Within the framework of the Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2024 between FEICOM and NDU Council for the execution of the Public Investment Budget of the 2024  financiaL year, the Contracting Authority, the Mayor of NDU Council, hereby launches an open national invitation to tender through the Emergency procedure for the fencing and external works of the town hall in NDU Council, DONGA-MANTUNG Division of the North West Region.

The fence is 290m long and includes 02 gatehouses, 02 gates, lighting while the external works consist of the development of parking lots, the laying of 2044 m² of paving, road and other networks.

 The works comprise notably:

The estimated cost after preliminary studies stands at 80,000,000 (Eighty million) FCFA all taxes inclusive.

The works are in one lot.

Participation is opened under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the field of building construction and civil engineering in general and who are not in aperiod of suspension by the authority in charge of public contracts.

The said works shall be financed jointly as per the convention signed between FEICOM and NDU   Council assigned to the Mayor NDU Council as Authorising Officer with the budgets of 2024  assigned to the Mayor in the Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2024.

The tender file may be consulted during working hours at the SIGAM office of the NDU council and tel: 677 65 84 94, MINMAP, ARMP BAMENDA AND FEICOM.

The tender file may be acquired from the NDU Council, SIGAM office, tel: 677 65 84 94, upon presentation of a non-refundable treasury receipt (payable at theTreasury of the NDU Council) of 100,000 (one hundred  Thousand) FCFA.Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies that is the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach the NDU Council, SIGAM office, not later than …24/06/2024, and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N^O. 20/ONIT/NC/NCITB/NDU-FEICOM/2024 OF 03/06/2024 THROUGH THE EMERGENCY PROCEDURE FOR THE FENCING AND EXTERNAL WORKS OF THE TOWN HALL IN NDU COUNCIL, DONGA-MANTUNG DIVISION OF THE NORTH WEST REGION 

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum deadline provided by the Project Owner / Contracting Authority for the execution of the works forming the subject of this invitation to tender is four calendar (04) months, as from the date of notification of the contractor by the control engineer to start work.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of thistender file, issued by a first-rate banking establishment approved by the Ministry in charge of finance, of an amount of 1,600,000 (One million Six hundred thousand) FCFA, valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The opening of the bids in one phase shall be done on 24/06/2024 at 11 a.m. prompt in the conference hall of the Ndu council by the competent tender board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of technical bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

-Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according to the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

¨      BIDS submitted after the deadline

¨      Absence of bid bond

¨      Absence of an administrative document and not submitted within 48hrs on request

¨      False declaration or forged document

¨      Non compliance with major technical specifications (to be listed)

¨      Non-respect of X essential criteria (X being greater than or equal to 1)

¨      Absence of quantified unit price)

¨      Non compliance with the model bid.

¨      Enterprises suspended from public procurement

- Main Qualification criteria:

Essential criteria are those that are primordial or key in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender. They must be determined in relation to the nature and content of the works to be executed.

 Indicatively, the criteria related to the qualification of candidates will be on:

¨      Financial situation;

¨      Experience;

¨      Personnel;

¨      Equipment.

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the Ndu Council, SIGAM office, tel: 677 65 84 94.