Within the framework of  the execution of  the  2024  Public  Investment  Budget for the state of
Cameroon,  the  President of the North West Regional  Assembly, Contracting Authority,  hereby
launches, an  Opened National Invitation to Tender N °034_/ONIT/NWRA/ITB/2024  of
26 /08/2024  for the supply of administrative service vehicles to the North West Regional
Assembly by emergency procedure.

The services of this  contract comprise notably:  the supply of administrative service vehicles for the
North West Regional Assembly, transportation, handling, setting up and acceptance, where
appropriate to be indicated by the Contracting Authority or Project Owner. (See characteristics in
the technical specifications).

The estimated cost after preliminary studies is as follows:  84,000,000

The supply is in a single lot

Participation in this invitation to tender is  open to all  Enterprises of Cameroonian Nationality who
are in compliance with the regulations in force.

Supplies  that  are  the subject of this invitation to tender shall be financed by the  2024  Public
Investment Budget assigned to the North West Regional Assembly

The file may be consulted during working hours  at  the  office  of the Director of General Affairs
of the North West Regional Assembly (Tel N° 233360094), as soon as this notice is published.
9.  Acquisition of tender file:

The file may be  obtained from  the office of the Director of General Affairs of the North West
Regional Assembly (Tel N° 233360094)  as soon as this notice is published  upon  payment of a
non-refundable fee of  Eighty Nine Thousand Four Hundred (89,400)  Francs CFA  into the  North
West Regional Assembly Treasury, representing the cost of purchasing the tender file.

Each bid drafted in English or French in seven (7) copies including the original and six (6) copies
marked as such, should reach  the office of the Director of General Affairs of the North West
Regional Assembly (Tel N° 233360094)  not later than 17 /09/2024  at 10:00 and
should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER
N° 034/ONIT/NWRA/ITB/2024 OF 26 / 08/ 2024 FOR THE SUPPLY OF
ADMINISTRATIVE SERVICE VEHICLES TO THE NORTH WEST REGIONAL ASSEMBLY
BYA EMERGENCY PROCEDURE
“To be opened only during the bid-opening session”

The maximum deadline provided by the Project Owner for the delivery of the supplies  for  this
invitation to tender is Sixty (60) days from the date of notification to start the supply.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking
or insurance establishment approved by the Ministry in charge of finance and whose list is found in
document No. 11 of the Tender File.  The amount is as of the table below and valid for Thirty (30)
days beyond the date of validity of bids.
AMOUNT OF BID BOND :  1,680,000 CFA F

Subject to being rejected, documents in the administrative file must include only originals or true
copies certified by the issuing service or competent administrative authorities in accordance with the
Special Regulations of the invitation to tender. These documents must be less than three (3) months
old or established after the signing of the tender notice.
Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible.
Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in
charge of Finance.

Bids will be opened on the  17 SEPT 2024 at  11:00am  in the conference hall of the  Internal
Tenders’ Board of the North West Regional Assembly (Block B), in the presence of the bidders or
their mandated representatives’ files if they so desire with full knowledge of the files.
The bids accompanied by a signed model submission will be evaluated exclusively of value added
tax (EVAT) and all taxes inclusive (ATI).
Only bidders may attend or be represented by a duly mandated person.

1  Eliminatory criteria
These criteria fix the minimum conditions to be met to qualify for evaluation according to the
essential criteria.  They should not be the subject of scoring. The non-respect of these criteria shall
lead to the rejection of the bid by the Internal Tenders’ Board of the North West Regional
Assembly. They include:
1.  Absence or non-conformity of an element in the administrative file non regularized within
48 hours after opening of bids;
2.  Absence or insufficient bid bond;
3.  False declaration or falsified documents;
4.  Execution deadline more than Sixty (60) days
5.  A bid with the external envelope carrying a sign leading to the identification of the
bidder;
6.  Incomplete financial file;
7.  Non respect of 75% of essential criteria;
8.  Absence of prospectus accompanied by the technical leaflet from the manufacturer;
9.  Non-compliance with major technical specifications of the supply (To be defined by the
Project Owner).
10.  Suspended by MINMAP for 2024.
11.  Submission of insufficient number of bids or the lake of the original copy of bids;
12.  Average annual turnover of at least the tendering amount (Average annual turnover
calculated as total certified payments received for contracts in progress or completed,
within the last five (5) years (from 2019). This should be justified by copies of past
contracts (completed or  on-going). Final reception minutes for all completed contracts
before 2023 and provisional reception minutes for contracts completed in 2023 should
be presented
2  Essential criteria
The essential criteria are key  points  used to judge the technical and financial capacity of
candidates to execute the services or deliver the supplies  which are  the subject of the invitation to
tender.
The criteria relating to the qualification of candidates could indicatively be on the following:
-  Presentation of bid;
-  Reference of the company;
-  Access to a credit line or other financial resources;
-  Personnel of the company, engage on honour the availability of spare parts and after sales
services
-  Proof of acceptance of conditions of the contract;
-  Technical specifications: satisfying 80% of minor technical specifications of each equipment;
-  Warranty of supply of Two (02) years;
The non-respect of 02 numbers of criteria leads to the elimination of the bid   
These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender

The  Contract  shall be awarded to the bidder whose bid  is in conformity  with  the  provision  of the tender  file and on the basis of the lowest bid and technical quality, relative to article 99a of the public contracts  code.

Bidders will remain committed to their offers for  Ninety  (90) days  from the deadline  set for the
submission of bids.

Complementary information may be obtained during working hours  at  the office of the Director of
General Affairs of the North West Regional Assembly (Tel N° 233360094)