1. Subject of the invitation to tender:
The Mayor of BUEA Council hereby launches an Open National Invitation to Tender forthe SUPERVISION AND CONTROL OF THE COMPLETION OF CONSTRUCTION WORKS OF SHOPS AT THE BUEA CENTRAL MARKET, FAKO DIVISION, SOUTH WEST REGION. (IN EMERGENCY PROCEDURE)
The services provided includes:
Mission I — EXE: Examination of conformity with the project and approval of the execution studies carried out
by the company
Mission 2 — DET-OPC : Management of the execution of works contracts, scheduling and coordination of
worksites
Mission 3 — AOR: Assistance during the Acceptance Operations
The estimated cost after preliminary studies isCFA Francstwenty-seven million (27,000,000) including taxes
1. Single lot.
Participation in this invitation to tender is open to duly legalized Cameroonian enterprises that fulfil the requirements of the invitation to tender.
The services subject of this invitation to tender shall be funded byFEICOM Budget, 2024 financial year,
lntemsted eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the project and Development Unit of the Buea Council, Room 213 Tel: +237 677 618 917
The complete tender file may be obtained from the Project Development Unit of Buea Council, Room 213 as soon as this notice is published against a payment of a non-refundable sure of fifty thousand (50,000) FCFA payable at
the Buea Council Treasury.
Each bid, drafted in English or French in seven (7) copies (including the original and six (6) copies)with a witness financial offer marked as such, should reach the office of the Project and Development Unit Room 213
Buea Council not later than at.04/02/2025 and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER No00110MTIBC/BCITB/2024 OF (07/01/2025
FOR THE SUPERVISION AND CONTROL OF THE COMPLETION OF CONSTRUCTION WORKS OF SHOPS AT THE BUEA CENTRAL MARKET, FAKO DIVISION, SOUTH WEST REGION. (IN EMERGENCY PROCEDURE) "To be opened only during the bid-opening session"
The maximum duration of execution provided by the Project Owner for the execution of the service forming the subject of this invitation ta tender is five (05) months including one (01) month for production of the final report.
This execution duration shah start from the date of notification of the administrative order to commence services
Each bidder shall include in his administrative documents, a hand-endorsed bid bond issued by a first-rate banking institution authorised to issue bonds for public contracts, approved by the Ministry in charge of Finance and whose list is found in document 13 of the Tender File, of an amount offive hundred and forty thousand(540,000)CFA francs and valid for thirty (30) deys beyond the date of validity of bids.
The bid bond provide in accordance with the Circuler Letter No. 000019ILCIMINMAP of 5thof June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.
Each bid, drafted in English or French in seven (7) copies (including the original and six (6) copies)with a witness financial offer marked as such, should reach the office of the Project and Development Unit Room 213
Buea Council not later than at.04/02/2025 and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER No00110MTIBC/BCITB/2024 OF (07/01/2025
FOR THE SUPERVISION AND CONTROL OF THE COMPLETION OF CONSTRUCTION WORKS OF SHOPS AT THE BUEA CENTRAL MARKET, FAKO DIVISION, SOUTH WEST REGION. (IN EMERGENCY PROCEDURE) "To be opened only during the bid-opening session"
The bids shall be opened in two (02) phases.
The opening of the administrative documents and technical offers shah take place on at 11 a.m.
o'clock by the BUEA Council Tenders Board in the conference hallof the BUEATown halllocated atBUEA.
Only the financial offers of the tenderers that obtained aqualificative technical score of 80/100 shah be opened by the same Tenders Board and in the same room on a date to be announced later after the publication of the technical evaluation results.
Only bidders may attend this opening session or be represented by a single duly authorised person of their choice, even in the case of a group of enterprises.
Under pain of rejection, the documents required in the administrative file must be produced in originals or in copies certified as true by the issuing department or the competent administrative authority, in accordance with the stipulations of the Special Regulations. They must be Iess than three (03) months old from the original date of submission of tenders or have been drawn up after the date of signature of the tender notice. In the event of the absence or non•conformity of any document in the administrative file at the bids opening session after a period of 48 hours granted by the Board, the bid shall be rejected.
i. Eliminatory criteria
The eliminatory criteria are the following:
Absence of the bid bond at the opening of bids;
Failure to produce, beyond 48 hours after the opening of bids, a document in the administrative file deemed
to be non-compliant or missing (except the bid bond);
False declarations, fraudulent schemes or forged documents;
Technical score Iess than80 out of 100 marks (referring to the qualification threshold of technical bids); Absence of a swom statement that it has not abandoned any contracts in the hast three years;
Absence of a quantified unit price in the Financial offer;
Absence of an element of the financial offer (submission, Bill of quantifies and cosi estimate, Schedule of
Unit Puces, Sub-detail of Unit Price);
Absence of the Head of Mission or the Environmentalist as technical staff;
Absence of the Integrity charter dated and signed;
Absence of the Commitment statement to comply with social and environmental clauses, duly filled and sig ned.
ii. Essential criteria
Technical score (St»
Presentation of the bid
Experience
Technical proposai (methodology and planning of execution)
Personnel (qualification and experience)
Equipment
N.B : Any government worker listed among the staff of a bidder and who has not presented ail the documents likely to justify his release from the Administration, shall be considered invalid.
16. Award
The contract will be awarded to the bidder whose bid is evaluated as the best bid, i.e. the bid with the highest overall score.
The overall score will be weighted as follows: Sg = 0.80xSt + 0.20xSf Where
Sg: overall score; St: technical score; Sf: financial score
The financial evaluation will be carried out as follows:Sf = (100 x Fm) /Fi
o Sf is the score of the bid in question;
o Fm is the amount of the Iowest bidder among the qualified bidders at the end of the technical evaluation;
o Fi is the amount of the bid under consideration.
In the event of a tie between two tenderers, the contract will be awarded to the tenderer with the best technical score
The contract will be awarded to the bidder whose bid is evaluated as the best bid, i.e. the bid with the highest overall score.
Bidders shall remain bound by their tender for ninety (90) daysfrom the initial deadline for submission of tenders
Further Complementary technical information may be obtained during working hours tram the Office of the Project Development Unit Room 213, Buea Council. Tel: +237 677 618 917.