Within the framework of realizing the activities under the funding of the IDA Loan 7116-CM-Emergency Project to Combat Food Crisis in Cameroon (PULCCA), the Director General of the South West Development Authority (SOWEDA) hereby launches an Open National Invitation to Tender for the Acquisition and Distribution of Improved Cassava Cuttings in Fako, Ndian, Manyu, Meme and Lebialem Divisions, South West Region, By Emergency Procedure.

The services related to this contract shall comprise the Acquisition and Distribution of Improved Cassava Cuttings to support farmers of the agricultural sectors in the South West Region as described in the terms of reference and technical specifications given below.

The estimated cost of this tender is 198,346,036 (one hundred and ninety eight million three hundred and forty six thousand thirty six francs) CFAF, taxes inclusive and allotted as follows:

The supplies that are subject of this tender shall be in 03 (two) lots as follows:

The tender is open to duly legalized Cameroonian based enterprises that are experienced in the supply of farm inputs which fulfill the requirements of this invitation to tender.

The supplies which are subject of this invitation to tender shall be financed by the IDA Loan 7116-CM-Emergency Project to Combat Food Crisis in Cameroon (PULCCA) allocated to SOWEDA.

Interested bidders can consult the tender file at the Head Office of SOWEDA, Buea (Department of Administration and Finance) during working hours (7.30 a.m. to 3.30 p.m.).

The tender file may be obtained from the same address above, as soon as this notice is published against payment of the sum of FCFA 150,000 (one hundred and fifty thousand francs), payable into the CAS-ARMP Account opened in any BICEC Bank Branch.

Each bid drafted in English or French in seven (07) copies comprising one  (01) original and six (06) copies marked as such, should reach the SOWEDA Head Office (Department of Administration and Finance) South West – Buea, against a receipt not later than 27/09/2024 at 10.00 a.m. local time and labelled as follows: 

Open National Invitation to Tender N° 015/24/ONIT/SOWEDA/SITB/2023/2024 PULCCA of 04/09/2024 for the Acquisition and Distribution of Improved Cassava Cuttings in Fako, Ndian, Manyu, Meme and Lebialem Divisions, South West Region, By Emergency Procedure. 

“To be opened only during the Bids Opening Session”

The maximum deadline provided for the delivery of the various items that are subject of this tender is fixed at 01 (one) month. The items shall be delivered at the Beneficiary Councils for PULCCA activities in the South West Region.

Each bidder must include in his administrative documents a bid bond issued by a first rate banking/insurance establishment approved by the Ministry in charge of finance and whose list is found in document N° 12 of the Tender File amounts as follows to:

• Lot 1: FCFA 1,399,475 (One million three hundred and ninety nine thousand four hundred and seventy five francs)
• Lot 2: FCFA 1,399,475 (One million three hundred and ninety nine thousand four hundred and seventy five francs)
• Lot 3: 1,256,983 (One million two hundred and fifty six thousand nine hundred and eighty three francs)

The bid bond shall remain valid for thirty (30) days beyond the date of validity 

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice. Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible, especially the absence of a bid bond issued by a first-rate banking/insurance establishment approved by the Minister in charge of Finance or the non-respect of the model documents in the tender file shall lead to a pure and simple rejection of the bid.

The bids shall be opened in a single phase on 27/09/2024 at 11:00 a.m. local time in the SOWEDA Conference Hall by the SOWEDA Internal Tenders Board. Only bidders may attend or be represented by a duly mandated person.

14.1:  Eliminatory Criteria

1. Absence of a bid bond;
2. Absence or non-conformity of an administrative document within 48hours after bids opening;
3. False declaration or falsified document;
4. Non-compliance with at least 70% of the minor technical specifications of the item;
5. Absence of quantified unit price;
6. Absence of declaration of non-abandonment of a public contract during the last three years;
7. Non-satisfaction of at least 3/5 yes of the essential criteria;
8. Financial capacity below 50% of the amount of the project;

14.2:    Essential Criteria

The following binary mode of evaluation shall be used:

The contract shall be awarded to the bidder whose administrative bid shall be up-to-date, technical bid judged satisfactory and who shall be the least financial bidder.

Bidders shall be bound by their bids for a period of 90 (ninety) days effective from the date of opening of bids.

For additional information, interested bidders should contact the Department of Administration and Finance, SOWEDA Buea – Tel: 233-32-26-22 or 233-32-28-05.