The General Manager of the Special Council Support Fund for Mutual Assistance (FEICOM), Contracting Authority,  in order to renovate the computer pool of his institution and implement the policy « for each workstation, one machine», hereby launches an Open National Invitation to tender for the supply of computer equipment to FEICOM.

The service involves the supply of computers and ondulators and video projectors.

The technical characteristics of the said equipment shall be specified in the Tender Document.

The services of this contract shall consist in the supply, transportation, putting into service the computer equipment, namely: desktops, laptops, ondulators and video projectors in FEICOM, under the sole responsibility of the Co-contractor.

The estimated cost of this service shall be CFA F seventy million (70 000 000) TI.

N/A

 Participation in this Invitation to tender is open to national companies specialized in the field and capable of showing proof of a maximum and uninterrupted experience of three (3) years in the supply of computer equipment.

The service involved in this Invitation to tender shall be funded by the budget of the Special Council Support Fund for Mutual Assistance (FEICOM), 2016 Financial Year, charge to budget line « No. 22-23-000, computer equipment».

The Tender file may be consulted during working hours at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), P. O. Box 718 Yaounde, Telephone 222 22 27 28 ; Extension 243 ; Fax 222 23 17 59, upon the publication of this Invitation.

The tender file may be obtained during working hours at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaoundé (Mimboman), P. O. Box 718 Yaounde, Road 4561 MIMBOMAN YDE 4^ème ;Téléphone Telephone 222 22 27 28 ; Extension 243 ; Fax 222 23 17 59, upon the publication of this Invitation on the presentation of a receipt attesting to the payment of a non-refundable amount of CFA F seventy thousand (70.000) into the Special Account SAC – ARMP opened in BICEC Branches.

Each bid drafted in English or in French in seven (7) copies including one (1) original and six (6) copies labelled as such, should reach in a sealed envelope at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service), situated at FEICOM’s Head Office in Yaounde (Mimboman), latest on 08 MAI 2017 at 13:00 p.m. prompt and should be labelled as follows:

OPEN NATIONAL INVITATION TO DENDER

N°003 /AONO/ /FEICOM/CIPM 2017 OF 06 AVR 2017

FOR THE SUPPLY OF COMPUTER EQUIPMENT TO FEICOM

 «To be opened only during the opening session»

The maximum deadline provided by the Contracting Authority for the delivery of the services involved in this Invitation to tender shall be 30 days, with effect from the date of notification of the service order to start the execution of the contract.

Each bidder should include in their administrative documents, a bid bond issued by a first rank bank approved by the Ministry in charge of finance and of which the list features in document 12 of the tender file (DAO) with an amount of CFA F one million and forty thousand  (1 400 000).

Under the pain of rejection, the administrative documents required should absolutely be produced in originals or in certified true copies by the issuing service or competent administrative authority, in accordance with the stipulations of the Special Regulation of the Invitation to tender. They should be dated not more than three (03) months or having been issued prior to the date of signing the Invitation to tender.

In accordance with the prescriptions of the Invitation to tender, any incomplete bid shall be declared inadmissible. Especially in the absence of the bid bond issued by a first rank bank approved by the Ministry in charge of Finance or non-compliance with models of the Tender file, shall lead to the outright rejection of the bid.

Bids reaching after the date and deadlines shall be inadmissible.

Opening of bids that shall be in one phase, shall take place on 08 MAI 2017 at 14:00 p.m. prompt by the Internal Tenders Board of FEICOM in the Conference room of FEICOM.

Only bidders may attend this opening session or be represented by a duly mandated person of their choice.

13.1. Eliminatory criteria:

• Absence of the bid bond;
• Incomplete administrative file;
• False declarations or forged documents;
• Non-compliance to the major technical specifications (processor, SE, RAM, graphics board, laptop weight, technology)  of the supply for the Invitation to tender;
• Non-compliance with the submission model;
• Absence of prospectus accompanying the data sheet of the manufacturer;
• Absence of the approval or authorization of the manufacturer;
• Absence of a quantified unit price.

13.2. Essential criteria:

• General presentation of the bid; 
• Financial capability or turnover; 
• Reference in similar supplies;
• After-sales service (availability of spare parts for maintenance and labour) ;
• Guarantees for the equipment proposed ;
• Delivery deadline.

 Any bid not having obtained a cumulative percentage of 80% of « YES » shall not have its financial bid examined.           

The contract shall be awarded to the bidder fulfilling the following conditions:

The bid is on the essential compliant to the tender file; the bidder is qualified following the provisions of article 13. The lowest bid shall be chosen among those having obtained a cumulative percentage of 80% of « YES»;

The bid shall at best fulfill the technical and financial conditions (quality/ price ratio) required. Lastly, the least bid should satisfy the criteria of the skills and quality sought for by the Contracting Authority in order to be chosen.   

Bidders shall remain committed to their bid for ninety (90) days with effect from the deadline set out for the submission of bids.

Further information of technical nature may be obtained during working hours at the Mobilization of Financial Resources, Accounting and Assets Management Department (Contracts and Supply Service) of FEICOM:

Tel:      (237) 222 22 27 28, Extension 221

P.O.Box: 718 YAOUNDE

Fax:     (237) 222 23 17 59