OPEN NATIONAL INVITATION TO TENDER NO.011/ONIT /NWR/DMD/NKC/NKCITB/2024 OF 18/12/2024 THROUGH THE EMERGENCY PROCEDURE FOR THE CONSTRUCTION OF 80 SHEDS (4 BLOCKS OF 20 SHEDS EACH), IN NKAMBE MAIN MARKET, NKAMBE COUNCIL, DONGA MANTUNG DIVISION OF THE NORTH WEST REGION.

1.                  The works comprise the construction of 80 sheds (4 blocks of 20 sheds), with internal area of 9m2 per shop surrounded by a rectangular veranda 1.20 m wide, with a ceiling height of 3m and external works.

The works comprise notably:

1.                  The estimated cost after preliminary studies stands at 182,000,000 (One Hundred and Eighty-Two Million) CFA full taxes included.

The works are are in one lot.

Participation is opened under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the field of building construction and civil engineering in general and who are not in a period of suspension by the authority in charge of public contracts.

The said works shall be financed jointly as per the convention signed between FEICOM and NKAMBE   Council assigned to the Mayor NKAMBE Council as Authorising Officer with the budgets of 2024 assigned to the Mayor in the Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2024.

The tender file may be consulted during working hours at the Mayor’s Secretariat of the NKAMBE council and tel: 651 123 571, the DD MINMAP and the REGIONAL SERVICE of ARMP

The tender file may be acquired from the NKAMBE Council, Mayor’s Secretariat, tel: 651 123 571, upon presentation of a non-refundable treasury receipt (payable at theTreasury of the NKAMBE Council) of 150,000 (One hundred and Fifty Thousand FCFA). Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies ie. the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach the Nkambe Council, Contracts Award Service, not later than 14/01/2025 at 10:00AM and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER NO. 011/ ONIT /NWR/DMD/NKC/NKCITB/2024 OF 18/12/ 2024 THROUGH THE EMERGENCY PROCEDURE FOR THE CONSTRUCTION OF 80 SHEDS (4 BLOCKS OF 20 SHEDS EACH), IN NKAMBE MAIN MARKET, NKAMBE COUNCIL, DONGA MANTUNG DIVISION OF THE NORTH WEST REGION.

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

1.   The maximum duration provided by the Project Owner / Contracting Authority for the execution of the works forming the subject of this invitation to tender is eight calendar (08) months, as from the date of notification of the contractor by the control engineer to start work.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by a first-rate banking establishment approved by the Ministry in charge of finance, (see list in document No. 12 of this tender file), of an amount of 3,640,000 (three million six hundred forty thousand) FCFA, valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The opening of the bids in one phase shall be done on ______________ at 11p.m. prompt in the conference hall of the NKAMBE council by the competent tender board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity

The evaluation of bids shall be carried out in three stages:

Ø  1^st Stage: verification of the conformity of each administrative document;

Ø  2^nd Stage: Evaluation technical bids;

Ø  3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

14.1-Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to bead mitted for evaluation according to the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

-          Absence of a document in the administrative file; and not submitted within 48 hours upon request

-          Bids submitted after the deadline for submission;

-          Duration of execution more than the prescribed;

-          False declaration or falsified documents;

-          External envelope bearing identification marks of the Bidder;

-          Absence of, or insufficient bid bond;

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Enterprise with an abandoned or overdue contract beyond contractual deadline.

-          Failure to obtain at least 75% in the evaluation of the Technical proposal.

-        Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE NKAMBE COUNCIL CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer the public contracts code

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the NKAMBE Council, Contracts Award Service, tel: 651 123 571.