Within the framework of the execution of the 2025 state budget, the State of Cameroon represented by the Senoir Divisional Officer for Donga Mantung Division here by launches OPEN NATIONAL INVITATION TO TENDER FOR THE REHABILITATION WORKS OF NKAMBE MAIN PRISON FENCE AND BUILDING, IN NKAMBE CENTRAL SUB DIVISION, DONGA MANTUNG DIVISION, NORTH-WEST REGION

The works comprise notably the tasks below:

·         LOT:100:PRELIMINARY WORKS

·         LOT N0 200: DEMOLISTION / REINFORCEMENT AND RECONSTRUCTION  OF WALLS

·         LOT N0: 300: RENDERING-COATING

·         LOT NO 400:FLOORING/PAVEMENT 

·         LOT N0: 500: CEILING /COVERING

·         LOT NO:600 : METAL /WOODEN JOINERY

·         LOT N0:700: ALLUMINIUM AND GLASS JOINERY

·         LOT N0: 800: ELECTRICITY (SUPPLY AND INSTALLATION)

·         LOT NO 900 :FLUIDS (SUPPLY AND INSTALLATION

·         LOT N0 1000: PAINTING

·         1100:EXTERNAL WORKS

The estimated cost after preliminary studies for this rehabilitation stands at Fifty-Seven million eight hundred and six thousand FCFA (57 806 000) all taxes inclusive.

The works are in one (01) as follows:

Participation is open under the same conditions to all Cameroonian Companies and business concerns that have proven experience in the field of building construction and civil engineering, in general, and who are not currently suspended from public procurement.

The said works shall be financed as per the programmed budget of the 2025 Public Investment Budget (PIB 2025) of the Republic of Cameroon under the Ministry of justice assigned to the prison superintendent in charge of the Nkambe principal prison for Donga Mantung Division North West Region.

: The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the Divisional Office for DONGA-MANTUNG, at the Divisional Delegation of Public Contracts for Donga Mantung and at the Regional Office of Public Contracts Regulatory Board ARMP North West Bamenda.

: The Tender file shall be obtained from the Divisional Office for Donga Mantung Division as soon as this notice is published against payment of a non-refundable sum of One hundred and fifteen Thousand six hundred and twelve (115,612Fcfa), CFA francs, and payable at the Donga Mantung Divisional Treasury.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies that is one (01) original and six (06) copies marked as such. These shall be submitted in one sealed envelope and each booklet partitioned into three (3) sections (A: Administrative, B: Technical, C: Financial). The sealed envelope shall bear no information about the enterprise, and should reach the Office of the Senior Divisional Officer for Donga-mantung, not later than 10:00am local time on 04/03/2025 and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

No. 003/ONIT/NWR /DMD/DMDTB/2025, OF 07/02/2025

FOR THE REHABILITATION WORKS OF NKAMBE MAIN PRISON FENCE AND BUILDING, IN NKAMBE, CENTRAL SUB DIVISION, DONGA MANTUNG DIVISION, NORTH-WEST REGION,

“To be opened only during the bid-opening session”

The maximum duration of execution provided for by the Delegated Contracting Authority shall be four (04) months (120 calendar days), as from the date of notification to the contractor to start work.

: Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No. 12 of the Tender File, whose amount is One million one Hundred and fifty-six thousand one hundred and twenty (1,156,120) francs CFA, and valid for thirty (30) days beyond the deadline of validity of bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required Performance Guarantee for good execution is provided.

Note should be taken that in case of any ambiguities or differences during opening only the original shall be considered authentic, that any bid which shall not comply with the requirements of the tender file shall be rejected

The bid bond which shall only be released by the contracting authority, shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity

For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the contracting authority once the final bond has been provided.

At the risk of being rejected, only originals or true copies certified by the issuing service or Administrative Authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender. They must obligatorily be not older than three (3) months as at the date of submission of bids. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

      The bid bond which shall only be released by the contracting authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity.

      For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the contracting authority once the final bond has been provided.

: The opening of the bids in one phase shall be done at 11am, on 04/03/2025 in the Conference Hall of SDO’S Office in Nkambe sub Division by the Divisional Tender Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity. Note should be taken that in case of any ambiguities or differences during opening only the original shall be considered authentic, that is any bid which shall not comply with the requirements of the tender file shall be rejected.

The evaluation of bids shall be carried out in three stages:

Ø  1^st  Stage : verification of the conformity of each administrative document ;

Ø  2^nd Stage : Evaluation of  technical bids ;

Ø  3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

14.1-Eliminatory criteria

-          Bids submitted after the deadline for submission;

-          Bids submitted in unsealed external envelopes;

-          External envelopes with identification marks or inscriptions;

-          Absence of a document in the administrative file and not submitted within 48 hours upon request;

-          Administrative documents more than three months old;

-          Absence of original or properly certified administrative document(s) certified more than one time;

-          Deadline of execution more than the prescribed;

-          False declaration or falsified documents;

-          Absence of bid bond or insufficient bid bond or bid bond not issued directly in bidder’s name by a first rate bank approved by the Ministry in charge of Finance;

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Enterprise with abandoned or overdue contracts beyond contractual deadline.

-          Failure to obtain at least 80% in the evaluation of the Technical proposal.

14.2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

·       General presentation of the tender bid 

·       Financial situation 

·       References of the company 

·       Experience

·       Quality of Personnel

·       Equipment.

·       Methodology/organization of the site

·       Technical oranisation of works

·       Attestation and report of site visit

·       Special technical clauses initial on all the pages and signed on the last pages 

·       Special administrative initial on all the pages and signed on the last pages 

·       Report of the site visit

·       Special technical cluses initial on all the pages and signe on the last page

·       Special administrative clauses initial and sign on the last page

: The Contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the Tender File and on the basis of the lowest bidder and technical quality, refer article 33 of the Public Contracts Code.

The bidders shall remain committed to their bids during a period of ninety (90) days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the service of contract award at the Prefecture Nkambe, Donga Mantung Division (Tel): 677438948