Within the framework of the execution of the 2024 state budget, the State of Cameroon represented by the Mayor of NWA Council hereby launches an open national invitation to tender for REHABILITATION OF THE EARTH ROADS IN NWA TOWN FROM THE DIVISIONAL OFFICE TO THE MORTUARY OF THE DISTRICT HOSIPTITAL (500ml)

Work to be done consists of:

Ø  Site Installation

Ø  Earth works

Ø  Drainage works

Ø  Structural works

4)     The estimated cost after preliminary studies is

 The work is as follows;

 Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws and who are not currently excluded from public procurement.

Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws and who are not currently excluded from public procurement.

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts of NWA Council), at the Divisional Delegation of Public Contracts DONGA-MANTUNG and the the Reggional Office of the Public Contracts Regulatory Agency (PCRA) for the North West during working hours or online.

The Tender file may be obtained from the Premises of the Contracting Authority (Service of Contracts award) of NWA Council as soon as this notice is published against payment of a non-refundable sum of fifty Thousand (50,000Fcfa), CFA francs, and payable at Minicipal Treasury of NWA, or any public treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external envelope - sealed, containing three (3) internal envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall bear no information about the company and shall reach the Service of contracts award of NWA Council not later than the 02/04 2025 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER NO. 04/ONIT/MINDDEVEL/NWR/DMD/NC/NCITB/2025 OF 04/03/2025 THROUGH EMERGENCY PROCEDURE FOR THE REHABILITATION OF THE EARTH ROADS IN NWA TOWN FROM THE DIVISIONAL OFFICE TO THE MORTUARY OF THE DISTRICT HOSIPTITAL (500ml)

(To be opened only during the bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be four months (120 calendar days) with effect from date of notification of the Administrative Order to start works.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No. 12 of the Tender File, in the amount of five hundred thousand (500,000) francs CFA, and valid for thirty (30) days beyond the deadline of validity of bids.

At the risk of being rejected, only originals or certified true copies by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of this Invitation to Tender. They must not be more than three (3) months old as at the date of submission of bids or must not be established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

16TH APRIL 2025

The evaluation of bids shall be carried out in three stages:

Ø  1^st  Stage : verification of the conformity of each administrative document ;

Ø  2^nd Stage : Evaluation of  technical bids ;

Ø  3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

14.1-Eliminatory criteria

-          Bids submitted in unsealed external envelopes

-          Absence of a document in the administrative file, and not sumitted within 48 hours on request.

-          Deadline of execution more than the prescribed (4 months 120 calendar days);

-          False declaration or falsified documents;

-          External envelope bearing identification marks of the Bidder;

-          Absence of, or insufficient bid bond (less than 500,000 frs);

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Enterprises suspended from Public Procurements

-          Failure to obtain at least 80% in the evaluation of the Technical proposal.

14.2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

·       Financial situation

·       Experience

·       Personnel

·       Equipment.

·       Methodology/organization of the site

The evaluation will be done in a purely binary manner - (yes) or (no). The contract shall be awarded to the bidder who would have obtained a minimum technical score of 80% in the essential criteria and 100% in the eliminatory criteria, taken in consideration and who would have proposed a bid with the lowest amount, in conformity with the regulations of the tender documents

Bidders shall  remain committed to their offers for a period of ninety (90) days from the last date of the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the NWA Council, Telephone 677592398