase by the financial bids of bidders having obtained the minimum technical score required

Opening of administrative documents and technical bids shall take place on 08 MAY 2017 at 14 :00 p.m. prompt by the Internal Tenders Board of FEICOM in the Conference Room of the Mobilization of Financial Resources, Accounting and Assets Management Department.

Only bidders may attend this opening session or be represented by a duly mandated person of their choice.

 That of financial bids shall take place at the end of the technical analysis and shall only concern bidders having obtained the minimum score of 75%.

A. Eliminatory criteria:

1. Incomplete administrative file ;
2. False declaration or forged document;
3. Non compliant technical bid;
4. Omission of a quantified unit price in the price list.

B. Essential criteria:

1. General presentation of bid;
2. Methodology;
3. Compliance of bid to the technical specifications of the Invitation to tender;
4. References in similar services;
5. Staff qualification, CV and copy of certificate;
6. Technical means;
7. Financial capacity;
8. Staff availability;
9. Delivery deadline.

Any submission not having obtained a cumulative percentage of 75% shall not its financial bid examined.

NB : The detail evaluation scale is annexed to the Invitation to tender.

The contract shall be awarded to the bidder fulfilling the following conditions:

The bid shall be on the essential compliant with the Tender file; the bidder is qualified following the provisions of article 13. The bid shall be the lowest bid chosen among those having obtained a cumulative percentage of 75%;

The bid shall at best fulfill the required technical and financial conditions (quality-price ratio). Lastly, the lowest bid should meet the skills and quality criteria sought for by the Contracting Authority to chosen.

Bidders shall remain committed by their bids for ninety (90) days with effect from the deadline set out for the submission of bids.

Further information of technical nature may be obtained during working hours from the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service) of FEICOM :

Tel :     (237) 222 22 27 28, Extension 221, Room 324                                                     

P.O.Box :718 YAOUNDE, FEICOM 381, Street 4561; Mimboman YDE 4^ème

Fax :    (237) 222 23 17 59