Within the framework of the execution of the 2025 Public Investment Budget for the state of Cameroon, the President of the North West Regional Assembly, Contracting Authority, hereby launches, an Open National Invitation to Tender N° _________/ONIT/NWRA/ITB/2025 of ___________ for the supply of computer and accessories to some Government Secondary and High Schools and a Government Technical Teachers Training College in the North West Region by Emergency Procedure.
The services of this contract comprise notably: the supply of computers and accessories to some Government Secondary and High Schools and a Government Technical Teachers Training College in the North West Region and the setting up and acceptance, where appropriate to be indicated by the Contracting Authority or Project Owner. (See characteristics in the technical specifications).
The estimated cost after preliminarystudies is 103,319,556 (One hundred andthree million, three hundred and nineteen thousand, five hundred and fifty-six) FCFA
|
LOT |
PROJECT |
ESTIMATED COST |
COST OF |
TENDER FILE FEE |
|
01 |
Equipment of computer Laboratory- GHS Fonfuka |
15,574,050 |
311,481 |
100,800 |
|
02 |
Supply of Computer Equipment and Accessories – GTTTC Fundong |
17,520,250 |
350,405 |
|
|
03 |
Supply of Computer Equipment and Accessories to Some GSS and GHS in Ngoketunjia Division |
30,000,000 |
600,000 |
|
|
04 |
Supply of Computer Equipment and Accessories - GBHS Mbeunkong-Ndop |
40,225,256 |
804,510 |
Participation in this invitation to tender is open to all Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.
Supplies that are the subject of this invitation to tender shall be financed by the 2025 Public Investment Budget assigned to the North West Regional Assembly
The file may be consulted during working hours from the office of the Director of General Affairs
of the North West Regional Assembly (Tel N° 233360094), or online on the website
www.marchespublic.cm as soon as this notice is published
The file may be obtained from the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094) or online on the website www.marchespublic.cm as soon as this notice is published upon payment of a non-refundable fee of One hundred thousand, eight hundred (100,800) Francs CFA into the North West Regional Assembly Treasury, representing the cost of purchasing the tender file.
The method of submission shall be offline or online
10.1. Offline Submission:
Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094) not later than 25 MARS 2025 at 10:00 and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER
N° 009/ONIT/NWRA/ITB/2025 OF 28 FEV 2025 FOR THE SUPPLY OF COMPUTER AND ACCESSORIES TO SOME GOVERNMENT SECONDARY AND HIGH SCHOOLS AND A GOVERNMENT TECHNICAL TEACHERS TRAINING COLLEGE IN THE NORTH WEST REGION BY EMERGENCY PROCEDURE
“To be opened only during the bid-opening session”
10.2. Online Submission:
|
- - |
For online submission, the Tender must be submitted by the tenderer on the COLEPS platform or any other official electronic means of communication to be specified by the Project Owner latest 25 MARS 2025At 10:00 am. A backup copy of the Tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” bearing the above mentioned label within the time limit. FILE SIZE AND FORMAT: |
constituting the bidder’s offer shall be:
5MB for the Administrative Offers;
15MB for the Technical Offers;
5MB for the Financial Offers.
Supported formats shall include:
PDF formats for textsf documents
JPEG formats for images.
The tenderer shall use a compression software to reduce the size of the file to be uploaded
The maximum deadline provided by the Project Owner for the delivery of the supplies for this invitation to tender is Sixty (60) days per lot from the date of notification to start the supply.
The bidder must include in his administrative documents, a bid bond issued by a first-rate financial establishment approved by the Ministry in charge of Finance and whose list is found in document No. 12 of the Tender File, of an amount, (See table below) valid for thirty (30) days beyond the date of validity of bids.
|
LOT |
PROJECT |
ESTIMATED COST |
COST OF |
TENDER FILE FEE |
|
01 |
Equipment of computer Laboratory- GHS Fonfuka |
15,574,050 |
311,481 |
100,800 |
|
02 |
Supply of Computer Equipment and Accessories – GTTTC Fundong |
17,520,250 |
350,405 |
|
|
03 |
Supply of Computer Equipment and Accessories to Some GSS and GHS in Ngoketunjia Division |
30,000,000 |
600,000 |
|
|
04 |
Supply of Computer Equipment and Accessories - GBHS Mbeunkong-Ndop |
40,225,256 |
804,510 |
Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.
Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
Bids will be opened on the 25 MARS 2025 at 11:00am in the conference hall of the Internal Tenders’ Board of the North West Regional Assembly (Block B), in the presence of the bidders or their mandated representatives’ files if they so desire with full knowledge of the files.
The bids accompanied by a signed model submission will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI).
Only bidders may attend or be represented by a duly mandated person.
14.1 Eliminatory criteria
These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the Internal Tenders’ Board of the North West Regional Assembly. They include: 1.Absence or non-conformity of an element in the administrative file non regularized within 48 hours after opening of bids;
2.Absence or insufficient bid bond;
3.False declaration or falsified documents;
4.Supply deadline not more than Sixty (60) days
5.A bid with the external envelope carrying a sign leading to the identification of the bidder;
6.Incomplete financial file;
7.Non respect of 75% of essential criteria;
8.Absence of prospectus accompanied by the technical leaflet from the manufacturer; 9.Non-compliance with major technical specifications of the supply (To be defined by the Project Owner).
10.Suspended by MINMAP for 2025.
11.Submission of insufficient number of bids or the lake of the original copy of bids; 12.Average annual turnover of at least 25,000000 (Twenty-Five Million) CFA the tendering amount (Average annual turnover calculated as total certified payments received for contracts in progress or completed, within the last five (5) years (from 2020). This should be justified by copies of past contracts (completed or on-going). Final reception minutes for all completed contracts before 2024 and provisional reception minutes for contracts completed in 2024 should be presented.
13.Failure to provide a backup copy of offers on time
14.Failure to comply with the file type and size for online submission
14.2 Essential criteria
7
The essential criteria are key points used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies which are the subject of the invitation to tender.
The criteria relating to the qualification of candidates could indicatively be on the following: -Presentation of bid;
-Reference of the company;
-Access to a credit line or other financial resources;
-Personnel of the company, engage on honour the availability of spare parts and after sales services
-Proof of acceptance of conditions of the contract;
-Technical specifications: satisfying 80% of minor technical specifications of each equipment; -Warranty of supply of Two (02) years;
The non-respect of 02 numbers of criteria leads to the elimination of the bid
These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender
The Contract shall be awarded to the bidder whose bid is in conformity with the provision of the tender file and on the basis of the lowest bid and technical quality, relative to article 99a of the public contracts code. A bidder can bid for more than one lot, but can be awarded only one lot
Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of bids
Complementary information may be obtained during working hours at the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094).