The Vice-Chancellor of the University of Buea, the Contraction Authority, hereby launches an Urgent Open National Invitation to Tender for the Rehabilitation of Amphitheatre 150E at the University of Buea Main Campus
The job involves refurbishing, painting, plumbing, clectricity, carpentry, masoury and fixed furniture for Amphitheatres 150E
The estimated costs of the project after preliminary studies is 22,799,118 (twenty-two million, seven hundred and ninety-nine thousand one hundred and eighteen) PCFA including Taxes
Participation in Ulis invitation to tender is open to duly legalized Cameroonian enterprises that fulfil the requirements of the invitation to tender.
This project is financed by the 2025 Public Investment Budget of the University of Buca. Programme 119 Article 119910 Paragraph 220016
The file may be consulted online on the COLEPS platform.
The file may be obtained from COLEPS platform as soon as Ibis notice is published against paymcnt of the sum of forty thousand (40,000) CFA francs, to be paid intothe special ARMP accourt No. 97568660001-28 at BICEC.
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with
- the clear and legible indication "backup copy", in addition Io the above mention within the time limits. .
N.B.: File size and format for online submission, the maxiiiium sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for text documents; WEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be dcciared inadmissible. Especially the absence of a bid bond issucd by a financial body or institution approvcd by the Minister in charge df Finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically.to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The maximum duration provided by the Project Owner for the execution of these work-s. is Four (04) montlis. This period runs from the date of notification of the service order to start the work.
5. Bid bond
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of 456,000.(four hundred and fifty:six thousand) FCFA including taxes and valid
for thirty (30) days beyond the initial date limit of vàlidity of bids. .
The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5d1 of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawaI of bond on public contracts.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall iéad to the immediate rejection of the
offer. A bid bond submitted but which does not have any relation with the consultation concernod shah' be considered as absent. The bid bond presentrd hy a tenderer at the bid opening session 311;111 not be
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with
- the clear and legible indication "backup copy", in addition Io the above mention within the time limits. .
N.B.: File size and format for online submission, the maxiiiium sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for text documents; WEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be dcciared inadmissible. Especially the absence of a bid bond issucd by a financial body or institution approvcd by the Minister in charge df Finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically.to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The bids shah be opened in a single phase on the 22/04/2025 at 1P11{ local lime by the University of Buea Interna! Tenders Board in the Conference Room of the Central Administration Building of the University of Buea,
Only tenderers may attend this opening session or be represented by a" single person of their choie;
duly authorised, even in the case of a group of cornpanies.
Eliminatory criteria.
The-eliminatory criteria are the following:
Absence of bid bond at the opening of bids witints consignment receipt delivered by the CDEC ;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, document of the administrative file deemed non-compliant.or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
:- -y
Failure to comply with 70% essential criteria (70% referring to the qualification threshold of lechnical bids);
Absence of a quantified unit pricc in the financial offcr;
Absence of an ciment in the financial offcr (submission, Bill of quantifies and cosi cstimate, Schedule of Unit Prices, Sub-detail ()l'Unit Price);
ii. Essential criteria
Technical bids shall be cvaluated on the oasis of essential criteria mentioned below using a binary (Yes/No) scale.
A - Presentation of tender: (Maximum 3 yeses)
B - References of the Enterprise Previous experience on building kehabilitation projects (similar in scale and
complexity) executed within the hast Pive (05) years: (Maximum 8 yeses)
C - Proof of availability of relevant equipment to be used for the project: ( Maximum 5 yeses)
D -Quality of personnel for this project (presentation of signed, dated Curriculum
Vitae of key personnel: Supervisor and Foremen of trades involved (Maximum 16 yeses)
E - Organization of the staff of the company and Organization of work: (Maximum 2 yeses)
F - Work Programme and Methodology: (Maximum 5 yeses)
G — Familiarity and Knowledge of Buildings to be maintained: (Maximum 2 yeses)
H- Accessibility of the company (Maximum 2 yeses)
I — Financial capacity of 35% of Estimated Cost for each lot (Maximum 2 yeses)
TOTAL 45 YESES
N.B.: Non-respect of least at 70% of essential criteria shall entait rejection of the bid.
The contract shall bé awarded to lowest bidder fulfilling the best teehnical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary information may be obtained during working hours from the Development Office, Room 211, of the Central Administrative Building at the University.