Within the framework of the  Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2024  between FEICOM and Kumbo Council for the execution of the Public Investment Budget of the 2024 financiaL year, the  Contracting Authority, the  Mayor  of  Kumbo  Council, hereby  launches  an open national invitation to 

tender  through the Emergency procedure  for the  the construction of  a Municipal Hotel, in  Kumbo  Council, Bui Division of the North West Region.

The proposed project is a standard plan designed by the organisation’s architects, a single storey-building (type R+1) of 562 m², with a total surface area of 1,053 m². the ground floor comprises a large 

reception hall with a waiting area and an adjoining bar area, 02 management offices, 07 rooms with a 

minimum surface area of 13 m², 01 room adapted for people with reduced mobility and a restaurant 

comprising a 121 m², dining area with a kitchen area. The first floor  comprises 08 rooms with a minimum 

surface area of 13 m², 02 suites, 01 conference room of 70 m² with a technical and translation room

N°  Designation

1  Studies - site installation

2  Earthworks

3   substructure -foundations concrete/masonry works

4  Super structure

5  Roofing works

6  Tillingworks

7  Wood works

8  Metallic works

9  Aluminum works

10   Painting works

11  Electricial installation 

12  Plumbing sanitary installation 

13  External works

The estimated cost after preliminary studies stands at  273,780,690  (Two  hundred  and seventy-three  million seven hundred and eighty thousand six hundredand ninty) FCFA all taxes inclusive.

The works are divided into one lot

Participation is opened  under the same conditions to all Cameroonian  Companies and business concerns that have proven experience in the field of building construction and civil engineering in general and who are not in aperiod of suspension by the authority in charge of public contracts

The said works shall be financed jointly as per the convention signed between FEICOM and  KUMBO  Council assigned to the Mayor  Kumbo  Council  as Authorising Officer with the budgets of  2024  assigned to the Mayor in the Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2024

The tender file may be consulted  during working hours  at the  Kumbo Council Service  of Award for Public Contract or contact Tel: +237 67000 3577 as soon as this notice is published.

The tender file may be acquired from the Kumbo Council Service of Award for Public Contract or contact Tel: +237 67000 3577, upon presentation of a non-refundable treasury receipt (payable at theTreasuryof the  Kumbo  Council) of  160 000  (One hundred and sixty Thousand)  FCFA.  Such a receipt  shall identify the payer as representing the company that wants to participate in the tender.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in  seven (07) copies  including the original and six (06) copies  marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach the Kumbo  Council, Contracts Award Service, not later than  24/09/2024, latest 10am local time and should carry the inscription: 

OPEN NATIONAL INVITATION TO TENDER NO. N°:008/ONIT/KC/KCITB/KUMBO COUNCIL/FEICOM

2024 OF  30TH AUGUST 2024 FOR THE CONSTRUCTION OF A MUNICIPAL HOTEL, IN KUMBO COUNCIL, BUI DIVISION OF THE NORTH WEST REGION THROUGH EMERGENCY PROCEDURE

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The maximum deadline provided by the Project Owner / Contracting Authority for the execution of the works forming the subject of this invitation to tender is eight calendar (08) months, as from the date of notification of the contractor by the control engineer to start work.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by a first-rate banking establishment approved by the Ministry in charge of finance, 

(see list in document No. 12 of this tender file), of an amount of 5,475,614 (Five million four hundred 

and seventy thousand five six hundred and fourteen) FCFA, valid for thirty (30) days as from the date 

of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) 

days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. 

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender. 

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the  Minister in charge of Finance. 

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender. 

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the  Minister in charge of Finance. 

The evaluation of bids shall be carried out in three stages:

  1st Stage: verification of the conformity of each administrative document;

  2nd Stage: Evaluation technical bids;

  3rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

1-Eliminatory criteria

Eliminatorycriteria fix the minimum conditions to be fulfilled to beadmitted for evaluation according to the 

essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder. 

They refer especially to:

  Absence of bid bond

  False declaration or forged document

  Absence of a document in the administrative file after 48hours

  Non compliance with major technical specifications (to be listed)

  Non-respect of 75% essential criteria 

  Absence of quantified unit price)

  Non compliance with the model bid.

2. Main Qualification criteria: 

Essential criteria are those that are primordial or key in the judgment of the technical and financial 

capacity of candidates to execute the works forming the subject of the invitation to tender. They must be 

determined in relation to the nature and content of the works to be executed. Indicatively, the criteria related to the qualification of candidates will be on: 

  Financial situation;

  Experience;

  Personnel;

  Equipment.

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 99 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the  Kumbo Council, Contracts Award Service or contact Tel: +237 67000 3577