:  Within the framework of the execution of the 2025 state budget, the State of Cameroon represented by the Mayor for Ako Council hereby launches an open national invitation to tender Construction of Abafum water supply scheme, Ako Sub-Division, Donga-Mantung Division, North West Region  

: Work to be done consists of

Ø  Preparatory works

Ø  Earth works

Ø  Foundation

Ø  Stone Masonry

Ø  Decking of slabs

Ø  Pointing and internal plastering

Ø  Plumbing works

Ø  Excavation of pipe line /backfilling

Ø  Control tests on pipes

Ø  Piping

Ø  Care/Laying of pipes

Ø  Training of water management committee

4)    The estimated cost after preliminary studies is twenty eight million (28,000,000) fcfa

The works is in one (1) lot as follow: Construction of Abafum water supply scheme, Ako Sub-Division, Donga-Mantung Division, North West Region  

: Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws.

The said works shall be financed as per the programmed budget of the 2025 Public Investment Budget (PIB 2025) of the Republic of Cameroon under the Ministry of Water Resources and Energy (MINEE) assigned to the Ako town.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the AKO COUNCIL, the Divisional Delegation of MINMAP and ARMP.

The file may be obtained from the Ako Council Tel: (237)671614948,  Divisional Delegation of MINMAP or ARMP as soon as this notice is published against payment of a non-refundable sum of fifty six thousand (56,000) CFA francs, payable at the Ako Council Treasury or any other State Treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelop containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelop shall bear no information about the company and shall be deposited at the Ako Council Town Hall in the Service in charge of the award of contracts not later than 19/02/2025 at 10am local time.Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.The sealed external envelop shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

No. 004ONIT/MINDEVEL/NWR/DMD/ASD/AC/ACITB/2025 of 18/02/2025

CONSTRUCTION OF ABAFUM WATER SUPPLY SCHEME, AKO SUB-DIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION 

(To be opened only during the bids opening session)

The maximum duration for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work.

8)    Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and the list of which is found in document No. 12 of the Tender File, of an amount of five hundred and sixty thousand (560,000) francs CFA, and valid for thirty (30) days beyond the date of validity of bids.

Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (DO, SDO) issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established befor the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase, in the AKO COUNCIL CONFERENCE HALL, on 19/03/2025 at 11:00am. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bids opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. 

 Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

A.   Eliminatory criteria

1.     -Absence or non-conformity of a document in the administrative file, and not submitted within 48 hours on request.

2.     -Deadline for delivery higher than prescribed;

3.     -False declaration or falsified documents;

4.     -Absence or insufficient bid bond;

5.     -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

6.     -Incomplete financial file;

7.     -Omission of a unit price;

8.     –Technical score less than80%  of  the  essential criteria;

B.   Essential criteria

1-    General presentation of the tender bids;

2-     Financial capacity;

3-    References of the company in  similar domain;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Attestation and report of site visit;

7-    Logistics;

8-    Special Technical Clauses initialed in all the pages and signed on the last page;

9-    Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

This evaluation shall be done using the binary method ofeither (YES) or (NO) with an acceptable minimum technical score of at least 80% of the essential criteria taken in account.The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a100%score of the eliminatory criteria and at least 80%score in the essential criteria.

Bidders shall  remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

FURTHER INFORMATION: Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Ako Council, Tel: 671614948.

 AMENDMENT TO THE INVITATION TO TENDER: The Delegated Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in confermity with the public contract code.