Within the framework of the Funding Agreement No._______/CCF/FEICOM/DG/PNS/CAJ/2024 between FEICOM and MBIAME Council for the execution of the Public Investment Budget of the 2024 financiaL year, the Contracting Authority, the Mayor of Mbiame Council, hereby launches an Open National Invitation To Tender N° 09 / ONIT/MINDDEVEL/BU/MC/MCITB/2024 of 21/06/2024 for the construction of a school garden and V.I.P. toilet at G.S. MBONSO in MBIAME Council, Bui Division of the North West Region

The works include the following:  

The estimated cost after preliminary studies is 50,049,850 FCFA (fifty million forty-nine thousand eight hundred and fifty) FCFA, for the construction of a school garden and V.I.P. toilet at G.S. MBONSO in the MBIAME Council.

The works are divided into one lot

Participation is opened under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the fieldof building construction and civil engineering in general and who are not in a period of suspension by the authority in charge of public contracts.

The said works shall be financed by the Budget of FEICOM of 2024 as per the Funding Agreement No._______/CCF/FEICOM/DG/PNS/CAJ/ 2024 signed between FEICOM and MBIAME   Council.

The tender file may be consulted during working hours at the MBIAME Council, Contract Award Service as soon as this notice is published.

The file may be obtained from the MBIAME Council Contract Award Service as soon as it is publishing against payment of the non-refundable sum of 75 000 (seventy-five thousand) CFA francs payable at a Mbiame Council Treasury, representing the cost of purchasing the Tender File.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies including the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach the MBIAME Council, Contracts Award Service, not later than 09/07/2024 at 10 am,  and should carry the inscription:

<< OPEN NATIONAL INVITATION TO TENDER NO N° 09   /ONIT/MINDDEVEL/BU/MC/MCITB/2024 OF 21/06/2024 FOR THE CONSTRUCTION OF A SCHOOL GARDEN AND V.I.P. TOILET AT G.S. MBONSO IN MBIAME COUNCIL, BUI DIVISION OF THE NORTH WEST REGION>>

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“To be opened only during the bid-opening session”

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this Invitation to Tender is one hundred and twenty (120) days and this period includes periods of rain, all bad weather and various constraints and short as from the date of notification of the contractor to start works.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by a first-rate banking establishment approved by the Ministry in charge of finance, (see list in document No. 12 of this tender file), of an amount francs CFA 1,000,997 (one million nine hundred and ninety-seven), valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 09/07/2024 at 11: 00AM local time, in the conference hall of the Mbiame Council Contract Award Service, by the competent members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

 Eliminatory criteria

1.       Absence or non-compliance of an administrative document;
2.       Deadline for delivery higher than prescribed;
3.       False declaration or falsified documents;
4.       Absence or insufficient bid bond;
5.       A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.       Incomplete financial file;
7.       Change of quantity or unit;
8.       Non respect of 75% of essential criteria;

Essential criteria

1-       General presentation of the Tender;

2-       Financial capacity;

3-       References of the company in similar achievements visa by the competent authority;

4-       Quality of the personnel; 

5-       Technical organization of the works;

6-       Safety measures on the site;

7-       Logistics;

8-       Attestation of site visit duly signed by honour of the bidder.

9-       Special Technical Clauses initialed in all the pages;

10-   Special Administrative Clauses completed and initialed in all the pages.

                 The essential criteria are subject to minimums, the details of which are given in the Special Regulations for the Call for Tenders (RPAO).

This evaluation will be done in a positive way (yes) or (no) with an acceptable minimum of 75% of the essential criteria taken in account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the Mbiame Council Contract Award Service Tel: 675 99 99 64 /671 92 54 41