Within the framework of the emergency project to combat food crisis in Cameroon (PULCCA), the Director General of the North West Development Authority (MIDENO) is looking for competent and reliable suppliers to acquire and
deliver/distribute various farm inputs (improved drought resistant seed varieties, chemical
fertilizers, organic fertilizers, pesticides, etc) to vulnerable farmers in the North West Region

The supply, delivery and reception of improved rice seeds and mineral fertilizers for distribution to vulnerable farmers in the North West Region as follows:

 To Supply and distribute 40,600 kg of improved rice seed and 4,640 bags of mineral
fertilizers to selected vulnerable rice farmers with at least 60% being women.

Participation in this Invitation to tender is open to all National companies/suppliers that fulfill the required criteria specified in the bidding document and have the competence and experience of not less than 3 years in the same or similar supplies.

NB: The firm must not be in a situation of conflicting interest as defined in Article 4.2 (b) of the General Regulations of the Invitation to Tender. The bidder must not have been excluded from bidding for public contracts by the Competent Authority in charge of Public contracts

Services which form the subject of this Invitation to tender shall be financed by the EMERGENCY PROJECT TO COMBAT FOOD CRISIS IN CAMEROON (PULCCA)

The tender file can be consulted during working hours from 8:00 am to 4:00 pm at the MIDENO Head Office, Secretariat of the Director General (1^st Floor), Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel: 237 233 361 378  following the publication of  this notice.

The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the MIDENO Head Office, Secretariat of the Director General, Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel: 237 233 361 378 following the publication of this notice against payment of a non-refundable sum of One hundred and sixty one thousand and ninety five (161,095) fcfa and payable into Account N^o 06845 97568660001- 28 in the name of “SPECIAL ACCOUNT SAC-ARMP” in any BICEC Branch in Cameroon

Each bid drafted in English or French in (7 copies) including one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than 12 SEPT 2024 and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER N° 127…/ONIT/PULCCA/MIDENO/MITB/13/84/2024 of 08 AOUT 2024 FOR THE ACQUISITION AND DELIVERY OF FARM INPUTS TO VULNERABLE FARMERS IN THE NORTH WEST REGION WITHIN THE FRAMEWORK OF THE EMERGENCY PROJECT TO COMBAT FOOD CRISIS IN CAMEROON (PULCCA) FOR THE SUPPLY AND DELIVERY OF IMPROVED RICE SEEDS AND MINERAL FERTILIZERS FOR THE CULTIVATION OF RICE THROUGH EMERGENCY PROCEDURE

“To be opened only during the bid-opening session”

The maximum execution deadline provided for by the Project Owner shall be two (2) months from the date of notification to start delivery 

Each bidder must include in his Administrative Documents, a bid bond issued by a financial institution approved by the Ministry in charge of Finance featuring on the list in document 11 of the tender file for an amount of: Eight million six hundred and nine thousand three hundred and seventy five (8,609,375) FCFA and valid for thirty (30) days beyond the validity of the bids.

Under pain of being rejected, only originals or certified true copies by the issuing service and official or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, and Taxation Officials etc.) of the administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. They must obligatorily not be older than three (3) months or must not be produced after the submission of the bids. Any bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible, especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid without any appeal being entertained.

The opening of the administrative documents, technical and financial bids are scheduled on the 12 SEPT 2024 prompt local time by the Internal Tenders Board of MIDENO in the MIDENO Conference Room at the Project management Office. Only bidders may attend or duly represented by a person of their choice.

Evaluation Criteria: The bids shall be evaluated according to the following principal criteria;

A. Eliminatory Criteria

·         Absence or insufficient  Bid Bond of the specified amount

·         Absence or non-conformity of an element in the administrative file not regularized within 48 hours after opening of bids

·         Absence of quantified unit price

·         Absence or non conformity of the manufacturers authorization

·         Absence of prospectus accompanied by the technical leaflet from the manufacturer

·         Late submission of bids

·         False declarations or forged documents      

·         Under exclusion sanctions from the Authority in Charge of the Regulation of Public Contracts  

·         Associated directly or indirectly with the conception, preparation of technical specifications and other documents concerned with this tender 

·         Non-respect of 80% of the essential criteria

·         Bids whose outer envelopes leads to the recognition of the bidder 

·         Absence of brochures

·       Non Conformity to technical specifications and standards (prospectuses, photos etc.)                                                                                                                    

B. Essential Criteria

14. Selection Method of Supplier: Evaluation shall be done using the binary method. The supplier shall be selected by the Least Cost selection method after evaluating the technical capacity (Bidder must fulfill 100% of the eliminatory criteria and must score at least 80 out of the 100 points previewed for the technical evaluation) and financial capacity of the bidder and make sure that the supply he/she is proposing is in conformity with the technical specifications of the supply in the Tender document and in accordance with the procedures described in this tender file

Evaluation shall be done using the binary method. The supplier shall be selected by the Least Cost selection method after evaluating the technical capacity (Bidder must fulfill 100% of the eliminatory criteria and must score at least 80 out of the 100 points previewed for the technical evaluation) and financial capacity of the bidder and make sure that the supply he/she is proposing is in conformity with the technical specifications of the supply in the Tender document and in accordance with the procedures described in this tender file

Bidders will remain committed to their bids for Thirty (30) days from the deadline set for the submission of tenders.

Complementary information can be obtained during working hours from the secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: midenobda@yahoo.com: Tel: 237 233 361 378