Within the framework of acquisition of heavy equipment for his municipality, the City Mayor of the Bamenda City Council hereby launches an Open National Invitation to tender for the above mentioned equipment.

The services of this present contract shall include: the purchase, transportation, and delivery of an excavator to the  Bamenda City Council with the following basic characteristics:

The estimated cost after preliminary findings is two hundred and four million three hundred and nine thousand five hundred and four (204,309,504) Francs CFA all taxes inclusive.

NOT APPLICABLE

Participation in this invitation to tender is opened to all national companies/suppliers specialized in civil engineering equipment or general supplies.

The supplies subject of this invitation to tender shall be financed by the 2025 Public Investment Budget assigned to the Bamenda City Council

The file may be consulted during working hours at SIGAMP Services Bamenda City Council Tel: 633 36 12 67 and COLEPS Platform www.publiccontract.cm or www.marchespublique.cm, upon publication of the invitation to tender.

The file may be obtained from the SIGAMP Services Bamenda City Council, Tel: 633 36 12 67 upon publication of the invitation to tender against payment of the non-refundable sum of one hundred and twenty-six thousand (126,000) Francs CFA, payable at Bamenda City Council Treasury under the budgetary head 712 101.

Bids drafted in English or French shall be submitted exclusively only on the COLEPS platform www.publiccontract.cm or www.marchespublique.cm, not later than 02/04/2025 at 10 am server time. All bids should be in PDF format

The maximum duration of execution provided for by the Contracting Authority shall be four (04) calendar months as from the date of notification of the contractor by the contract manager to start the services.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved bank or an Insurance company, (see list in document No. 12 of this tender file), of the sum of four million eighty-six thousand one hundred and ninety (4,086,190 Francs CFA, valid thirty (30) days beyond the date of validity of the bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided.bearing a fiscal stamp.

For fear of being rejected, only scanned originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must not be older than three (03) months preceding the date of submission of bids or may be established after the signing of the tender notice with an exception of the NSIF document whose validity is one month.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especiall

The opening of the bids in one phase shall be done on the 02/04/2025 at 11.00 am prompt in the Conference Hall of the Bamenda City Council Internal Tender Board by the board members. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity. The bidder is expected to submit a back-up copy of the bids in a USB key sealed in an envelope.

14.1-Eliminatory criteria

These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the Internal Tenders’ Board. They include:

-          Absence or insufficient bid bond or its equivalence;

-          False declaration or falsified documents;

-          Non-compliance with the model tender;

-          Execution deadline more than four (04) months

-          Omission of a quantified task in the bill of quantities and cost estimates;

-          Non respect of two (02) of the qualification criteria;

-          Absence of prospectus accompanied by the technical leaflet from the manufacturer;

-          Absence of agreement or authorization from the manufacturer;

-           Non-compliance with the following major technical specifications;

-           Non submission of bids online..

14.2. Main Qualification criteria: The qualification criteria are key points used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies which are the subject of the invitation to tender.

The criteria relating to the qualification of candidates could indicatively be on the following:

-     References of the company;

-     Access to a credit line or other financial resources;

-     Proof of availability of spare parts and after sales services

-     Proof of acceptance of conditions of the contract;

-     Conformity to technical specifications;

-     Warranty of supply of Two (02) years;

The non respect of two (02) of the above criteria shall lead to the rejection of the offer.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the technical quality and lowest bid, confer article 99a of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the SIGAMP Services Bamenda City Council, Tel: 633 36 12 67   and COLEPS Platform www.publiccontract.cm or www.marchespublique.cm, upon publication of the tender.