- 1. SUBJECT: OPEN NATIONAL INVITATION TO TENDER (BY EMERGENCY PROCEDURE)
The State of Cameroon represented by the Mayor Eyumojock Council, (the Delegated Contracting authority) launches an open national invitation to tender by emergency procedure FOR THE
CONSTRUCTION OF CEAC, EYUMOJOCK IN EYUMOJOCK SUBDIVISION, MANYU DIVISION, SOUTH WEST REGION
SPECIFICATION: The specification of the works to be executed is defined in the tender documents to be provided on request
12 AMOUNT OF THE PROJECT: The provisional amount for the above-mentioned project is Twenty
Three Million (23,000,000) FCFA All Taxes Included
RAS
PARTICIPATION: Participation in this invitation is open to registered qualified contractors of the
Republic of Cameroon with the required financial capacity, technical and professional expertise in public works and playground construction
- 1. FUNDING —This project shall be financed by the Cameroon public investment budget (PM) for
2024
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Project Description |
Imputation |
Amount For The Project 23 000 000 |
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FOR THE CONSTRUCTION OF CEAC, EYUMOJOCK, EYUMOJOCK MUNICIPALITY |
59 30 641920 523313 |
CONSULTATION AND ACQUISITION OF TENDER DOCUMENTS:
The tender documents are available for consultation and acquisition at Eyumojock Council Secretariat, upon presentation of a treasury receipt showing payment of a non-refundable sum of Fifty Thousand (50,000)frs cfa. The original copy of this treasury receipt(s) shall be included in the bidder's documents
CONSULTATION AND ACQUISITION OF TENDER DOCUMENTS:
The tender documents are available for consultation and acquisition at Eyumojock Council Secretariat, upon presentation of a treasury receipt showing payment of a non-refundable sum of Fifty Thousand (50,000)frs cfa. The original copy of this treasury receipt(s) shall be included in the bidder's documents
RECEPTION OF BIDS: Bids in French or English shah be prepared in six (6) bound copies i.e.
one(01) stamped ORIGINAL and five(05) COPIES and marked thus prior to being submitted to the
Secretariat of contracts office on or before the 27/05/202A,A: A in a single pack or envelope
1 eUl H Ve'ês7-:.
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comprising the administrative, technical and financial Documents. The Envelope shall be addressed
as follows:
«OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE, N°.
003/ONIT/MAYOR/ECTB/2023 FOR THE CONSTRUCTION OF CEAC, EYUMOJOCK,
EYUMOJOCK MUNICIPALITY; (To Be Opened Only During Bids Opening Session) >>
Submission of bids shall be sanctioned by a receipt specifying the project as stated above.
NB: The external envelope should not carry any mark that can lead to the identification of the bidder.
11 DURATION OF WORK: the duration previewed for the execution of this project is three (3) months
GUARANTEE DEPOSIT: Each bidder must attach to his/her administrative documents an attestation of guarantee deposit (Bid Bond) of Four hundred thousand (460.000) frs, cfa with all taxes inclusive prepared by a commercial bank that is approved by the ministry of the Economy and Finance and COBAC. This attestation, which must be an original, should not be more than three (3) months old at the time of bids opening
RECEPTION OF BIDS: Bids in French or English shah be prepared in six (6) bound copies i.e.
one(01) stamped ORIGINAL and five(05) COPIES and marked thus prior to being submitted to the
Secretariat of contracts office on or before the 27/05/202A,A: A in a single pack or envelope
1 eUl H Ve'ês7-:.
4,
o rn
ce 7 a-
-4 ch' coffl%
••
comprising the administrative, technical and financial Documents. The Envelope shall be addressed
as follows:
«OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE, N°.
003/ONIT/MAYOR/ECTB/2023 FOR THE CONSTRUCTION OF CEAC, EYUMOJOCK,
EYUMOJOCK MUNICIPALITY; (To Be Opened Only During Bids Opening Session) >>
Submission of bids shall be sanctioned by a receipt specifying the project as stated above.
NB: The external envelope should not carry any mark that can lead to the identification of the bidder.
13 OPENING OF BIDS: The Bids shah be opened in a single phase and in three parts at the Secretariat of contract Unit attached to the Eyumojock Council on: 27/05/2024 at 10.00 am prompt. At the opening of the bids by the Eyumojock Council tenders' board, any bid that shah net conform to the prescription of the tender documents shah be rejected out rightly, especially Chose lacking any relevant Administrative document especially the Bid Bond, which must be the Originals or certified copy by a competent Authority at the place of issue of the original.
EVALUATION CRITERIA.
8.1 Administrative file Elimination criteria:
On opening of the bids the Eyumojock Council Tenders Board shall reject out rightly any bid that
fails to comply with any one or more of the following criteria mentioned below:
A bid that is not registered in the bidder's register;
A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
A bid with documents mixed up in one envelope;
A bid without the required number of copies;
Any forged administrative documents;
Absence or insufficient bidder's guarantee deposit (Bid Bond);
Absence or non-compliance of a mandatory document (ATTESTATION OF NON‑
ABANDONMENT) in the administrative file.
8.2 Technical file Essential criteria:
The technical documents shall be evaluated following the binary method:
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DESIGNATION |
YES |
NO |
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A |
GENERAL PRESENTATION |
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1 |
Document spirally bound |
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2 |
Hard back cover |
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3 |
Content page |
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4 |
Coloured separators |
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B |
PERSONNEL |
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1 |
Table of personnel featuring all the required trades or disciplines; |
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2 |
Project engineer who must have a first degree in civil Engineering with at least |
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5 years experience (certificate and CV) |
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3 |
Site foreman a senior technician with 5 years exp.( certificate and CV)) |
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4 |
Other key personnel and support staff (certificates and CVs presented) |
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5 |
All key personnel certificates must be certified. |
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C |
TECHNICAL ORGANIZATION OF THE WORKS |
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1 |
Comprehensive technical Report of site visit |
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2 |
Organigram of the enterprise |
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3 |
Organigram of the project , |
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4 |
Logical sequence for the execution of the task |
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5 |
Quality control method |
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6 |
Methodology of execution/organization of the works |
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7 |
Protection of the environment and security measures .----:-..„ |
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8 Suitable planning of activities and execution. |
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D EQUIPMENT PUT ASIDE FOR THIS PROJECT 1 List of equipment 2 Proof of ownership of a dump truck or contract of hiring 3 Proof of ownership of a liaison vehicle 4 Proof of ownership of concrete vibrator 5 Concrete mixer 5 Compactor 7 Any other machine(s) to facilitate the execution of the work; 8 Availability of Small tools (light equipment) e.g buckets, hammers, wheel barrows etc These are small tools used in for construction works (masonry tools, carpentry tools, plumbing tools, electrical tools, iron mongery tools, etc) |
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NB: These equipments must be justified by title deeds or receipt of purchase. |
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E REFERENCES |
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1 Table of past jobs realized (indicate amount, year, contract number, funding body and place of execution) |
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2 Business License /Categorization > 20 million Category of Tax Returns |
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3 Attestation of Credit worthiness or Financial Capacity(Tax regime) ? 25 Million |
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4 References of 3 projects in the domain of Construction greater than Twenty (20) million FCFA realized for the past five (05) years. *All projects listed shall be justified by Certified copies of contracts and P. Vs of reception signed where originals were issued by one of its members |
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N/B: Only bids that score above 85% yes criteria on the technical offer shah have their financial bids evaluated.
8.3 Financial file
Elimination criteria
1) - A quantity in the bill of quantities not in conformity with the tender specification (DAO)
2) -Absence of a sub detail of unit price
AWARD OF THE CONTRACT: According to article 33(1) (a) of the Public Contract Code, the Delegated contracting authority shah award the contract to the bidder whose bid is judged to conform to the best Cost/Benefit ratio to the community calculated on the basis of the scores in Technical and
Financial Bids. However, any inconsistent and unrealistic financial offers shah not be accepted
DURATION AND VALIDITY OF TENDER: The bidders shah remain committed to their bids for 90 days from the deadline of the submission and opening of bids.
SUPPLEMENTARY INFORMATION: Further information can be obtained during working hours from the Eyumojock Council (678281420, 678022660, 670992818