Within the framework of the emergency project to combat food crisis in Cameroon, the Director General of the North West Development Authority (MIDENO), hereby launches a Restricted National Invitation to Tender for the recruitment of a consulting firm to identify and facilitate the organization and integration of women refugees/Internally Displaced Persons (IDPs) in local organisations

The services involved in this Call for Tender shall include:

1. Conduct an Initial Assessment:
• Analyze existing policies and practices related to the integration of female refugees and IDPs within local organizations.
• Identify gaps and challenges faced by both the refugees/IDPs and the organizations.
2. Design and Deliver Training:
• Develop training materials covering topics such as gender sensitivity, refugee rights, community engagement, and resource mobilization.
• Conduct training sessions for staff and volunteers of local organizations.
3. Provide a minimum integration support kit to each beneficiary
• The content of the Kit will be examined and validated by the project Engineer
4. Facilitate Stakeholder Workshops:
• Organize and lead workshops aimed at fostering collaboration among local organizations, government bodies, and community leaders.
• Ensure the inclusion of female refugees and IDPs in these discussions to capture their voices and needs.
5. Develop a Sustainable Framework:
• Outline a strategic plan for the ongoing integration of female refugees and IDPs into local organizations.
• Propose recommendations for policies and practices that promote inclusivity and support.
6. Monitoring and Evaluation:
• Establish indicators for measuring the success of the integration efforts.
• Prepare a final report detailing findings, impacts, and recommendations for future initiatives.

The specific objectives of the assignment:

1. Assessment: Conduct a comprehensive assessment of the current landscape regarding the integration of female refugees and IDPs into local organizations.
2. Capacity Building: Develop and implement tailored training programs and materials that enhance the capacity of local organizations to support female refugees and IDPs.
3. Socioeconomic Support Kit: Provide a socioeconomic support kit to each beneficiary based on the needs assessed.
4. Stakeholder Engagement: Facilitate dialogue among stakeholders to foster collaboration and improve service delivery for female refugees and IDPs.
5. Sustainability: Create a framework for ongoing support and integration of female refugees and IDPs into local organizations.

Single lot

3.0  Participation in this Invitation to Tender is restricted to the following pre-qualified firms:

      Services which form the subject of this Invitation to tender shall be financed by the emergency project to combat food crisis in Cameroon (PULCCA)

The tender file maybe consulted during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel:  237 233 336 378 following the publication of this notice

The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel: 237 233 331 661    following the publication of this notice against payment of a non-refundable sum of One hundred and seventy seven thousand two hundred and ten (177,210) fcfa payable at Special Account CAS-ARMP N^o 06845-97568660001-28 of any BICEC Branch in Cameroon.

Each bid drafted in English or French in seven (7) copies including one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than 08 Nov 2024 at 10:00 am prompt and should carry the inscription:

RESTRICTED NATIONAL INVITATION TO TENDER N^O 151/ RNIT/PULCCA/MIDENO/MITB/B/13/84/2024 OF the 16 OCT 2024. FOR THE RECRUITMENT OF A CONSULTING FIRM TO IDENTIFY AND FACILITATE THE ORGANIZATION AND INTEGRATION OF WOMEN REFUGEES/INTERNALLY DISPLACED PERSONS (IDPS) IN LOCAL ORGANISATIONS

“To be opened only during the bid-opening session”

3 The maximum execution deadline provided for by the Project Owner shall be six (6) Months from the date of notification of Service Order to start the execution

Each bidder must include in his Administrative Documents, a bid bond issued by a financial institution approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file for an amount of: Ten million two hundred and twenty thousand eight hundred and eighty one (10,220,881) fcfa and valid for thirty (30) days beyond the validity of the bids.

To avoid the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, Taxation Officials etc.) of the administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. The documents must obligatorily not be older than three (3) months and must not be produced after the signing of the tender file.

Any bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance or the non-respect of the models of the tender file documents shall lead to direct rejection of the bid without any appeal being entertained.

The bids shall be opened in TWO phases. The administrative file and the technical offer shall be opened first followed by the opening of the financial offers of bidders who obtained the minimum required technical score. The opening of the administrative documents and the technical shall take place on the 08 Nov 2024 at 11:00 am prompt local time  by the Internal Tenders Board of MIDENO in the MIDENO conference Room at the PMO located along Ayaba Street, opposite Mansfield Plaza Hotel. Only bidders can attend or be duly represented by a person of their choice. The opening of the financial offers shall take place at the end of technical evaluation and shall concern only bidders who must have obtained a minimum score of 75 points on a scale of 100 points

The bids shall be evaluated according to the following principles

A. Eliminatory criteria

Ø  Absence of an administrative document and non-presentation after 48 hours

Ø  Incomplete Technical Proposal

Ø  False declaration or falsified documents

Ø  Lack of appropriate personnel and experience needed

Ø  Technical proposal below the cut-off mark of 75%

Ø  Absence or insufficient Bid Bond

Ø  Late submission of bids

Ø  False declarations or forged documents      

Ø  Direct or indirect association with the conception, preparation of technical specifications and other documents concerned with this tender.

Ø  Presence of information on Financial bid in the Technical bid                                                                                                                                                

B. Essential criteria

The consultant shall be selected using the Quality Cost- Based selection method in accordance with the procedures described in this Tender File.

Bidders shall remain committed to their bids for 30 days from the deadline set for the submission of bids.

Complementary information can be obtained during working hours from the Secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: midenobda@yahoo.com: Tel: 237 233 336 378