Within the framework of the execution of  2025 Budget, The City Mayor of the Bamenda City Council, hereby launches an Open National Invitation to tender for the maintenance of some earth roads Bamenda

The works to be done shall include: Site installation, Cleraring and cleaning of road sides, Scarification and rapid grading, Filling in the the valley between Mulang and Ntankah II and some very bad portions along the streets to be maintained, the execution of base course with laterite and the construction of some culverts.

The estimated cost after preliminary studies is One Hundred Million (100,000,000) Francs CFA inclusive of all taxes.

1.                               Lot

The roads as in the table below are regrouped in a single lot.

          Participation to this Invitation to tender is opened to all National companies with experience in the field of building construction and public works.

The works subject of this Invitation to Tender shall be financed by the Bamenda City council 2025 Budget Head ………….

The tender documents may be consulted during working hours at SIGAMP Services of Bamenda City Council, Tel: 633 36 12 67 and COLEPS Platform www.publiccontract.cm or www.marchespublique.cm, upon publication of the invitation to tender.

The file may be obtained from the SIGAMP Services of Bamenda City Council, Tel: 633 36 12 67 upon publication of the invitation to tender against payment of the non-refundable sum of one hundred thousand (100,000) Francs CFA, payable at Bamenda City Council Treasury under the budgetary head 712 101.

Each drafted in English or French shall be submitted exclusively only on the COLEPS platform www.publiccontract.cm or www.marchespublique.cm, not later than 03/04/2025 at 10 am server time. All bids should be in PDF format:

       The maximum deadline provided by the Contracting Authority for the execution of the works which is the subject of this Invitation to tender is three (03) calendar months.

Each bidder must include in his/her administrative documents, a bid bond or its equivalent that respects the models of this tender file, issued by an approved bank or an Insurance company, (see list in document No. 12 of this tender file), of an amount two million (2,000,000) Francs CFA valid for thirty (30) days beyond the date of validity of bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. Bearing a fiscal stamp.

        For fear of being rejected, only scanned originals or certified true copies by the issuing services or Administrative Authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially but not limited to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The Administrative documents, Technical and Financial bids shall be opened in a single phase on the 03/04 2025 at 11am, local time, by the Bamenda City Council Internal Tenders Board, at the conference hall of the Board in the Bamenda City Council in Mulang.

Bidders may attend or be represented by a duly mandated person having a sound knowledge of the bid and come along a back-up copy of their bids in a USB key sealed in an envelope.

The evaluation of bids shall be carried out in three stages:

Ø  1^st Stage: verification of the conformity of each administrative document;

Ø  2^nd Stage: Evaluation technical bids;

Ø  3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

14.1-Eliminatory criteria

-          Absence or insufficient of bid bond or its equivalent;

-          Deadline of execution more than the prescribed;

-          False declaration or falsified documents;

-          Non-compliance with bid model;

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Technical mark of less than 80%;

-          Acceptance on the condition of the contract;

-          Non submission of bids online

14.2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

·      Financial situation

·      Experience

·      Personnel

·      Equipment.

·      Methodology/organization of the site

The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of technical quality and lowest bid, confer article 99 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids

Complementary technical information may be obtained during working hours from the SIGAMP Services of Bamenda City Council, Tel: 633 36 12 67 and COLEPS Platform www.publiccontract.cm or www.marchespublique.cm,  upon publication of the tender