The MAYOR OF NWA COUNCIL (Contracting Authority) hereby representing the State of Cameroon within the frame-work of the 2025 Public Investment Budget (PIB 2025), launches under emergency procedure of 21 days an opened national invitation to tender FOR THE FENCING OF A WASTE DUMP SITE AND THE PROVISION OF WASTE COLLECTION AND MANAGEMENT EQUIPMENT IN SABONGARI, NWA MUNICIPALITY, DONGA MANTUNG DIVISION, NORTH WEST REGION

The services of this contract comprise notably: The Provision of Waste Collection and Management Equipments and The Fencing of a Waste Dump Site (as spelled out in the bill of quantities) in Sabongari Town, NWA Sub Division, Donga Mantung Division, North West Region.

NOT APPLICABLE

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned

Works which form the subject of this invitation to tender will be financed by the 2025 PIB resources of the Ministry of Environment, Protection of Nature and Sustainable Development.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NWA COUNCIL CHAMBERS, NWA SUB-DIVISION, the Divisional Delegation of Public Contract- Donga Mantung or the Regional Centre of ARMP- North West. The document shall be obtained upon presentation of a receipt testifying the payment of a non-refundable sum of Twenty Thousand (20 000) FCFA payable to the NWA municipal Treasury or any public treasury.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NWA COUNCIL CHAMBERS, NWA SUB-DIVISION, the Divisional Delegation of Public Contract- Donga Mantung or the Regional Centre of ARMP- North West. The document shall be obtained upon presentation of a receipt testifying the payment of a non-refundable sum of Twenty Thousand (20 000) FCFA payable to the NWA municipal Treasury or any public treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external sealed envelope containing three (03) envelopes: that is, Envelope A: Administrative Documents; Envelope B: Technical file and Envelope C: Financial file.

The sealed external envelope shall bear no information about the company /enterprise and shall reach the services of NWA Council – Donga Mantung not later than the04/04/2025 at 10:00am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack (external envelope) shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

NO. 08/ONIT/MINDEVEL/NWR/DMD/NC/NCITB/2025 OF 06/03/2025 THROUGH EMERGENCY PROCEDURE FOR THE FENCING OF A WASTE DUMP SITE AND THE PROVISION OF WASTE COLLECTION AND MANAGEMENT EQUIPMENT IN SABONGARI, NWA MUNICIPALITY, DONGA MANTUNG DIVISION, NORTH WEST REGION.

 (To be opened only during bids opening session)

The maximum deadline provided for the supply of the medical equipment by the Contracting Authority shall be sixty (60) calendar days from the date of the notification of the service order for work to start.

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Two hundred thousand (200 000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.) including the bid bond must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

18TH APRIL 2025

The bids shall be evaluated according to the main criteria as follows:

A.      Eliminatory criteria

1.          Bids submitted in unsealed external envelopes

2.          Absence of a document in the administrative file, and not submitted within 48 hours on request.

3.          Deadline of execution more than the prescribed (2 months 60 calendar days);

4.          False declaration or falsified documents;

5.          External envelope bearing identification marks of the Bidder;

6.          Absence of, or insufficient bid bond (less than 200,000 frs);

7.          Omission of a quantified task on the bill of quantities and cost estimates

8.          Enterprises suspended from Public Procurements

9.          Failure to obtain at least 80% in the evaluation of the Technical proposal

B.      Essential criteria

1-      General presentation of the tender files;

2-      References of the company in similar achievements;

3-      Quality of the personnel per lot requested;                                                                                 

4-      Technical organization of the works;

5-      Logistics;

6-      Financial capacity;

7-      Attestation and report of site visit

8-      Special Technical Clauses initialed in all the pages;

9-      Special Administrative Clauses completed and initialed in all the pages;

10-  Safety measures on the site.

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Technical Regulation (RPAO).

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum from at least 80% of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 80% of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the NWA COUNCILL CHAMBERS (i.e., the services in charge of contract), NWA subdivision, Donga Mantung Division, telephone 6776592398.