The City Mayor of Bamenda City Council hereby launches an open national invitation to tender for the above mentioned project.

The works includes: 

*        Supply of three phase transformers;

*        Construction of three phase MV and LV line;

*        Excavation of holes on a normal rocky soil;

*        Supply and planting of galvanized poles

*        Supply and planting of wooden poles.

The estimated cost after preliminary studies stands at thirty-eight million nine hundred and six thousand eight hundred and fiftheen (38,906,815) Francs CFA inclusive of all taxes.

The works are regrouped in a single lot.

Participation in this invitation to tender is opened to all national companies specialized in construction and maintenance of electricity network. 

Works which form the subject of this invitation to tender shall be financed by Bamenda City Council Budget of 2024 financial year.

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender.

The file may be obtained from the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 10 29 29 upon publication of the invitation to tender against payment of the non-refundable sum of fifty-six thousand three hundred and fifty (56,350) CFA Francs, payable at Bamenda City Council Treasury under the budgetery head 712 101.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five(06) copies including the original and four (05) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council Tenders Board, not later than 03/07/2024 at 10:00 am and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N°005/ONIT/BCCITB/2024 OF 23/05/2024 FOR THE SUPPLY AND INSTALLATION OF THREE PHASE TRANSFORMERS AT THE BAMENDA CITY COUNCIL OFFICE MULANG AND EXTENSION OF LV 3-PHASE LINE TO ITS NEIGHBOURHOOD.

             “To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months, as from the date of notification of the contractor by the control engineer to start work.

Each bidder must include in his/her administrative documents, a bid bond or equivalent that respects the models of this tender file, issued by an approved bank or an Insurance company, (see list in document No. 12 of this tender file), of an amount seven hundred and seventy-eight thousand one hundred and fifty (778,150) francs valid for thirty (30) days beyond the date of validity of bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening of the bids in one phase shall be done on the 26/06/2024 at 11.00 am prompt in the Conference Hall of the Bamenda City Council Internal Tender Board by the board members. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

-Eliminatory criteria

-          Absence of bid bond or equivalent;

-          Deadline of execution more than the prescribed;

-          False declaration or falsified documents;

-          Non-compliance with bid model;

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Technical mark of less than 80%;

- Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

• Financial situation
• Experience
• Personnel
• Equipment.
• Methodology/organization of the site

The Contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of technical quality and the lowest bid, confer article 99 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from Bamenda City Council office at Mulang Bamenda.