Within the frame-work of the 2017 Public investment Budget,the Contracting Authority (Divisional Delegate of Public Contracts) for Menchum, hereby representing the State of Cameroon, re-launches an Open National Invitation to tender under CONDITIONS OF EMERGENCY for the construction of the fence of the Divisional Delegation-MINEPDED, Wum Central Sub-Division in Menchum Division - North West Region.

The Works subject of this invitation to tender shall require the construction of the fence of the Divisional Delegation-MINEPDED, Wum Central Sub-Division in Menchum Division-North West Region. The Works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimâtes.

The estimated cost of the operations (tasks) following feasibllity studies stands as specified in the table below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the
domain of construction accompanied by the necessary financial capability.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2017 Public Investment Budget (PIB 2017) of the Republic of Cameroonas specified in the table beiow:-

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service incharge of the contracts award) during working
hours at the Divisional Delegation of Public Contracts Wum-Menchum.

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the Divisional Delegation of Public Contracts, Wum-Menchum. The document shall be obtained upon presentation of a Public Treasury receipt showing the payment of a non-refundable sum of Fifty thousand (50,000) francs CFA,

Each bid written in English or French shall be signed by the bidder or bya duly authorized Representative and presented in eight (8) copies, that is one (01) original and seven (07) copies labelled as
such.These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A :Administrative Documents, Envelope B :Technical documents and Envelope C:Financial documents. It shall reach the Divisional Delegation of Public Contracts for Menchum (besides the Women Empowerment Center, Wum) not later than 18th May 2017 at 12pm local time. The sealed external envelope shall be free of all identification marks,falling which it shall be rejected. The sealed extemal envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER
N^ 007/ONIT/MINMAP/RDNW/DD/DTB/MCH/2017 OF 28th APRIL 2017 FOR THE CONSTRUCTION OF THE FENCE AROUND THE DIVISIONAL DELEGATION- MINEPDED, WUM CENTRAL SUB-DIVISION IN MENCHUM DIVISION -NORTH WEST REGION

(Tobe opened only during the bids opening session ofthe Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be ninety calendar days (three months) with effect from date of notification of the Service Order to start execution

Each bidder shall enclose in his administrative documents a bid bond issued directly in the first rate bank approved by the Ministry incharge of Finance and that shall respect the model in his tender file featuring on the list in document 12 of the tender file and valid forninety (90) beyond the original date of validity of the offers

Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, BankOfficials,etc.) or by Administrative Authorities as the case may be (Example:SDO,DO etc)and must imperatively be produced in accordance with the Special Tender Regulations.They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double
certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder's nameby a first rate bank approved by the Ministry incharge of Finance. The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity.For the successful bidder to whom the contract will be awarded, the bid bond shall be retumed to the contractor by the Contracting Authority once the final bond has been provided.
Bidders shall remain committed to their offers for a period of ninety (90) days from the last date for the submission of tenders, that is,the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

NB:The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the Divisional Tenders Board for Menchum in a single phase on the 15th May 2017 at 1 pm local time in the hall at the Divisional Delegation of Public Contracts, Menchum. Only bidders or their authorized representatives having aperfect knowledge of the file may attend the bid opening session. Note should be taken that incase of any ambiguities or differences during opening, only the original shall be considered authentic,that is,any bid which shall not comply with there quirements of the tender file shall be rejected.

EVALUATION CRITERIA:

Tender conformity shall be evaluated as per the following:

  A-Eliminatory Criteria.

Offers (bids) submitted after the deadline or time limit;
- Bids submitted in unsealed extemal envelopes.
- Extemal envelopes with identification marksorinscriptions,
- Absence of a document in the administrative file
- Administrative documents morethan 3 months old;
- Absence of original or properly certified administrative document or documents certified more than one time,
- False declaration of forged documents ;
- Absence of bid bond or bid bond not issued directly in bidder's name by a first rate bank approved by the Ministry incharge of Finance

NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well.

• Execution period longer than prescribed inthe Tender file

• Technical evaluation mark less than 80% (non-respect of 80% of the essential criteria);

• Absence of quantified unit price in the financial bid.

B- Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender.
They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-

(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

 NB:
-Any Bid that shall net obtain 80% evaluation in the technical documents shall simply be rejected.
-Details of these main qualification criteria are specified in the evaluation grid found in the Special
Tender Régulations (RPAO).

(ii)FinancialOffer,itshallconsist of goingthroughthe bill of quantitiesinreferencetotheunit
price scheduie andthesub détail of unitprices.

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements

Bidders shall remain committed to their offers for ninety (90)days from the deadiine set for the submission of tenders (offers).

Additional information may be obtained during working hours from the Service for the Contracts Award at the Divisional Delegation of Public Contracts for Menchum.

The Contracting Authority may at any time, amend this invitation to tender.Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids. The Contracting Authority may at any time, amend this invitation to tender.He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.