Within the framework of the 2025 Public Investment Budget (PIB), the Mayor of Kumba II Council "Contracting Authority" hereby launches by emergency procedure an Open National Invitation to tender for the Provisions of Solar System at the Community Hall Kumba II Council Area, Meme Division, South West Region.
This invitation to tender comprises is distributed as follows:
|
Lot |
Project |
Locality |
Amount |
Project |
Budget Heads |
Duration in months |
|
1 |
for the Provisions of Solar System at the Community Hall Kumba II Council Area, Meme Division, South West Region |
KUMBA 11 |
300 000 |
15 000 000 |
|
03 |
The service consists tender for the provision of solar system at the Community Hall in at Kumba II, in meme division, south west region
Project amount the project is to be executed on a single phase at a cost of Fifteen million francs (15 000 000) CFA
Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.
The said Works shah be financed by the Public lnvestment Budget (P1B) of the Ministry of Agriculture and rural Development for the 2025 financial year assigned to the mayor of the above mention Council as
Delegated Authorizing officers with Budget Heads
Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Kumba II Council Tel :233 354 418.
The file may be obtained at the Kumba II Council, at the Service for the award of Public Contracts, Telephone N° 233 354 418 /677 393 103 as soon as this notice is published against payment of a non- refundable sum of (30 000) thirty thousand CFA francs, payable at the Kumba II Council Treasury representing the cost of purchasing the tender file.
Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Kumba 11 Council at the Service for the award of Public Contracts, not later than 01/04/2025 at 10.00 am local lime. It should be labelled as follows:
OPEN NATIONAL INVITATION TO TENDER
N° 02 /ONIT/MAYOR KUMBA II COUNCIUMICITB/2025 OF 06/03/2025 FOR THE FOR THE FOR
THE PROVISIONS OF SOLAR SYSTEM AT THE COMMUNITY HALL KUMBA II COUNCIL AREA, MEME
DIVISION, SOUTH WEST REGION
(EMERGENCY PROCEDURE)
TO BE OPENED OIVLY DURING THE BID OPENING SESSION"
The maximum execution deadline shall be three (03) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement
Each bidder should include in his administrative document, a bid bond of FCFA 300 000 iThree hundred thousand CFA francs) issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions.
Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shah imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shah neither be older than three (03) months nor be produced before the signing of the tender notice.
Any offer not in conformity with the prescriptions of this notice and tender file shah not be accepted, especially the absence of a bid bond issued by a first rate-bank, approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shah lead to a pure and simple rejection of the offer without any appeal being entertained
Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Kumba 11 Council at the Service for the award of Public Contracts, not later than 01/04/2025 at 10.00 am local lime. It should be labelled as follows:
OPEN NATIONAL INVITATION TO TENDER
N° 02 /ONIT/MAYOR KUMBA II COUNCIUMICITB/2025 OF 06/03/2025 FOR THE FOR THE FOR
THE PROVISIONS OF SOLAR SYSTEM AT THE COMMUNITY HALL KUMBA II COUNCIL AREA, MEME
DIVISION, SOUTH WEST REGION
(EMERGENCY PROCEDURE)
TO BE OPENED OIVLY DURING THE BID OPENING SESSION"
The bids shall be opened in single phase. The opening of the administrative documents, Technical and Financial offers shah take place on the 01/04/2025 at 11:00 am local time, by the competent Tenders Board at Kumba Il Council Hall.
Only bidders may attend or be represented by duly mandated persons of their choice.
There are two types of evaluation criteria: eliminatory and essential criteria. [The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.
i. Eliminatory criteria
Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads te the rejection of the bid.
They refer especially to:
· The non-respect of Article (92) sub 9 of the public contracts Code;
· Non conforrnity of technical specifications (include technical documentation prospectus of equipment to be supplied with photographs)
· Absence of bid bond in the administrative file;
· General presentation of the tender file;
· Deadline for delivery higher than prescribed;
· False declaration, forged or scanned documents;
· A bid with the extemal envelope carrying a sign or mark leading to the identification of the bidder.
· Two Bids with the same personnel
· Incomplete financial information.
· Technical assessment mark lower than 80% of "Yes".
iL Essential criteria
Essential criteria are primordial in the judgment of the technical and fincrncial capacity of candidates to execute the works forming the subject of the invitation to tender.
The criteria relating to the qualification of candidates shah be based on the following
· Technical specifications or descriptions;
n References of similar and other works executed;
n Financial viability of the bidder;
n Certificate of guarantee dehivered by the supplier for at least six (06) months;
n An attestation of site visit sign by the contracter or his representative;
n Site visit report sign by the contracter or his representative;
n Experience of supervisory staff ;
· Logistics (Equipment);
n The Special Technical Clauses (STC). (Each page should be initialed and the fast page signed and stamped);
n Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);
NB:
1 The above administrative document should be forwarded in their originals or certified true copies dating not more than three (03) months.
1 The absence or non-conformity of one of these documents shall result to the elimination of the offer.
1 Bids shall be properly bound, separators in color apart from white and order described respected.
III Main qualification criteria
The criteria relating to the qualification of candidates could be indicative on the following:
The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (MO).
This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 80% of the essential criteria taken in to account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 80% of the essential criteria.
The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 (a) of the public contracts code).
Complementary technical information may be obtained during working hours at the Kumba II Council, Service of award of Public Contracts.
The maximum execution deadline provided for by the Contracting Authority shall be ninety (60) days maximum, as from the date of notification of the service order.